Project Information

Bid Title

Bid #7-2526 Bittner Park? Paving Project

Issuing Agency

Town of Guilford

Location

Connecticut

Published Date

Dec 8, 2025

Closing Date

Dec 29, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Description	Opening Date/Time	Closing Date/Time
Bid #7-2526 Bittner Park  Paving Project	December 08, 2025 9:10 AM	December 29, 2025 9:30 AM

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TOWN OF GUILFORD

INVITATION TO BID

Bittner Park-Paving Project

BID# 7-2526

ITB Issue Date: December 5, 2025

Mandatory Walk-through: December 16, 2025 at 9:00a.m.

Request for Information: December 23, 2025 at 4:00p.m.

Proposals Due: December 29, 2025 at 9:30 a.m.

1. Invitation to Bid (Legal Notice)

2. General Conditions & Instructions to Bidders

3. General Specifications

4. Form Contract (upon award)

5. Non-Collusion/Non-Conflict Affidavit (submit with bid)

6. Affirmative Action Affidavit (submit with bid)

7. Bid Proposal Form (submit with bid)

8. Non-Disclosure Statement and Acknowledgement of Receipt of Plans

9. Prevailing Wage Rates (summit w/bid)

10. Prequalification and Update (Bid) Statement, if applicable

REQUIREMENTS

o Certificate of Insurance, W9 and EFT

X

Yes, upon bid award

o Vendor References

X

Yes (submit w/ bid)

o Bid Bond/Cashier’s Check (10%)

X

Yes (submit w/ bid)

o 100% Performance Bond

date X

TOWN OF GUILFOYResD(upon bid award)

o Payment Bond

INVITATION TO BXID

Yes (upon bid award)

o Prequalification Statement/ BID #

o

UpdaGteu(ilBfoidr)dSPtautbelmiceSncthool NetworXking Upgrades

Yes (submit w/bid, if applicable)

o Required Statements Above

X

I.

Invitation to Bid (Legal Notice)

Yes (submit w/bid)

LEGAL NOTICE

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1.

TOWN OF GUILFORD

BID # 7-2526 Bittner Park-Paving Project

The Town of Guilford is seeking competitive bids from qualified and responsible vendors for

the Bittner Park parking lot paving project. Sealed bids are due on December 29th by 9:30 a.m.

at the Office of the First Selectman, on the second floor of Town Hall, 31 Park Street, Guilford,

CT 06437 at which time they will be opened publicly. Bids received after this date and time

will be rejected. Sealed Bid envelopes (including overnight packaging) should be labeled with

bid number, bid title and marked “time sensitive”. Bid specifications may be obtained from the

Town of Guilford’s website at www.guilfordct.gov or the Department of Administrative Services

procurement website https://portal.ct.gov/DAS/CTSource/BidBoard

A mandatory pre-bid walk through is scheduled for December 16, 2025 at 9:00 a.m. at

Bittner Park, 1450 Durham Rd Guilford, CT 06437. Please meet in the main entrance of

the park.

Any questions regarding the specifications shall be directed, in writing by email only, no later

than December 23, 2025 at 4:00 p.m. to Pam Gery, Director of Parks & Recreation at

geryp@guilfordct.gov with a copy to Darlene Minore, Manager of Purchasing & Accounting at

purchasing@guilfordct.gov .

Each bidder is required to submit to the Office of the First Selectman their original proposal

plus three (3) copies and one (1) electronic copy (flash drive), as well as bid security in the form

of a bid bond or cashier’s check in the amount of ten percent (10%) of the base bid. Each bidder

shall honor its bid price for ninety (90) business days from the date of the bid opening, without

modification. Upon award of the bid, the winning bidder shall be bound by the bid proposal price

throughout the contract period.

The minimum rates to be paid for labor on various classifications of the project shall be in

accordance with the current schedule of prevailing wages established by the Connecticut

Department of Labor, Wage and Workplace Standards Division. Refer to the prevailing wage

rates included within the specifications.

The Town of Guilford reserves the right to reject any or all bids; or to waive defects in same,

if it deems such to be in the best interest of the Town. The Town of Guilford is an affirmative

action, equal opportunity employer.

__________________________

Matthew T. Hoey, III

First Selectman

---------------------------------------------------------------------------------------------

Publish one time only in the New Haven Register under LEGAL NOTICES on December 5, 2025

2

2.

GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS

The general rules and conditions outlined below apply to all purchases

authorized by the Town of Guilford. The conditions outlined become a formal

part of each Invitation to Bid and are incorporated into/made a part of the

contract entered into by the Town and the successful bidder, unless otherwise

specified. All Bidders are expected to fully inform themselves as to the

conditions, requirements and specifications before submitting bids. Failure to

do so will be at the Bidder's own risk.

The terms and conditions outlined in the Invitation to Bid become part of the

formal contract following award, unless specified otherwise.

1. BIDDING PROCEDURE

1.1 Bidder shall submit three (3) complete sets of the bid documents,

flash drive and all supporting material, unless otherwise stated in the

Invitation to Bid. All appropriate blanks shall be completed. The signer of

the bid shall initial any interlineations, alteration or erasure on the

specification document. Bidders shall not change the Proposal Form nor

make additional stipulations on the specifications document.

