Project Information

Bid Title

Construction Management at Risk Services for Pollard Middle School; RFQ26BDC180B

Issuing Agency

Town of Needham

Location

Massachusetts

Published Date

Dec 17, 2025

Closing Date

Dec 19, 2025

Government Level

State & Local

Status

Closed

Ref. #

26BDC180B

Original Source

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Bid Documents

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Project Description

Bid Number:	26BDC180B
Bid Title:	Construction Management at Risk Services for Pollard Middle School; RFQ26BDC180B
Category:	Bids for Architectural, Design and Engineering Services
Status:	Open

Description: *Please note: The bid due date has changed to December 19, 2025 at 11:00 a.m.** *The Town has released an addendum to its Bid. Please refer to addendum #2 dated December 12, 2025 (see related documents). Bidders are reminded that they must acknowledge receipt of all addenda.* *The Town has released an addendum to its Bid. Please refer to addendum #1 dated December 2, 2025 (see related documents). Bidders are reminded that they must acknowledge receipt of all addenda.* LEGAL NOTICE REQUEST FOR QUALIFICATIONS FOR CONSTRUCTION MANAGEMENT AT RISK SERVICES POLLARD MIDDLE SCHOOL The Town of Needham requests qualifications for Construction Management at Risk (CMR) services for: Pollard Middle School in Needham, MA (Contract ID # 26BDC180B) The project is currently in Preferred Schematic phase. The Request for Qualifications will be available beginning November 20, 2025 from the Town’s web site www.needhamma.gov or by request to Kathryn Copley at For security reasons, you must enable JavaScript to view this E-mail address. by email or by phone at 781-755-7550 x72314. Firms submitting a Statement of Qualifications should have prior Construction Management at Risk experience related to the size and scope and experience including phased addition/ renovation or phased new construction of school building. CMR fee through schematic design will be a not-to-exceed amount of $150,000. Fee beyond schematic design will be negotiated based on proposal submitted during the second phase of the CMR selection process.  The estimated construction cost for the project is: $200 to $245 million depending on the selection of the Preferred Schematic option. A Briefing Session will be held on Tuesday, December 2, 2025 at 11:00AM at the Public Services Administration Bldg., Charles River room, 500 Dedham Ave, Needham, MA. The Briefing Session is strongly encouraged but not required to submit qualifications. Responses addressed to the Town of Needham, Permanent Public Building Committee, 500 Dedham Ave, Needham, MA 02492, are due on: Friday, December 19, 2025 by 2:00 PM. This is a two-stage selection process per MGL ch149A.  Request for Qualifications will be reviewed by the Pre-Qualification Committee.   Only firms deemed qualified will be invited to submit Stage 2, Request for Proposals (RFP) for the project.  All decisions made by the Pre-Qualification Committee are final and not subject to appeal except on grounds of fraud or collusion. The Town of Needham reserves the right to accept or reject any or all responses submitted per the criteria outlined in the RFQ that it considers are in the best interest of the Town. This legal notice is also posted on the Massachusetts Newspaper Publishers Association’s (MNPA) website at ( http://masspublicnotices.org/ ). Publication Date/Time: 11/20/2025 12:00 AM Closing Date/Time: 12/19/2025 11:00 AM Contact Person: Kathryn Copley; Administrative Specialist 781-455-7500; kcopley@needhamma.gov Related Documents: 26BDC180B 2025.11.20_RFQ Pollard MS CM at Risk 149a_FINAL 2025.12.02_ADDENDUM 1-Pollard Middle School-CMR-RFQ - ID26BDC180B 2025.12.12_ADDENDUM 2 - Pollard Middle School-CMR-RFQ - ID26BDC180B

Attachment Preview

REQUEST FOR QUALIFICATIONS FOR

CONSTRUCTION MANAGEMENT AT RISK SERVICES

POLLARD MIDDLE SCHOOL

LEGAL NOTICE

The Town of Needham requests qualifications for

Construction Management at Risk (CMR) services for:

Pollard Middle School in Needham, MA

(Contract ID # 26BDC180B)

The project is currently in Preferred Schematic phase.

The Request for Qualifications will be available beginning November 20, 2025, from the

Town’s web site www.needhamma.gov or by request to Kathryn Copley at

kcopley@NeedhamMa.gov by email or by phone at 781-755-7550 x. 314.

Firms submitting a Statement of Qualifications should have prior Construction Management at

Risk experience related to the size and scope and experience including phased addition/ renovation

or phased new construction of school building. CMR fee through schematic design will be a not to

exceed amount of $150,000. Fee beyond schematic design will be negotiated based on proposal

submitted during the second phase of the CMR selection process. The estimated construction cost

for the project is: $200 to $245 million depending on the selection of the Preferred Schematic

option.

