Project Information

Bid Title

Laguna Niguel Festival Rides

Issuing Agency

City of Laguna Niguel

Location

California

Published Date

Feb 26, 2026

Closing Date

Mar 25, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Laguna Niguel Festival Rides
Category:	Parks & Recreation
Status:	Open

Description: The City is seeking proposals to secure a qualified Contractor with the resources, capacity, and experience to manage, coordinate, and deliver festival rides, games, and tents for the Annual Sea Country Festival (“Festival”). The scope shall include furnishing all necessary labor, tools, materials, and equipment necessary to operate the programs and services as described in the Scope of Service (“scope”). Within the scope, the Contractor shall transport and provide festival rides, tents, ticket booths, and carnival games for the Sea Country Festival. The Contractor will collaborate with City Staff to provide rides for varying age groups at the annual Sea Country Festival, traditionally taking place the third week in August. In 2026, the Sea County Festival will take place from Friday, August 21, through Sunday, August 23. All work performed by the Contractor shall be professional, utilizing state-of-the-art safety methods, industry standards, and equipment considered “best practices” for operating festival rides in Southern California. Contractor shall meet all local, county, state, and federal requirements for the operation of festival rides. The initial contract term shall be for a period of three (3) years, effective from the date of award. The City reserves the right to cancel this Agreement at any time if services rendered are unsatisfactory. The City also reserves the right to extend the term of this contract for two (2) additional one (1) year extensions, subject to satisfactory negotiation of terms and the annual availability of an appropriation. MILESTONE DATE RFP Issued Wednesday, February 25, 2026 Optional Site Walk Tuesday, March 10, 2026 Due Date for RFP Questions Friday, March 13, 2026, by 5 PM PST Responses Provided to RFP Questions On or before Tuesday, March 17, 2026 RFP Submittal ("RFP Due Date") Wednesday, March 25, 2026, by 2:00 PM PST *Interviews (Tentative - If Necessary) March 30- April 2, 2026 Kick-Off Meeting April 2026 Full Service Commencement Date August 2026 Publication Date/Time: 2/25/2026 12:00 AM Closing Date/Time: 3/25/2026 2:00 PM Contact Person: Jonathon Harmon Parks and Recreation Director Phone: (949) 425-5108 Email: jharmon@cityoflagunaniguel.org Related Documents: Rides RFP 2026

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City of Laguna Niguel

Laguna Niguel Festival Rides

Request for Proposals (RFP)

Issued: Wednesday, February 25, 2026 Due: Wednesday, March 25, 2026, by 2:00 PM PST

Parks and Recreation Department

30111 Crown Valley Parkway

Laguna Niguel, CA 92677

(949) 425-5107

RFP Title:

Scope of Service:

RFP Submittal Information:

RFP OVERVIEW

Laguna Niguel Festival Rides

See Section I-4 (Scope of Service)

Interested Contractors will submit:

1. Four (4) printed copies of your Proposal in a

sealed envelope or box and marked with the

RFP title by the RFP Due Date; and,

2. A PDF copy of your Proposal, emailed to the

City Contact or provided via cloud service

(Dropbox, Google Drive, OneDrive, etc.).

Printed Submittal Location:

RFP Due Date:

RFP Submittal Requirements:

No faxed Proposals. Late Proposals will not be

accepted.

Laguna Niguel City Hall

30111 Crown Valley Parkway,

Laguna Niguel, CA 92677

Wednesday, March 25, 2026, by 2:00 p.m. PST

Your proposal must include the information described

in Section III and the forms included among Exhibits B,

C, D, and E of this RFP.

Prior to Award of Contract:

RFP Questions:

City Contact:

Proposals will be considered non-responsive if the

proposal does not provide all the information

requested in Section III and Exhibits B, C, D, and E.

The successful Contractor must submit a Certificate of

Insurance and related endorsements that meet the

City’s criteria as described in the draft Agreement

(Exhibit A).

RFP questions must be submitted in the form of an

email with the RFP title in the subject heading. The

deadline to submit questions is Friday, March 13,

2026, by 5 PM PST. Questions should be addressed

to the City Contact.

Jonathon Harmon

Parks and Recreation Director

Phone: (949) 425-5108

Email: jharmon@cityoflagunaniguel.org

City of Laguna Niguel, CA - RFP – Laguna Niguel Festival Rides

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Table of Contents

Proposal Instructions......................................................................................................................... 5

Section I – Project Information.......................................................................................................... 6

I-1. Program Information ................................................................................................................... 6

I-2. City Background.......................................................................................................................... 6

I-3. Project Goals and Project Deliverables ....................................................................................... 7

I-4. Scope of Services ...................................................................................................................... 7

Section II – RFP Process ................................................................................................................... 9

II-1. RFP Timeline ............................................................................................................................. 9

II-2. RFP Questions and Responses ................................................................................................. 9