1.2 Bid prices shall be submitted on the Proposal Form included in the

bid document.

1.3 The Base Bid is the sum stated in the bid for which the Bidder offers

to perform the work or provide merchandise or equipment described in the

bid package as the base, to which work or materials may be added or from

which work or materials may be deleted from sums stated in alternate

bids.

1.4 Conditional bids are subject to rejection in whole or in part. A

conditional bid is defined as one which limits or modifies any of the terms

and conditions and/or specifications of the Invitation to Bid.

1.5 Alternate bids will not be considered unless specifically requested

in the original bid package. An alternate bid is defined as one which is

submitted in addition to the Bidder’s Base Bid set forth in the Invitation to

Bid. Town shall have the right to accept alternates in any order or

combination, unless otherwise specifically provided in the bid documents,

and to determine the low Bidder on the basis of the sum of the Base Bid

and alternates accepted.

1.6 Unit prices will not be considered unless specifically requested in

the original bid package. Unit price is defined as an amount proposed by

Bidders, stated on the Proposal Form, as a price per unit of measurement

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for material or services added to or deducted from the base bid by

appropriate modification, if estimated quantities of work required by the

contract documents are increased or decreased.

1.7 Each bid must be legible (no pencil), include the full name, business

and e-mail address, and telephone number of the Bidder and be signed in

ink by the Bidder.

1.8 A bid by a firm or organization other than a corporation must

include the name and address of each member.

1.9 A duly authorized representative of a Bidder entity must sign the

bid and any applicable bond(s) in the name of such entity. Such

representative must attest that he/she is duly authorized to bind such

entity or submit a corporate resolution or limited liability/partnership

consent evidencing such authority.

1.10 Bids received after the time and date established for receiving bids

will be rejected.

1.11 At bid opening all bids are publicly opened and received. The bids

will be considered unverified and subject to further review for

acceptance/disqualification. The Town shall prepare a bid summary by

the Town of Guilford, which summary shall be available to all Bidders

upon the request.

1.12 Estimated quantities may be listed as part of a bid package in order

to assist Bidders, but Bidders are reminded that actual quantities ordered

may vary from figures listed and the Town will not be held liable for any

difference. On “as required” bids, acceptance of this bid will bind the Town

to pay for, at unit price only, quantities ordered and delivered. The Town

will not be required to accept delivery of any balances unordered as of

the contract expiration date.

1.13 Bidders shall submit catalogues, descriptive literature and

detailed drawings, fully detailing features, designs and construction

necessary to fully describe the material or work proposed in the bid.

2. ALLOWABLE MARKUP FOR OVERHEAD AND PROFIT ON CHANGE

ORDERS:

2.1 Self-Performed Work: Ten Percent (10%) overhead and Five

Percent (5%) for a total of Fifteen Percent (15%) of the Cost of the Work

for that portion of the Change Work to be performed by Contractor with

its own forces.

2.2 Subcontractors: Ten Percent (10%) overhead and Five percent

(5%) profit for a total of Fifteen Percent (15%) of the Cost of the Work for

the Work to be performed by a first Tier Subcontractor with its own

forces, plus two and a half percent (2.5%) thereon for Contractor Markup.

4

2.3 Sub-subcontractors: Ten Percent (10%) overhead and Five

Percent (5%) profit for a total of Fifteen Percent (15%) of the Cost of the

Work to be performed by Sub-subcontractors of the second and lower Tier

with their own forces, plus two and a half percent (2.5%) thereon for the

Subcontractor, plus two and a half percent (2.5%) on the combined total

thereof for Contractor Markup.

3. BIDDER’S SECURITY

3.1 Bid Security, as a guarantee of good faith, in the amount of ten

percent (10%) of the base bid and in the form of a certified check, cashier’s

check, or Bidder’s bond, shall be required to be submitted with the bid

package for all bids.

3.2 Such bid security will be returned to the unsuccessful Bidders

when the award of bid is made.

3.3 Bid security will be returned to the successful Bidder as follows:

3.3.1 For bids with specified quantities for which the awarded bid

package and delivery of award notice constitute the contract; upon the

delivery of all equipment or merchandise (and/or performance of

services, if applicable), and upon final acceptance by the Town.

3.3.2 For all other contracts; upon receipt by the Town of the executed

contract and applicable bonds, if any.

3.4 Town shall have the right to retain the bid security of Bidders to

whom an award is being considered until either:

3.4.1 A contract has been executed and bonds have been

furnished.

3.4.2 The specified time has elapsed so that the bids may be

withdrawn.

3.4.3 All bids have been rejected.

3.5 Bid security will be forfeited to the Town as full liquidated

damages, but not as a penalty, for any of the following reasons:

3.5.1 If the Bidder fails to deliver the equipment or merchandise

in full compliance with the accepted proposal and specifications.

3.5.2 If the Bidder fails or refuses to enter into a contract on forms

provided by the Town, and/or if the Bidder fails to provide

sufficient bonds or insurance within applicable time periods set

forth in the bid package.

3.6 The surety company executing the bond must be licensed to do

business in the state, or the bond must be countersigned by a company so

licensed. The bond must be signed by an official of the surety company

and corporate seal must be affixed over his/her signature. Signatures of

two witnesses for both the principal and surety must appear on the bond,

5

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction

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