Project Information

Bid Title

Professional Engineering Services for the Retrofit of Lift Stations 1,3,4,5,10 in Coastal Panacea

Issuing Agency

Wakulla County

Location

Florida

Published Date

Oct 23, 2025

Closing Date

Dec 2, 2025

Government Level

State & Local

Status

Closed

Ref. #

RFQ 2025-23

Original Source

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Bid Documents

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Project Description

RFQ 2025-23 Professional Engineering Services for the Retrofit of Lift Stations 1,3,4,5,10 in Coastal Panacea 3 documents

• RFQ 2025-23 Instructions to Proposers
  
  document date
  
  10-23-2025
  
• RFQ 2025-23 Intent and General
  
  document date
  
  10-23-2025
  
• RFQ 2025-23 Proposal Forms
  
  document date
  
  10-23-2025
  

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RFQ 2025-23 PROFESSIONAL ENGINEERING SERVICES FOR THE RETROFIT OF LIFT STATIONS 1, 3, 4, 5, 10

IN COASTAL PANACEA

INSTRUCTIONS TO PROPOSERS

Instructions to Proposers

Proposers interested in the Work are instructed to submit four (4) hard copy and one (1) electronic

copy (non-returnable USB flash drive) of its complete proposal in accordance with this RFQ, no

later than DECEMBER 2, 2025 at 3:00 PM., Eastern Time unless otherwise changed through an

addendum to this RFQ, to the Procurement Office at 3093 Crawfordville Highway, Crawfordville,

FL 32327. Proposals received after this date and time will not be considered and will be returned

unopened.

All Proposals and all attachments must be bound and delivered SEALED to the County at the

address shown below no later than the time and date set for receipt of Bids. Deliver OR mail the

Bid in a sealed envelope/package to:

WAKULLA COUNTY PROCUREMENT OFFICE

ATTN: RFQ 2025-23

BERKLEIGH NOWAK

3093 CRAWFORDVILLE HIGHWAY

CRAWFORDVILLE, FL 32327

The front lower left corner of each SEALED envelope/package must contain the following

information for proper identification:

PROFESSIONAL ENGINEERING SERVICES

RFQ 2025-23

Attention: BERKLEIGH NOWAK

DUE NO LATER THAN: DECEMBER 2, 2025 @ 3:00 PM EST

1. Include name and address of Proposer on each sealed envelope/package.

2. If Proposal is contained in multiple packages, number each sealed package

sequentially, i.e., “1 of 3”, “2 of 3”, “3 of 3”.

Bidders shall construct its Bid in the following format. Required forms can also be provided in

Microsoft Word format, upon request. Please contact the procurement office: (850) 745-7715, or

email bnowak@mywakulla.com.

All Proposals received will be recorded and date stamped at the Wakulla County office located at

3093 Crawfordville Highway, Crawfordville, Florida.

Submission of Proposals by fax or other electronic means will not be accepted. Any proposals

received after the stated time and date will not be considered. Late proposals will not be opened

at the public opening. Arrangements may be made for the unopened proposals to be returned at

the Proposer’s request and expense.

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RFQ 2025-23 PROFESSIONAL ENGINEERING SERVICES FOR THE RETROFIT OF LIFT STATIONS 1, 3, 4, 5, 10

IN COASTAL PANACEA

INSTRUCTIONS TO PROPOSERS

Proposals may be withdrawn or modified only by written notification from the Proposer prior to

the time fixed for the opening of Proposals. Negligence on the part of the Proposer in preparing

the Proposal confers no right for withdrawal of the Proposal after it has been opened.

Proposal Must Address:

The Proposal must address the requirements in a clear and concise manner in the order stated

herein. Proposals must be divided as described below and must include the

information/documents specified in the applicable divider. Proposals that do not adhere to the

following format or include the requested information/documents may be considered incomplete

and therefore unresponsive by the County.

The County reserves the right to seek additional/supplemental representation on specific issues

as needed.

