Project Information

Bid Title

Call for Bids: Maintenance Material-4/1/2026-3/31/2027

Issuing Agency

Skagit County

Location

Washington

Published Date

Jan 7, 2026

Closing Date

Jan 20, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

SKAGIT COUNTY Notice of Call for Bids: Maintenance Material-4/1/2026-3/31/2027 NOTICE IS HEREBY GIVEN that sealed bids for maintenance materials (liquid asphalt, gravel products, rock products, specialty and mixed asphalt products, and concrete products) with annual purchases expected to exceed $25,000. Sealed bid envelopes must be clearly marked on the outside, “Call for Bids for Maintenance Materials, to be opened at 11:45 a.m., January 20, 2026”. Sealed bid envelopes must be delivered to the office of the Skagit County Commissioners, prior to bid opening time. Bids may be mailed to: Mailing Address: Skagit County Commissioners County Administration Building, Suite 100 1800 Continental Place Mount Vernon, WA 98273 The bid opening is scheduled to take place on Tuesday, January 20, 2026, at 11:45 a.m., or as soon thereafter as possible. All technical questions regarding Maintenance Materials are to be submitted no later than 4:30 p.m., Thursday, January 8, 2026 in writing to Jason Bloodgood, ER&R Manager, or by e-mail jasonb@co.skagit.wa.us with the subject line reading, “Maintenance Materials 2026”. All project specific questions and response to answers for Maintenance Materials will be available on-line as received. All Addenda will be posted on-line for this Project by 5:00 p.m. on Monday, January 12, 2026. If further Addenda are required to be issued, the bid opening will be postponed. DOCUMENTS Notice of Call for Bids Bid Packet

Attachment Preview

RESOLUTION NO.

SKAGIT COUNTY

Resolution # R20250305

Page 1 of 12

RESOLUTION

CALL FOR BIDS FOR MAINTENANCE MATERIALS WITH ANNUAL PURCHASES EXPECTED

TO EXCEED$ 25, 000. 00

WHEREAS the board of Skagit County Commissioners deems it necessary to purchase

maintenance materials for use by Skagit County beginning on April 1, 2026, through March 31, 2027,

and

WHEREAS it is the duty of the Board to instruct the Clerk of the Board to issue a Call for Bids

for these materials, with a bid opening on January 20th, 2026 at 11: 45 AM, or as soon thereafter as

possible

NOW, THEREFORE, BE IT RESOLVED that the Board hereby instructs the Clerk of the

Board to issue a Call for Bids for the following material for use by Skagit County.

1. Liquid Asphalt

2. Gravel Products

3. Rock Products

4. Specialty and Mixed Asphalt Products

5. Concrete Products

As per RCW 36. 32. 256, the County reserves the right to award the bid to more that one vendor per item when haul distance is a factor.

PASSED this 155 day of VaaVI

, 2025.

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BOARD OF COUNTY COMMISSIONERS

SKAGIT COUNTY, WASHINGTON

Lisa Janicki Cha j'

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0Ron l,, coui6..'`\\,

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Wesen, Commissioner

1.,

Attest:

Peter Bra , ni •, Commissioner

Cleof the oard

Approved as to form: ( Resolution only).

Civil Deput=

RESOLUTION

uting Attorney

4pproved as to Content:

MA.a./ eie-_ __--

Department Head

NOTICE OF CALL FOR BIDS

FOR MAINTENANCE MATERIALS

WITH ANNUAL PURCHASES EXPECTED TO EXCEED$ 25,000

NOTICE IS HEREBY GIVEN that sealed bids for maintenance materials( liquid asphalt, gravel products,

rock products, specialty and mixed asphalt products, and concrete products) with annual purchases

expected to exceed$ 25, 000. The bid opening is scheduled to take place on Tuesday, January 20, 2026, at

11: 45 a.m., or as soon thereafter as possible. Attendance will be remote by computer, tablet, or

smartphone: https:// us06web. zoom. us/j/87180001980? pwd= eEVGUGkxZ3NkQkhYSnhBMEo2RTQrdz09

by or

telephone:

1 ( 253) 215- 8782— Meeting ID: 871 8000 1980 Passcode: 143573.

1.

Liquid Asphalt

2.

Gravel Products

3.

Rock Products

4.

Specialty and Mixed Asphalt Products

5.

Concrete Products

As per RCW 36. 32. 256, the County reserves the right to award the bid to more than one vendor

per item when haul distance is a factor.