A Briefing Session will be held on Tuesday, December 2, 2025, at 11:00AM at the Public

Services Administration Building, Charles River Room, 500 Dedham Ave, Needham, MA.

The Briefing Session is strongly encouraged but not required to submit qualifications.

Responses addressed to the Town of Needham, Permanent Public Building Committee, 500

Dedham Ave, Needham, MA 02492, are due on:

Friday, December 19, 2025, by 2:00 PM.

This is a two-stage selection process per MGL ch149A. Request for Qualifications will be

reviewed by the Pre-Qualification Committee. Only firms deemed qualified will be invited to

submit Stage 2, Request for Proposals (RFP) for the project. All decisions made by the Pre-

Qualification Committee are final and not subject to appeal except on grounds of fraud or

collusion.

The Town of Needham reserves the right to accept or reject any or all responses submitted per the

criteria outlined in the RFQ that it considers are in the best interest of the Town.

This legal notice is also posted on the Massachusetts Newspaper Publishers Association’s

(MNPA) website at (http://masspublicnotices.org/).

November 20, 2025

1 of 51

26BDC180B

REQUEST FOR QUALIFICATIONS FOR

CONSTRUCTION MANAGEMENT AT RISK SERVICES

POLLARD MIDDLE SCHOOL

Release Date

REQUEST FOR QUALIFICATIONS – FORM A

ACKNOWLEDGEMENT OF RECEIPT

Thursday November 20, 2025

Qualifications Title Pollard Middle School

Construction Manager at Risk Services

ID Number

26BDC180B

Qualifications Due 2:00 PM Friday, December 19, 2025, at the

Building Design & Construction Dept.

Public Services Administration Building,

500 Dedham Ave, Needham, MA 02492

Please provide the requested information below as acknowledgment that you have received our

Request for Qualifications (“RFQ”) noted above. It is required that interested bidders complete

this acknowledgment and return to the Town of Needham, Attn: Kathryn Copley – c/o

Permanent Public Building Committee by e-mail to kcopley@NeedhamMa.gov or by fax to

(781) 453-2510 or by U.S. mail to the address noted above. Only by doing this, will the Town be

able to provide notification of any addenda or answered questions relating to this RFQ. Only

those companies or individuals shown on the Distribution Register will receive addenda to this

RFQ. Completing and returning this acknowledgement will ensure you are recorded on the

Distribution Register. Qualifications from companies or individuals not acknowledging the

addenda may be rejected as not responsive.

Name of Company or

Individual (Print)

Name / Title of

Contact (Print)

Address (line 1)

(Print)

Address (line 2)

(Print)

Telephone Number

Fax Number

E-mail Address(Print)

Signature

Date

Notes:

* Any hand delivery or facsimile received after the due date and time will not be

addressed. Please allow enough time for hand delivery or facsimile transmissions.

** CMR acknowledges that documents related to this RFQ will be found at Town of Needham

bid page for RFQ documents & Addenda (if any)

November 20, 2025

Page 2 of 51

26BDC180B

REQUEST FOR QUALIFICATIONS FOR

CONSTRUCTION MANAGEMENT AT RISK SERVICES

POLLARD MIDDLE SCHOOL

Town of Needham

Procurement Schedule

Contract ID # 26BDC180B

Primary Contact for this Procurement Kathryn Copley

(Note new Address, Phone & Fax

Telephone 781-455-7550 x 72314

numbers)

Email kcopley@needhamma.gov

Event

Date

Details

Project Name

Pollard Middle School - Construction Manager at

Risk Services

Contract ID Number

26BDC180B

Request for

Thursday,

Building Design & Construction Dept., Public

Qualifications (RFQ) November 20, Services Administration Building, 500 Dedham

Available

2025

Avenue, Needham, Massachusetts 02492

or by e-mail request to Kathryn Copley at

kcopley@NeedhamMa.gov or

on-line at the Town’s web site

http://www.NeedhamMa.gov/bids.asp

Briefing Session

Tuesday,

Location: 500 Dedham Ave

(Optional)

December 2, Charles River Room

2025

Needham, MA 02494

at 11:00 AM (Attendance is strongly encouraged but not required to

respond to the CMR - RFQ)

Deadline for Written Friday,

By Email: kcopley@ NeedhamMa.gov

Questions

December 12, By Fax: Attn: Kathryn Copley

2025

Fax # 781-453-2510

Prior to

Questions are to be clearly labeled as:

