Project Information

Bid Title

ONE-TIME PURCHASE OF PLANT AIR SYSTEM EQUIPMENT

Issuing Agency

Philadelphia Gas Works (PGW)

Location

Pennsylvania

Published Date

Dec 11, 2025

Closing Date

Dec 29, 2025

Government Level

State & Local

Status

Closed

Ref. #

35816

Original Source

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Bid Documents

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Project Description

Number

35816

Title

ONE-TIME PURCHASE OF PLANT AIR SYSTEM EQUIPMENT

Available Date

12/11/2025 12:00 AM

Clarification Deadline

12/23/2025 2:00 PM

Due Date

12/29/2025 2:00 PM

Contact Information

MALLORY GERO AT MALLORY.GERO@PGWORKS.COM

Bid Type

RFQ

Bill To

Appoinvoices@pgworks.com,
800 W. Montgomery Ave - Attn: Accounting,
Philadelphia , Philadelphia PA 19122 US

Ship To

Richmond Plant ,
3100 East Venango Street,
Philadelphia, PA 19134 US

Description

PLEASE SUBMIT YOUR BID FOR A ONE-TIME PURCHASE OF PLANT AIR SYSTEM EQUIPMENT PER ATTACHED SPECIFICATION, VIA PGW.PROCUREWARE.COM. PLEASE SEE SPECIFICATION 3173 UNDER THE DOCUMENTS TAB. NEED-BY DELIVERY DATE: FRIDAY, MAY 1, 2026.

** BIDS WILL BE DEEMED NON-RESPONSIVE, IF BIDDERS: ***

- BID DOES NOT MEET THE REQUIRED ATTACHED SPECIFICATIONS

-TAKE EXCEPTION TO PGW'S SPECIFICATIONS OR TERMS AND CONDITIONS

- FAIL TO COMPLETE, SIGN AND RETURN REQUIRED DOCUMENTS IN SEALED BID PACKET

- FAIL TO PROVIDE PRICING AND LEAD TIME

PLEASE REVIEW AND COMPLETE THIS SEALED BID PACKET NO LATER THAN 2:00PM EST ON MONDAY, DECEMBER 29, 2025.

**A NON-MANDATORY PRE-BID TELEPHONE CONFERENCE IS SCHEDULED FOR THURSDAY,DECEMBER 18, 2025, AT 11:00 AM EASTERN STANDARD TIME TO ANSWER QUESTIONS AND REQUESTS FOR CLARIFICATION.

DIAL IN BY PHONE +1 267-857-3813
PHONE CONFERENCE ID: 720 493 799#

ANY QUESTIONS OR REQUEST FOR CLARIFICATION REGARDING THIS RFQ AND THE ATTACHED DOCUMENTS MUST BE SUBMITTED VIA PGW.PROCUREWARE.COM NO LATER THAN 2:00PM EST ON TUESDAY, DECEMBER 23, 2025.

* IF QUOTING AN ALTERNATIVE : PLEASE SUMBMIT REQUEST DURING THE QUESTIONS OR REQUEST FOR CLARIFICATION PERIOD VIA PROCUREWARE.

BIDDERS ARE REQUESTED TO QUOTE THE FOLLOWING:

PAYMENT TERMS: NET 30 DAYS, FREIGHT: PAID, F.O.B.: DESTINATION.

IF YOU ARE A CERTIFIED MINORITY, WOMAN, VETERAN, OR DISABLED OWNED BUSINESS, WHEN SUBMITTING YOUR BID RESPONSE, PLEASE BE SURE TO INCLUDE A COPY OF YOUR MOST CURRENT CERTIFICATION FOR VERIFICATION PURPOSES.

***PLEASE NOTE THAT PGW IS ELIGIBLE TO PARTICIPATE IN COSTARS, NJPA, OMNIA PARTNERS, NASPO AND/OR STATE/CITY OF PHILADELPHIA CONTRACT PRICING.  PLEASE INCLUDE THE CONTRACT NUMBER ON YOUR RFQ IF APPLICABLE.

ADDITIONAL NOTES:

(1) THE BASIS OF AWARD FOR THE SUCCESSFUL VENDOR SHALL RESULT IN ONE (1) PURCHASE ORDER TO THE LOWEST, RESPONSIVE, AND RESPONSIBLE VENDOR THAT CAN MEET THE NEED-BY DATE OF FRIDAY, MAY 1, 2026.  IF NO BIDDER IS ABLE TO MEET THE REQUIRED NEED-BY, PGW WILL AWARD TO THE LOWEST RESPONSIVE, RESPONSIBLE BIDDER WHOSE DELIVERY DATE IS CLOSEST TO THE REQUIRED NEED-BY DATE. IF LOWEST BID PRICE IS EQUAL, THE FOLLOWING FACTORS WILL BE TAKEN INTO CONSIDERATION TO DETERMINE THE AWARD:
1. LEAD-TIME
2. BEST AND FINAL OFFER (BAFO)
VENDORS WILL BE NOTIFIED ACCORDINGLY BY THE RESPECTIVE BUYER IF ANY OF THESE FACTORS ARE APPLIED.
(2) ANY BIDDER THAT HAS HAD A PURCHASE ORDER WITH PGW TERMINATED DURING THE PREVIOUS THREE (3) YEARS DUE TO BREACH OR DEFAULT MAY BE DEEMED NON-RESPONSIVE AND NON-QUALIFIED FOR THIS RFQ
(3) CONTRACTOR WILL BE BOUND BY PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS.  SUSPENSION OR DEBARMENT AND SUSPENSION OF VENDORS AND CONTRACTORS WILL BE CONSIDERED AS DEFAULT BY CONTRACTOR.
(4) THE SUCCESSFUL BIDDER MUST REMIT ALL INVOICES ELECTRONICALLY TO APPOINVOICES@PGWORKS.COM FOR ELECTRONIC PAYMENT. FOR ASSISTANCE OR QUESTIONS REGARDING INVOICING, PLEASE CONTACT PGW ACCOUNTS PAYABLE AT 215-684-6980.

PROCUREWARE SITE NAVIGATION:

-“DESCRIPTION” TAB – Review RFQ requirements & note your intention to bid.

-”BID DOCUMENTS” TAB – Download Bid Documents & Terms & Conditions of Bidding.

-“CLARIFICATIONS” TAB – Enter & review questions pertaining to the RFQ.

- “RESPONSE” TAB:

QUESTIONS- Answer required questions & upload completed required documents.

PRICING – Review items list & enter bid pricing.

-“CALENDAR” TAB – Review all events for RFQ .

ANY QUESTIONS REGARDING THIS OPPORTUNITY MUST BE SUBMITTED NO LATER THAN

12/23/2025 2:00 PM

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors
• NAICS 541330Engineering Services
• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

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