Project Information

Bid Title

New Ballwin Basketball Court

Issuing Agency

City of Ballwin

Location

Missouri

Published Date

Dec 22, 2025

Closing Date

Jan 16, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

New Ballwin Basketball Court
The City of Ballwin seeks bids from qualified contractors for crack seal, color coat and striping for outdoor recreational basketball court. Sealed bids addressed to the City of Ballwin, #1 Ballwin Commons Circle, Ballwin, Missouri  63021  will be accepted by the City of Ballwin until 10:00 A.M. (prevailing local time) on the 16th day of January, 2026 at which time all bids received will be opened and read aloud.  Copies of bid documents may be obtained by clicking here .  Bids should be clearly marked BID OPENING: 25-05: New Ballwin Park Basketball Court. Bids shall be submitted on the Bid Proposal form provided.  All work shall be performed according to the City of Ballwin  specifications.

Attachment Preview

RFP # 26-05​

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CITYOF BALLWIN

REQUEST FOR PROPOSAL

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RFP # 26-05​​

BIDS CLOSE 10:00 A.M. ON: January 16, 2026

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This document constitutes a request for sealed proposals, including prices, from qualified

individuals and businesses to furnish those services and/or items as described herein. All prices are

to be quoted as F.O.B. destination.

Proposals must be mailed or hand-carried to the City of Ballwin, 1 Ballwin Commons Circle, Ballwin,

MO 63021. Bids are to be clearly marked “Request for Proposal RFP # 26-05 New Ballwin

Basketball Court

The offeror hereby agrees to provide the services and/or items, at the prices quoted,

pursuant to the instructions, general conditions and specifications of bidding as stated, and further

agrees that when this document is countersigned by an authorized official of the City of Ballwin,

Missouri, a binding contract, as defined herein, shall exist between the offeror and the City of

Ballwin.

Offeror’s​ ​

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Offeror’s

Signature_________________________________Printed__________________________

Company Name _______________________________ Date _______________________

Mailing Address _______________________________ Telephone___________________

City, State, Zip ____________________________________________________________

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NOTICE OF AWARD: This proposal is accepted by the City of Ballwin.

_____________________________________​ _______________________________

City Administrator​ ​

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RFP # 26-05​

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CITY OF BALLWIN

OFFICE OF CITY ADMINISTRATOR

REQUEST FOR PROPOSAL – ANNOUNCEMENT

Sealed bids, subject to the “Instructions and General Conditions of Bidding and the

Specifications” listed below and any special conditions set forth herein, will be received at the Pointe

at Ballwin Commons #1 Ballwin Commons Circle, Ballwin MO 63021 until 10:00 A.M. on the date

listed on Page 1.

The right is reserved to accept or reject all or any part of the bid, to waive technicalities and

to accept the offer the City Administrator considers the most advantageous to the City of Ballwin.

INSTRUCTIONS AND GENERAL CONDITIONS OF BIDDING

1.​

Bidders must use the bid forms provided for this purpose in submitting bids but may provide

additional supporting documents, must return the “Request for Proposal” and bid sheets

comprising this bid, give unit price, extend totals, and sign the bid. Bidders must identify the

bid number and opening date on the front of the sealed envelope. If you do not care to bid,

please return bid sheet(s) and note your reason.

2.​

Identify the materials you will furnish by brand or manufacturer’s name and catalog

numbers in a supplement to the bid documents. Also furnish specifications and descriptive

literature.

3.​

Whenever products or materials of any particular producer or manufacturer are mentioned

in our specifications, such product or material mentioned is intended to be descriptive of

type or quality and not restrictive to those mentioned.

4.​

Alternate bids may be submitted. If deemed advantageous to the City, they will be

evaluated and considered. The City is under no obligation to consider or accept an

alternate bid and reserves the right to reject any and all such bids. Alternate bids may be

made in addition to responding to the terms and conditions of the “Request for Proposal” or

as the only response to the solicitation. Alternatives must be clearly marked and identified.

5.​

Do not include Federal Excise Tax or Sales and Use Taxes in bid price, as the City is

exempt from them by law. A Federal tax exemption certificate will be furnished upon

request.

6.​

The number of days to deliver the materials once notice is received from the City shall be

stated in definite terms, as delivery time will be taken into consideration in making the

award.

RFP # 26-05​

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7.​

Late proposals will not be received for consideration. Any proposal received after the exact

proposal closing date and time will not be opened and will not be evaluated regardless of

the reason or mitigating circumstances. No fax proposals will be accepted.

8.​

The City of Ballwin reserves the right to cancel all or any part of any order pursuant to

this “Request for Proposal” if delivery is not made as promised on the submitted bid

sheet. In the case of delay, the Vendor or Contractor must notify the City by

contacting the person(s) listed in #15 of these instructions.

9.​

In case of default by the bidder or contractor, the City of Ballwin will procure the

articles or services from other sources and hold the bidder or contractor responsible

for any excess cost occasioned thereby.

10.​ Failure to deliver as guaranteed shall disqualify bidder from future bidding.

11.​ Prices must be stated in units of quantity specified, and must be firm. Bids qualified

by escalator clauses may not be considered.

12.​ Partial payment for delivered items or quantities of a bid may be made by the City of

Ballwin except in the case of “Lump Sum” bids. In the latter case, only one payment

will be made in the amount of the lump sum price, with any cash discount quoted

after all the materials, supplies, or equipment have been fully delivered to the

satisfaction of the City and the person(s) listed in #15 of these instructions.

13.​ Failure to comply with any of the above instructions and general conditions of bidding

may disqualify the bidder at the discretion of the City of Ballwin.

14.​ The City of Ballwin expressly denies responsibility for our ownership of any item

purchased until the same is delivered to the City and is accepted by the City and the

person(s) listed in #15.

15.​ Any questions regarding the bid should be directed to:

Chris Conway, Director of Parks and Recreation 636-227-8950 or

cconway@ballwin.mo.us

RFP # 26-05​

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Scope

The proposed project will consist of furnishing all labor and material to thoroughly power

wash areas of heavy dirt and debris from the court surface, Apply 1 coat of court patch binder

to entire surface, fill cracks with CBM, apply two coats of acrylic resurfacer to the entire

playing surface, apply two coats of textured acrylic color coating, layout, tape, and stripe

court lines per ASBA standards. If Alternates are proposed, the Alternates must be itemized

separately from the Base Bid.

RFP # 26-05​

DESCRIPTION

CITY OF BALLWIN

BID SHEET

QUANTITY

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TOTAL

The City of Ballwin reserves the right to reject any and all bids.

Specify the number of days it will take to deliver the materials once you are given the notice

by the City. ______________________________________________________

Bid Date ______________________________________________________________

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Signature of Bidder

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Title

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Email

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Legal Name of Person, Firm or Corporation

_____________________________________________________________________

Address of Bidder

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City, State, Zip

Commodity Codes

• NAICS 238990All Other Specialty Trade Contractors

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