1:00PM

Pollard Middle School– CMR Services

Addendum

If any changes are made to this RFQ, an

addendum will be issued. Addenda will be

e-mailed to every individual on record

as receiving the RFQ package AND A COPY WILL

BE POSTED ON THE Town’s web site. As the RFQ

package is being made available through the Town’s

web site (www.needhamma.gov) it is necessary for

the perspective Bidder to return the “FORM A -

ACKNOWLEDGEMENT OF RECEIPT”

November 20, 2025

Page 3 of 51

26BDC180B

REQUEST FOR QUALIFICATIONS FOR

CONSTRUCTION MANAGEMENT AT RISK SERVICES

POLLARD MIDDLE SCHOOL

Town of Needham

Procurement Schedule

RFQ ID# 26BDC180B

Primary Contact for this Procurement

Kathryn Copley

(Note new Address, Phone & Fax numbers) Telephone 781-455-7550 x 72314

Email: kcopley@NeedhamMa.gov

Event

Date

Details

When and Where the Deadline: Friday, Town of Needham

Statement of

December 19, Building Design & Construction Dept.

Qualifications are

2025, at 2:00PM Public Services Administrative Building

Due*

LATE

500 Dedham Avenue

RESPONSES Needham, MA 02492

WILL NOT Refer to RFQ Section I – for details on

BE ACCEPTED How and Where to Submit Responses.

Bid Surety

Bid Surety is NOT required at the RFQ stage.

Requirement (Bid

Deposit)

Statement of

Statement of Qualifications will not be publicly

Qualifications

Opening and

Prequalification of

CMR firms

Friday, January 9,

2026

opened. A register of proposers received will be

made available upon request. The Pre-Qualification

Selection Subcommittee will review qualifications

and present shortlist to the PPBC/SBC on 1/12/2026.

Notify all bidders of

Distribute RFP to the CMR firms designated as

finalists selected for Tuesday January “qualified” for this project by the PPBC/SBC.

Phase II- Request for

13, 2026

Shortlisted and non-shortlisted candidates will

Proposal (RFP)

be notified on 1/13/2026

Due date for receipt of

Thursday,

CMR Proposals Due at the Building Design &

CMR Proposals

February 12, 2026 Construction Dept., at the address noted above

at 2:00PM

Finalist interviews

Interviews will be scheduled with the Pre-

(if required)

Week of March 2 to Qualification Selection Subcommittee in Needham,

6, 2026 - TBD MA.

Contract Awarded ** The contract will be Approval of the CMR by the PPBC/SBC at their

awarded within eight meeting on March 9, 2026. Approval by Town

(8) working days of Manager and Town Counsel is also REQUIRED

the PPBC/SBC

approval

* Facsimile transmissions for written inquiries must be sent prior to the above date and time

deadlines. Any hand delivery or facsimile received after the due date and time will not be

addressed. Please allow enough time for hand delivery or facsimile transmissions.

** The time for award may be extended by the Town. The Town reserves the right to change,

delay, cancel, or expedite the contract award date. The Town reserves the right to reject any

and all bids as determined to be in the best interests of the Town and to waive minor

informalities.

November 20, 2025

End of Procurement Schedule

Page 4 of 51

26BDC180B

REQUEST FOR QUALIFICATIONS FOR

CONSTRUCTION MANAGEMENT AT RISK SERVICES

POLLARD MIDDLE SCHOOL

AWARDING AUTHORITY

Town of Needham

Acting by and through its

Permanent Public Building Committee

and Pollard School Building Committee

and Town Manager

ARCHITECT

HMFH Architects

130 Bishop Allen Drive,

Cambridge, MA 02139

Phone: 617-492-2200

OWNER’S PROJECT MANAGER

Henry Haff

Director of Design and Construction

Department

Town of Needham

500 Dedham Avenue

Needham, MA 02492

Phone: 781-455-7550

TABLE OF CONTENTS

Section I

Table of Contents, General Information and Project Description

Scope of Services

Section II

Overview of Selection Process

Section III

Anticipated Schedule and Estimated Construction Cost

Section IV

CM at Risk Two-Phase Selection Process and Selection Criteria

Evaluation Procedure/Criteria for Prequalification Selection

Section V

SOQ Submission Instructions and Requirements

Additional Information Regarding RFQ Procedures

Statement of Qualifications (CM at Risk RFQ Form)

Attachments: Schedule A though Schedule Q

Checklist

Attachment A: Preliminary Project Schedule

Pages 1 - 8

Pages 9-13

Page 13-14

Page 14-15

Pages 15-16

Pages 16-21

Page 22-23

Page 23

Pages 24-29

Pages 30-50

Pages 51

November 20, 2025

Page 5 of 51

26BDC180B

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 541330Engineering Services
• NAICS 541611Administrative Management and General Management Consulting Services

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