SPECIFICATIONS may be obtained from:

Skagit County Public Works Department, 201 East Avon Avenue, Burlington, WA

Skagit County Public Works Department, 1800 Continental Place, Mount Vernon, WA

Or at: www.skagitcounty. net

Contact Person: Jason Bloodgood( 360) 416- 1494

Sealed bid envelopes must be clearly marked on the outside," Call for Bids for Maintenance Materials, to be

opened at 11: 45 a. m., January 20, 2026". Sealed bid envelopes must be delivered to the office of the Skagit

County Commissioners, prior to bid opening time.

Mail address:

Skagit County Commissioners

County Administration Building, Suite 100

1800 Continental Place

Mount Vernon, WA 98273

The Board reserves the right to reject any or all bids.

Skagit County, in accordance with Title VI of the Civil Rights Act of 1964, ( 78 Stat. 252, 42 U. S. C.

2000d to 2000d- 4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in

any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be

afforded full and fair opportunity to submit bids in response to this invitation and will not be

discriminated against on the grounds of race, color, or national origin in consideration for an award.

For questions regarding Skagit County' s Title VI Program, you may contact the Public Works

Department' s Title VI Coordinator, Michael See, at( 360) 416- 1400.

NOTICE GIVEN BY ORDER OF THE BOARD OF COUNTY COMMISSIONERS THIS 15 day of

December, 2025.

Clerk of the Board

Advertised in the Skagit Valley Herald on December 31, 2025 and January 8, 2026.

SKAGIT COUNTY

MOUNT VERNON, WASHINGTON

Call for Bids for Maintenance Materials— 4/ 1/ 2026— 3/ 31/ 2027

With annual purchases expected to exceed$ 25, 000)

Sealed Bids will be received and publicly opened in the Commissioners' Hearing Room, Skagit County

Administration Building, Mount Vernon, Washington, on January 20th, 2026, at the hour of 11: 45 AM, or

as soon thereafter as possible, for the following products for Skagit County:

1.

Liquid Asphalt

2.

Gravel Products

3.

Rock Products

4.

Specialty and Mixed Asphalt Products

5.

Concrete Products

The purpose of this Call for Bids is to solicit bids for the procurement of Maintenance Materials for use by Skagit

County beginning on April 1" of 2026 through March 31, 2027. As per RCW 36. 32. 256, the County reserves the

right to award the bid to more than one vendor, per item, when hauling distance is a factor.

A purchasing contract, or a series of contracts, will be entered into for purchases of one item totaling over$ 25, 000

per year. The County Representative, when making purchases, will consider Price, Quality and Availability of the

product. Skagit County requires materials of the highest quality available.

To provide a standard for comparisons on required delivered items, unless otherwise indicated by the bid

specifications for the individual items, suppliers are to quote a delivered price to the Burlington Yard, located at 201

E. Avon Avenue, Burlington, Washington. The County agrees to be billed for additional freight charges for deliveries

made to locations other than the Burlington Yard.

Some potential suppliers may deliver a product in their own trucks and present an all- inclusive invoice, effectively

showing the delivered price. Other potential suppliers may have the product delivered by common carrier. Suppliers

using common carriers must pay all the freight invoices, so essentially, they must incorporate product and freight

charges in one all- inclusive bid price.

All gravel and rock sources within Skagit County must be legally permitted and in compliance with all the provisions

of the Skagit County Zoning Ordinance and any other applicable regulations. Upon request, vendor will be required

to submit, within 24 hours, proof of compliance with Skagit County Zoning Ordinance requirements.

Sealed bid envelopes must be clearly marked on the outside, " Call for Bids for Maintenance Materials, to be

opened at 11: 45 AM, January 20th, 2026" and must be delivered to the office of the Skagit County Commissioners

prior to bid opening time.

BIDS RECEIVED AND NOT SO MARKED WILL NOT BE CONSIDERED.

Mailing Address:

Skagit County Commissioners

County Administration Building, Suite 100

1800 Continental Place

Mount Vernon, WA. 98273

Vendors with materials to sell to Skagit County are requested to fill in the appropriate attached bid requests.

Please PRINT all the relevant information. Please attach an additional price list on products that you have

available that may interest the County.

Bid Opening: January 20th, 2026, at 11: 45AM

SKAGIT COUNTY

MOUNT VERNON, WASHINGTON

General Information

Questions

All technical questions regarding Maintenance Materials are to be submitted no later than 4: 30 p. m., Thursday,

January 8, 2026 in writing to Jason Bloodgood, ER& R Manager, or by e- mail jasonbna, co. skagit. wa. us with the

subject line reading, " Maintenance Materials 2026". All project specific questions and response to answers for

Maintenance Materials will be available on- line as received. All Addenda will be posted on- line for this Project

by 5: 00 p.m. on Monday, January 12, 2026. If further Addenda are required to be issued, the bid opening will be

postponed.

