Project Information

Bid Title

Construction Manager at Risk (CMAR) Services – Fire Station #34 Renovation and Construction of New A

Issuing Agency

City of Mount Dora

Location

Florida

Published Date

Mar 31, 2026

Closing Date

May 4, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFQ 26-FD-016

Original Source

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Bid Documents

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Project Description

Bid Number:	RFQ 26-FD-016
Bid Title:	Construction Manager at Risk (CMAR) Services – Fire Station #34 Renovation and Construction of New A
Category:	Professional Services
Status:	Open

Publication Date/Time: 3/31/2026 12:30 PM Closing Date/Time: 5/4/2026 2:00 PM Related Documents: RFQ 26-FD-016 CMAR Services- FS 34 Reno and Cons of New Fire Admin

Attachment Preview

Request for Qualification

RFQ #26-FD-016

Construction Manager at Risk

(CMAR) Services – Fire

Station #34 Renovation and

Construction of New

Administrative Building

Projects

Page 1 of 52

LEGAL NOTICE

Notice is hereby given that the City of Mount Dora is accepting Qualifications, via electronic submission,

under RFQ #26-FD-016. Qualifications will be received until 2:00 p.m. on May 4, 2026:

RFQ #26-FD-016

“Construction Manager at Risk (CMAR) Services – Fire Station #34 Renovation and Construction

of New Fire Administrative Building Projects”

All meetings, unless noted otherwise, will be held via electronic meeting format. Please be advised that

dates and times are subject to change and updates will be posted on the City of Mount Dora’s website at

www.mountdora.gov, on www.demandstar.com, and in the City Hall Lobby.

The City of Mount Dora does not discriminate based on age, race, color, sex, religion, national origin,

disability or marital status.

Electronic responses will be the only method allowed for Bidders to respond to this solicitation. Electronic

responses are to be provided via Euna/DemandStar only. All submittals must be compatible with

Microsoft Office 2007 or later. PDF files are acceptable. Bidding will be done through a secure locked box

within the Euna/DemandStar system. Bidders can only view/submit their Bid and will not have access to

any other Bidder’s submittals. The Bidder’s Bid may be changed at the Bidder’s discretion until the due

date and time have been reached at which time the Bidder will no longer change or have access to the

electronic bid submittal. The City will then open the Bids. Bidders who are bidding for the first time are

strongly encouraged to contact Euna/DemandStar by e-mailing questions to Euna/DemandStar at

www.demandstar.com. All bids must be received by the date and time specified above, when they will be

opened, via computer, and publicly read aloud. The bid time shall be scrupulously observed. The City shall

not be responsible for delays, internet outages, or any technical issues caused by any occurrence. The City

website does not accommodate electronic responses to bids. Receipt of a bid in any other form does not

satisfy this requirement. No exceptions will be made.

If you have obtained this document from a source other than directly from Euna/DemandStar you are not

on record as a plan holder. The Purchasing Department takes no responsibility to provide Addenda to parties

not listed as plan holders. It is the Bidder’s responsibility to check with our office prior to submitting your

RFQ to ensure you have a complete, up to date package. The Bidder is responsible for verifying they have

received all Bid Addenda.

For the purposes of this solicitation, the terms “Proposer,” “Respondent,” and “Contractor” may be used

interchangeably, either with capitalization or without, and shall mean the entity submitting a response to

this RFQ. In addition, the terms “Qualification,” “Proposal,” and “Response,” may be used interchangeably,

either with capitalization or without, and shall mean the completed written and properly signed submission

in response to this RFQ by a Respondent.

CAUTION: Bidders should take caution that the City is not responsible for any power outages or internet

failures. It is suggested that you upload your response in adequate time to ensure that it will be posted on

the day prior to the closing date.

1) INTRODUCTION/OVERVIEW

A) Purpose/Objective

The City of Mount Dora (the “City”) has issued this Request for Qualifications (the “RFQ”) with

the sole purpose and intent of obtaining Qualifications from interested and qualified

Contractors/Firms offering to provide CONSTRUCTION MANAGER AT-RISK (CMAR)

SERVICES - FIRE STATION #34 RENOVATION AND CONSTRUCTION OF NEW FIRE

ADMINISTRATION BUILDING PROJECTS. The selected CMAR will provide pre-

construction and construction phase services, including but not limited to, cost estimating,

constructability review, scheduling, coordination, and development of a Guaranteed Maximum

Price (GMP). Renovations include interior renovations, HVAC upgrades, electrical improvements,

and associated site work.

An award, if any, will be made to the best overall proposer(s) whose Qualifications is deemed the

most advantageous to the City, taking into consideration the evaluation factors set forth in this

RFQ. The City will not use any other factors or criteria in the evaluation of the responses received.

B) Background

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The City serves an area of 12.26 square miles with a population of approximately 18,896. The

City’s fiscal year begins on October 1st and ends on September 30th. The Finance Department

maintains the funds and accounts of the City and is responsible for the custody and accounting of

funds in each department.