Proposals should be typed. No changes in or corrections to Proposals will be allowed after the

Proposals are opened.

The signer of the Proposal must declare that the Proposal in all respects fair and in good faith

without collusion or fraud and that the signer of the Proposal has the authority to bind the

principal Proposer.

The County will not be liable for any costs incurred by Proposer prior to entering a contract.

Therefore, all Proposers are encouraged to provide a simple, straightforward, and concise

description of their ability to meet the RFQ requirements.

PROPOSAL CONSTRUCTION

Proposer will construct its Proposal in the following format as outlined and a divider must separate

each section as prescribed.

TAB 1 – PROPOSAL TRANSMITTAL FORM ON THE FIRM’S LETTERHEAD (FORM 1)

All signatures must be by an individual with authority to legally bind the Proposer, witnessed, and

corporate and/or notary seal (as applicable.) If the individual signing the Proposal Transmittal

Form does not have apparent authority to legally bind the Proposer, attach documentation

demonstrating such authority. The corporate or mailing address must match the company

information as it is listed on the Florida Department of State Division of Corporations. Attach a

copy of the webpage(s) from http://www.sunbiz.org as certification of this required information.

Verify that all addenda and tax identification number have been provided.

TAB 2 – EXECUTIVE SUMMARY AND QUALIFICATION APPLICATION (FORM 2)

The Executive Summary should be no more than three (3), front and back, pages. Include Form

2, Qualification Application and Questionnaire. Additional pages may be added to Form 2 if

needed.

2

RFQ 2025-23 PROFESSIONAL ENGINEERING SERVICES FOR THE RETROFIT OF LIFT STATIONS 1, 3, 4, 5, 10

IN COASTAL PANACEA

INSTRUCTIONS TO PROPOSERS

TAB 3 – LETTERS OF REFERENCE (FORM 3)

Include three reference letters from similarly situated communities or local governments dated

2016 or later. Letters must be on the entity’s letterhead and signed by an authorized official and

include a brief description of the project and results, date of the project and name of contact

person, e-mail, and phone number.

TAB 4 – KEY STAFF

Include a summary of leadership and key staff, their role and experience that will be assigned to

work with the County. Include behind the summary a resume of each staff listed in the summary

with relevant information to the services be requested (limit one page, front and back, per

person).

TAB 5 – APPROACH

Include a detailed description of how your organization will approach the services being

requested

TAB 6 – REQUIRED FORMS DOCUMENTS AND CERTIFICATIONS

The following forms must be fully filled out and signed by a person with authority to bind the

Proposer:

Form No. 1

Proposal Transmittal Form

Form No. 2

Qualifications Application and Questionnaire

Form No. 3

References

Form No. 4

Indemnification and Hold Harmless Statement

Form No. 5

Public Entity Crimes Sworn Statement

Form No. 6

Equal Employment Opportunity/Affirmative Action Statement

Form No. 7

Drug Free Workplace Certification

Form No. 8

Conflicts of Interest Disclosure

Form No. 9

Non-Collusion Affidavit

Form No. 10 Ethics Clause & Certification Regarding Lobbying for Contracts, Grants,

Loans, and Cooperative Agreements

Form No. 11 List of Proposed Sub-Contractors

Form No. 12 Certification Regarding Debarment, Suspension, and Other Responsibility

Matters -Primary Covered Transactions

Form No. 13 E-Verify Compliance Certification

Form No. 14 Insurance Certification

Form No. 15 Comments on Proposed Contract

Please note any concerns with the proposed contract on Form No. 15. Any comments that are

included on this form regarding the contract documents will be forwarded to the legal

department for review. The County’s acceptance of comments does not guarantee any revision

to the contract documents. Comments not included on this form WILL NOT be considered. Please

indicate NONE or Not Applicable (N/A) if there are no comments on the proposed contract

documents.

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Commodity Codes

• NAICS 541330Engineering Services

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