Pre- season meeting

A pre- season meeting will be required for material vendors and freight companies who we enter into contract with.

The purpose of this meeting will be to discuss several items including but not limited to: Exchanging contact

information, delivery guidelines both in the Burlington yard and out on the job site, and punctuality.

Canadian Bidders

Canadian bidders must quote prices in U. S. tons and U. S. dollars. Canadian bidders must include in their bid price

all U. S. and/ or Canadian customs charges to be levied against delivered products entering the United States. Skagit

County will not pay any additional entry charges.

Execution of Contract

Within twenty ( 20) calendar days after the award date, the successful bidder shall return the signed contract, all

required insurance certifications, and any other required documentation as specified in this document. Skagit County

may grant up to a maximum of ten( 10) additional calendar days after the award date for return of the documents,

provided that the Contractor makes such a request in writing and that Skagit County deems the circumstances warrant

it.

Failure to Execute Contract

Upon failure to return the insurance certifications with the signed Contract as required, Skagit County may then award

the contract to the second lowest responsible bidder or reject all remaining bids.

Indefinite Delivery— Indefinite Quantity

Skagit County does not guarantee any specific maximum or minimum amount of product to be purchased under the

contract. Quantities are estimates only and are not to be construed as firm or a guaranteed purchasing obligation on

behalf of Skagit County.

Bid Opening: January 20th, 2026, at 11: 45AM

2

SKAGIT COUNTY

MOUNT VERNON, WASHINGTON

Item 1: Liquid Asphalt

General

Liquid Asphalt products shall meet the requirements of Division 9, Section 9- 02 of the Washington State Department

of Transportation ( WSDOT) Standard Specifications for Road, Bridge, and Municipal Construction. The point of

acceptance shall be the point of delivery. The County expects to purchase approximately 3, 000 tons ofvarious Liquid

Asphalt Products during the proposed time period. The Prices that you enter shall include freight to the

Burlington yard, located at 201 East Avon, Burlington, Washington. Prices should also include the required

material testing by the contractor. Please exclude sales tax in this bid.

Delivery

Skagit County requires notification at( 360) 416- 1490 prior to delivery to the Burlington yard. To be eligible for bid

award, the bidder must be capable of providing on- time truckload delivery to various job sites in Skagit County as

ordered during the summer of 2026 road asphalt leveling and road oiling season, normally May through August.

During peak season, the County may require up to five ( 5) trucks available for deliveries four days ( Monday —

Thursday) a week. Trucks will transfer liquid asphalt to the County oiling equipment on site or to the Burlington

yard storage tanks.

Upon delivery, emulsion temperature shall have a minimum temperature of 150 degrees Fahrenheit and a maximum

of 180 degrees Fahrenheit.

Short Load/ Minimum Load Charge

In the event that the county orders less than a full load, a short load/ minimum load charge may be applied to orders

under 3, 000 gallons and needs to be noted on the table on page 6. The County will not pay short load charges on

deliveries over 3, 000 gallons as the County' s holding tank for CSS- 1 or CSS- 1H is 3500 gallons.

Cancellation of Loads

The County may cancel pre- scheduled deliveries by notifying the vendor by telephone a minimum of five( 5) hours

prior to delivery time and incur no cancellation charges.

The vendor will be required to provide the County with a 24- hour telephone number for emergency cancellations.

Testing/ Right of Refusal

All shipments of liquid asphalt shall be tested to verify that the products are within the required specifications by the

vendor prior to delivery. Test result must be e- mailed to jasonb@co.skagit.wa.us ( Equipment Division Manager)

AND johnd@co. skagit. wa.us ( Operations Division Manager) prior to delivery. Shipments will also be sampled at

the point of acceptance and sent to a private materials laboratory for testing. After placement and testing, any shipment

that does not meet the specifications shall be discounted at a rate based upon the WSDOT Quality Assurance Price

Adjustments. Additionally, the Skagit County Public Works Road Operations Division Manager shall have the

authority to reject any shipment in its entirety based upon a visual inspection of the material placed on the roadway.

The rejected shipment will not be paid for if it does not meet specifications identified on the price sheet. The County

reserves the right to terminate contracts with thirty days written notification for unsatisfactory performance or other

significant change.

Additional Products Available

The Contractor may also include an additional products available list. This list should include any products readily

available for the County to purchase. The County will review these items to verify the best product for each

application.

Item 1: Liquid Asphalt( continued on next page)

Bid Opening: January 20th, 2026, at 11: 45AM

3

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors

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