Project Information

Bid Title

Finance Audit Bid 2026

Issuing Agency

Town of Highland Park

Location

Texas

Published Date

Apr 1, 2026

Closing Date

Apr 27, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Finance Audit Bid 2026
Category:	Finance Department
Status:	Open

Description: The Town of Highland Park is requesting proposals from qualified certified public accounting firms to audit the Town’s financial statements for the fiscal year ending September 30, 2026, with the option for four (4) subsequent fiscal years. Proposals must be submitted electronically in Adobe Acrobat (PDF) format. All submissions shall be directed to: For security reasons, you must enable JavaScript to view this E-mail address. . Please include “Proposal for Auditing Services” in the subject line of your email submission. All submitted proposals are valid for 90 days from the due date and time.  The proposal submission deadline is 3:00 p.m. Central Daylight Time on Monday,  April 27, 2026. Proposals received after this deadline will not be considered. Questions concerning this RFP should be directed to John Samford, Director of Finance, at For security reasons, you must enable JavaScript to view this E-mail address. or at 214-559-9360. The Town reserves the right to reject any or all responses, or delete any portion of the response, or to accept any response deemed most advantageous, or to waive any irregularities or informalities in the response received that best serves the interest and at the sole discretion of the Town. There is not an expressed or implied obligation for the Town of Highland Park to reimburse responding individuals or firms for any expenses incurred in preparing proposals in response to this request. Publication Date/Time: 4/1/2026 12:00 AM Closing Date/Time: 4/27/2026 3:00 PM Related Documents: Audit RFP April 2026_Final

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4700 Drexel Drive, Highland Park, Texas 75205

Telephone: (214) 521-4161

REQUEST FOR PROPOSALS (RFP)

FOR

PROFESSIONAL AUDITING SERVICES

April 2026

Proposals Due: 3:00 p.m. CDT on Monday, April 27, 2026

TABLE OF CONTENTS

I. INTRODUCTION

A. General Information

1

B. Term of Engagement

2

C. Subcontracting

2

II. NATURE OF REQUIRED SERVICES

A. Scope of Work to be Performed

2

B. Auditing Standards to be Followed

3

C. Reports to be Issued

3

D. Special Considerations

4

E. Working Paper Retention and Access to Working Papers

4

IV. TIME REQUIREMENTS

A. Proposal Calendar

4

B. Notification and Contract Dates

5

C. Audit Schedule

5

V. ASSISTANCE TO BE PROVIDED TO THE AUDITOR AND REPORT PREPARATION

A. Finance Department and Clerical Assistance

5

B. Statements and Schedules to be Prepared by the Staff of the Town

5

C. Work Area, Telephone, Photocopying, Scanning, and WIFI

5

VI. PROPOSAL REQUIREMENTS

A. General Requirements

5

B. Submission of Proposals

5

C. Technical Proposal

6

D. Specific Audit Approach

7

E. Identification of Anticipated Potential Audit Problems

7

F. Report Format

7

G. Dollar Cost Proposal

7

H. Rates for Additional Professional Services

7

I. Manner of Payment

8

J. Status of Auditor

8

K. Warranties

8

VII. EVALUATION PROCEDURES

A. Review of Proposals

8

B. Evaluation Criteria

9

C. Oral Presentations

10

D. Final Selection

10

E. Right to Reject Proposals

10

APPENDICES

A. Sample Audit Schedule

11

B. Cost of Proposal Form

13

C. Proposers Warranties

14

D. Town Insurance Requirements

15

TOWN OF HIGHLAND PARK

REQUEST FOR PROPOSALS

I. INTRODUCTION

A. General Information

The Town of Highland Park, Texas, (“Town”) is a premier residential community located

approximately three miles north of downtown Dallas. The Town operates as a full-service

municipality, providing a comprehensive range of services including public safety, public

works, community development, parks and recreation, a pool, library services and

administrative functions.

The Town is requesting proposals from qualified Proposers of certified public accountants,

hereafter “Proposer” or “Auditor” to audit its financial statements for the fiscal year ending

September 30, 2026, with the option of auditing its financial statements for each of the four (4)

subsequent fiscal years. The initial term of the resulting agreement shall be for three (3)

consecutive fiscal years (2026, 2027, 2028) from the effective date. The agreement may be

renewed for two (2) additional fiscal years 2029 and 2030, provided both parties agree in

writing. The Town Council reserves the right to approve each annual audit.

The audits are to be performed, as applicable, in accordance with generally accepted auditing

standards, the standards set forth for financial audits in the General Accounting Office's (GAO)

Government Auditing Standards, latest revision, and as applicable, the provisions of the federal

Single Audit Act of 1984 (as amended) and U.S. Office of Management and Budget (OMB)

Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations.

There is no expressed or implied obligation for the Town to reimburse responding Proposers

for any expenses incurred in preparing proposals in response to this request.

Proposals must be submitted electronically in Adobe Acrobat (PDF) format. All submissions

shall be directed to: bids@hptx.org. All submitted proposals are valid for 90 days from the due

date and time.

Please include “Proposal for Auditing Services” in the subject line of your email submission.

Proposals received after the stated deadline will not be considered. The Town reserves the right

to reject any or all proposals submitted.

During the evaluation process, the Finance & Audit Advisory Committee and the Town reserve

the right, where it may serve the Town's best interest, to request additional information or

clarifications from proposers, or to allow corrections of errors or omissions. At the discretion

of the Town or the Finance & Audit Advisory Committee, Proposers submitting proposals may

be requested to make oral presentations as part of the evaluation process.

