Project Information

Bid Title

Audio & Light Services for Events - Request for Quote

Issuing Agency

City of Pontiac

Location

Michigan

Published Date

May 5, 2025

Closing Date

May 19, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Project ID:

Title: Audio & Light Services for Events - Request for Quote

Addenda: 1

Release Date: 5/5/2025

Due Date: 5/19/2025

Post Information

Posted At:Mon, May 5, 2025 8:33 AMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No

Overview

Summary

The City of Pontiac seeks to hire a qualified sound and lighting contractor to support public events, ceremonies, and community programming requiring professional-grade audio and visual production. This service is critical to ensure reliable, high-quality experiences for attendees, meet safety and technical standards, and accommodate varying venue sizes and outdoor conditions. A contracted provider will offer specialized expertise, equipment, and on-site support that municipal staff cannot deliver in-house due to resource and staffing limitations. The contractor must be capable of adapting to event-specific needs, operating under tight timelines, and maintaining compliance with local codes and noise ordinances.

Background

The City of Pontiac hosts a variety of public events throughout the year, including festivals, parades, ceremonies, and community gatherings that require dependable sound and lighting support. These events often occur in diverse settings—both indoors and outdoors—and attract large audiences, making the quality and reliability of audio-visual services essential for public safety, crowd engagement, and event success. Historically, in-house resources have proven insufficient to meet the technical demands and rapid setup requirements of these events. As a result, the City of Pontiac is seeking to engage a professional sound and lighting contractor with the expertise, equipment, and flexibility necessary to deliver high-quality production services tailored to each event’s unique needs.

Timeline

Solicitation Posted Date:

May 5, 2025

Question Submission Deadline:

May 12, 2025, 2:00pm

Question Response Deadline:

May 14, 2025, 2:00pm

Deadline to Submit Bid:

May 19, 2025, 2:00pm

https://procurement.opengov.com/portal/pontiac-mi/projects/163059

Bid Evaluation & Scoring:

May 20-23, 2025

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 334310Audio and Video Equipment Manufacturing
• NAICS 541990All Other Professional, Scientific, and Technical Services
• NAICS 561920Convention and Trade Show Organizers

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