II-3. RFP Due Date and Opening .................................................................................................... 10

II-4. Optional Site Walk ................................................................................................................... 10

II-5. RFP Evaluation Process .......................................................................................................... 11

II-6. Interviews................................................................................................................................. 11

II-7. Award and Execution of Professional Services Agreement...................................................... 12

II-8. Insurance & W-9 ...................................................................................................................... 12

II-9. Acceptance of Agreements and Terms .................................................................................... 12

Section III – Proposal Forms and Content...................................................................................... 13

III-1. General Information ................................................................................................................ 13

III-2. Proposal Submission Requirements and Response Format ................................................... 13

III-3. Letter of Transmittal ................................................................................................................ 13

III-4. Project Team and Company Profile ........................................................................................ 14

III-5. Cost Proposal ......................................................................................................................... 14

III-6. Other Information .................................................................................................................... 14

Section IV – Evaluation and Selection of Proposal ....................................................................... 14

IV-1. Clarifications ........................................................................................................................... 14

IV-2. Proposal Evaluation and Selection ......................................................................................... 14

IV-3. Single or Multiple Contracts .................................................................................................... 15

IV-4. Interviews, Reference Checks, Discussion ............................................................................. 15

Section V – General RFP Information ............................................................................................. 16

V-1. Public Records ........................................................................................................................ 16

V-2. Cancellations ........................................................................................................................... 16

V-3. Late Proposals ........................................................................................................................ 16

V-4. Disputes .................................................................................................................................. 16

V-5. Protests ................................................................................................................................... 16

V-6. Contractor Certifications .......................................................................................................... 16

City of Laguna Niguel, CA - RFP – Laguna Niguel Festival Rides

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V-7. Nondiscrimination .................................................................................................................... 17

V-8. Proposed Liability .................................................................................................................... 18

V-9. Requests for Clarification, Additional Research, and Revisions............................................... 18

V10. Rejection of Proposals ............................................................................................................ 18

V-11. Modification or Withdrawal of Proposal by Contractor ........................................................... 19

V-12. Duration of Proposal .............................................................................................................. 19

V-13. Local, State, and Federal Requirements ............................................................................... 19

V-14. Conflicts of Interest ................................................................................................................ 19

Exhibit A – Sample Professional Services Agreement ……………………………………………… 21

Exhibit B – Certification Statement ................................................................................................. 38

Exhibit C – Ex Parte Communications Certification ...................................................................... 39

Exhibit D – Disqualification Questionnaire .................................................................................... 40

Exhibit E – Sample Cost File ........................................................................................................... 41

Exhibit F – Sea Country Festival Site Map ..................................................................................... 42

City of Laguna Niguel, CA - RFP – Laguna Niguel Festival Rides

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PROPOSAL INSTRUCTIONS

1. Purpose: The City of Laguna Niguel (“City”) is requesting proposals from qualified firms

(“Contractor”) with the resources, capacity, and experience to coordinate, create, and

deliver festival rides, games, and tents, for the Annual Sea Country Festival (“Festival”)

as described further in the Scope of Service (Section I-4).

2. Contract Term: The initial contract term shall be for a period of three (3) years, effective

from the date of award. The City reserves the right to cancel this Agreement at any time

if services rendered are unsatisfactory. The City also reserves the right to extend the

term of this contract for two (2) additional one (1) year extensions, subject to satisfactory

negotiation of terms and the annual availability of an appropriation.

3. Examining of Proposal Documents: The submission of a proposal shall be deemed a

representation and certification that the Contractor:

(a) Has carefully read and fully understands the information provided by the City to

serve as the basis for submission of this proposal;

(b) Is capable and has the capacity to successfully undertake and complete the

responsibilities and obligations of the submitted proposal;

(c) Is acknowledging all information contained in the proposal is true and correct;

(d) Did not, in any way, collude; conspire to agree, directly or indirectly, with any

person, firm, corporation, or other Contractor regarding the amount, terms, or

conditions of this proposal;

(e) Is acknowledging the City has the right to make any inquiry it deems appropriate

to substantiate or supplement information supplied by Contractor, and Contractor

hereby grants the City permission to make these inquiries and will provide

documentation requested in a timely manner;

(f) Is acknowledging no request for modification of the proposal shall be considered

after submission on grounds the Contractor was not fully informed to any fact or

condition.

4. Availability of the RFP Document: The RFP document is available at

www.cityoflagunaniguel.org/bids. The City is not responsible for the accuracy or

completeness of RFP documents or information obtained from any source other than

www.cityoflagunaniguel.org/bids.

5. RFP Schedule: The City reserves the right to modify this RFP Schedule as needed and

will issue an addendum if the schedule is modified. The anticipated schedule for

proposal review and contract award is outlined in Section II-1 of this document.

City of Laguna Niguel, CA - RFP – Laguna Niguel Festival Rides

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