The Town reserves the right to retain all proposals submitted and to use any ideas in a proposal

regardless of whether that proposal is selected. Proposer may designate any information as

proprietary and confidential; however, such confidentiality will be recognized only to the extent

permitted by applicable law. Submission of a proposal indicates acceptance by the Proposer of

the conditions contained in this request for proposals, unless clearly and specifically noted in

the proposal submitted and confirmed in the contract between the Town and the Proposer

selected.

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It is anticipated that the selection of a Proposer will be completed on or before June 24, 2026.

Following the notification of the selected Proposer it is expected a contract will be executed

between both parties on or before July 22, 2026.

B. Term of Engagement

The initial term of the resulting agreement shall be for three (3) consecutive fiscal years (2026,

2027, 2028) from the effective date. The agreement may be renewed for two (2) additional

fiscal years 2029 and 2030, provided both parties agree in writing.

The contract is subject to the annual review and recommendation of the Finance & Audit

Advisory Committee, the satisfactory negotiation of terms (including a price acceptable to both

the Town and the selected Proposer), the concurrence of the Town Council and the annual

availability of an appropriation. The Town reserves the right to review the Proposer’s

performance at the end of each twelve (12) month period and cancel all or part of the agreement

or continue the agreement through the next period. The Town will require a Letter of

Engagement executed by the Proposer on or before July 1st each year.

C. Subcontracting

Proposers submitting proposals may consider subcontracting portions of the engagement to

other audit firms. If this is to be done, that fact, and the name of the proposed subcontracting

firm, must be clearly identified in the proposal. Following the award of the audit contract, no

additional subcontracting will be allowed without the express prior written consent of the Town.

II. NATURE OF REQUIRED SERVICES

A. Scope of Work to be Performed

The Town desires the Auditor to express an opinion on the fair presentation of its governmental

activities, its business-type activities, each of its major funds, and its aggregated remaining fund

information in conformity with generally accepted accounting principles.

The Auditor is not required to audit the combining fund financial statements and supporting

schedules. However, the Auditor is to provide an “in-relation-to” report on the combining fund

financial statements and supporting schedules based on the auditing procedures applied during

the audit of the basic financial statements.

The Auditor is not required to audit the introductory and statistical sections of the report, but

those sections should be reviewed for consistency with the audited financial statements.

The Auditor shall also be responsible for performing certain limited procedures involving

required supplementary information required by the Governmental Accounting Standards

Board (“GASB”) as mandated by generally accepted auditing standards.

The Auditor’s assistance and consultation will be required in implementing new GASB

statements as soon as possible, even if prior to the required effective date.

The Auditor will prepare a draft of the Comprehensive Annual Financial Report for

management’s review. The Auditor agrees to provide the issued financial statements, the

Page 2 of 16

Independent Auditor’s Report, and the Report on Internal Controls in electronic (PDF) format

on or before the date specified in the pre‑audit schedule. Any extensions or alternate dates must

be agreed upon in writing.

The introductory and statistical sections of the Comprehensive Annual Financial Report will be

prepared by the Auditors, with assistance from the Town staff. The Auditor will compile and

prepare all financial statements and schedules in the financial section. The notes to the financial

statements will be a joint effort between the Town and the Auditors and will be prepared by the

Auditor. Further, the Auditor will assist in the preparation of the Management Discussion and

Analysis section by providing a pre-populated template to the extent possible. All services

described in this paragraph shall be performed only to the extent they do not impair the

Auditor’s independence under applicable auditing standards.

The Town’s Annual Comprehensive Financial Report for the fiscal year ended September 30,

2025, plus the prior seven fiscal years is available on the Town’s webpage located at:

https://hptx.org/330/Open-Government

B. Auditing Standards to be Followed

The audit shall be performed, as applicable, in accordance with generally accepted auditing

standards as set for by the American Institute of Certified Public accountants (AICPA), U.S.

GAO Government Auditing Standards, latest revision, the provisions of the federal Single Audit

Act of 1984 (as amended) and U.S. OMB Circular A-133, Audits of States, Local Governments,

and Non-Profit Organizations. If a single audit is required, the work will be conducted in

accordance with generally accepted governmental auditing standards to meet all federal grant

audit requirements.

C. Reports to be issued

Following the completion of the audit of the fiscal year's financial statements, the Auditor shall

issue a report on the fair presentation of the financial statements in conformity with generally

accepted accounting principles as well as a report on internal controls over financial reporting

and on compliance and other matters based on an audit of financial statements performed in

accordance with Government Auditing Standards.

The Auditor shall communicate in a letter to management any reportable conditions found

during the audit. A reportable condition shall be defined as a significant deficiency in the design

or operation of the internal control structure, which could adversely affect the organization’s

ability to record, process, summarize, and report financial data consistent with the assertions of

management in the financial statements.

Irregularities and illegal acts. Auditors shall be required to make an immediate written report

of all irregularities and illegal acts of which they become aware to the following parties:

Mayor of the Town of Highland Park

4700 Drexel Drive

Highland Park, Texas 75205

(214) 559-9318

Committee Chairperson

Finance and Audit Advisory Committee

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Commodity Codes

• NAICS 541211Offices of Certified Public Accountants
• NAICS 541219Other Accounting Services
• NAICS 541611Administrative Management and General Management Consulting Services

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