More detailed information on the government and its finances can be found in City’s

Comprehensive Annual Financial Report for fiscal year 2023-2024 and in the City’s Annual

Budget for fiscal year 2025-2026. Copies of these documents may be viewed on

www.mountdora.gov. The City is exempt from all state, local, and federal taxes.

C) Inquiries

Direct questions related to this RFQ to Whitney Donovan, Purchasing Coordinator, in writing at:

donovanw@mountdora.gov. Please include the page and paragraph number for each question to

ensure that questions asked are responded to correctly.

The only official answer or position of the City will be provided in writing from Whitney Donovan,

Purchasing Coordinator, at donovanw@mountdora.gov. All inquiries and corresponding answers

will be electronically distributed to all firms registered for this RFQ and posted on the City website

(www.mountdora.gov) and Euna/DemandStar (www.demandstar.com).

D) Method of Source Selection

The City is using the Competitive Sealed Qualifications methodology of source selection for this

procurement, as authorized by Resolution 2021-107 and 2024-36 (amendment) establishing and

adopting the City Purchasing Policy. Each Qualification will be reviewed to determine if the

Qualification is responsive to the RFQ. Qualifications deemed non-responsive may be rejected

without being evaluated by the Evaluation Committee. A responsive Qualification is one which

has been signed and submitted by the specified Qualification deadline and includes the information

required to be submitted with the Qualification. Poor formatting, poor documentation, and/or

incomplete or unclear information may be considered substandard submissions and may adversely

impact the evaluation of a Qualification. Respondents who fail to comply with the required and

desired elements of this RFQ do so at their own risk.

The Evaluation Committee will be appointed by the City Manager and comprised of a minimum

of three (3) City employees. The Evaluation Committee will make a recommendation to the City

Council who will make the final selection(s).

The City may, as it deems necessary, conduct discussions with responsible proposers determined

to be in contention for being selected for award for the purpose of clarification to assure full

understanding of, and responsiveness to, solicitation requirements.

E) Pre-Bid/Pre-Proposal Conference

A Pre-Proposal Conference is not applicable to this RFQ.

F) Projected Timetable

The following projected timetable should be used as a working guide for planning purposes only.

The City reserves the right to adjust this timetable as required during the course of the RFQ

process.

Page 4 of 52

All Evaluation Committee meetings and any applicable Presentations/Interviews will be held in

the City Council Boardroom located at City of Mount Dora City Hall, 510 N Baker Street, Mount

Dora Florida, 32757, unless noted otherwise.

Event

Date/Time

Issue/Advertise RFQ

March 31, 2026

Last Date for Receipt of Written Questions

April 14, 2026

Addendum Issued (If Applicable)

April 20, 2026

RFQ Opening Date & Time (via ZOOM)

May 4, 2026 @ 2:00 p.m.

Evaluation Committee to Shortlist

May 11, 2026 @ 11:00 a.m.

Shortlisted Firm Presentations/Interviews (if requested) May 19, 2026 9:00 a.m. – 12:00 p.m.

Evaluation Committee to Recommend

May 19, 2026 12:30 p.m.

Notice of Recommendation

May 19, 2026

City Council Approval (anticipated)

June 2, 2026

2) GENERAL PROJECT DESCRIPTION AND SCOPE OF SERVICES

A) Purpose

The City of Mount Dora (the “City”) has issued this Request for Qualifications (the “RFQ”) with

the sole purpose and intent of obtaining Qualifications from interested and qualified

Contractors/Firms offering to provide CONSTRUCTION MANAGER AT-RISK (CMAR)

SERVICES – FIRE STATION #34 RENOVATION AND CONSTRUCTION OF NEW FIRE

ADMINISTRATION BUILDING PROJECTS located at 1300 N Donnelly St., Mount Dora, FL

32757.

An award, if any, will be made to the best overall proposer(s) whose Qualifications is deemed the

most advantageous to the City, taking into consideration the evaluation factors set forth in this

RFQ.

The successful CMAR will serve as the City’s representative and work with the City’s contracted

Architect of Record (AOR). The City will require the CMAR to provide pre-construction services

such as, but not limited to, production of budget estimates, value engineering, analysis of the

design documents for constructability, coordination, detailing, materials, systems (electrical,

mechanical, life safety, communications, etc.), and the development of a Guaranteed Maximum

Price (“GMP”) proposal based on 100% completed construction documents.

The GMP will include all costs related to completing the work, including a proposed percentage

fee for overhead and profit, which will be negotiated at a not-to-exceed percentage for the project.

The CMAR will be required to seek competitive bids for all subcontracted work and materials,

which will be included as part of the GMP. The City’s Purchasing Division will work closely with

the CMAR to establish a procedure to be used for soliciting and selecting subcontractors as well

as material suppliers. The City anticipates the lowest-priced responsive and responsible material

supplier and subcontractors will be selected.

Proposers shall be capable of obtaining and providing performance and payment bonds for 100%

Page 5 of 52

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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