Project Information

Bid Title

Design for Reconstruction of TH 16 Through Houston and Replacement of Bridge 95111

Issuing Agency

State Government of Minnesota

Location

Minnesota

Published Date

Dec 29, 2025

Closing Date

Feb 5, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Design for Reconstruction of TH 16 Through Houston and Replacement of Bridge 95111

Brief Description: The State is in need of a professional, technical assistance for project scoping, preliminary design, and detail design for the reconstruction of Minnesota Trunk Highway (TH) 16 through the city of Houston and the replacement of Bridge #95111. The project begins on TH 16, approximately 0.16 miles west of the Houston city limits, just east of Poppe Road (Reference Point 268+00.832). It continues through the city of Houston and ends at Bridge #95111, located 0.12 miles east of the intersection of TH 16 and TH 76 (Reference Point 270+00.622). The existing pavement on TH 16 is in poor condition. According to the transportation project charter, the scope includes resurfacing approximately 0.5 miles of pavement both east and west of the city.

Date posted: 12/29/2025
Due date: 02/05/2026

• RFP Part A
• RPF Part B
• Scope of Work
• TGB/VET Special Provisions

Attachment Preview

State of Minnesota

REQUEST FOR PROPOSAL (RFP)

PART A: INSTRUCTIONS AND CONTENT

Design for Reconstruction of TH 16 Through Houston and Replacement of Bridge 95111

MnDOT Contract Number: 1061542

Date Posted: December 29, 2025

1. Responses must be received not later than 2:00 PM, Central Time, February 5, 2026. Late responses will not be

considered.

2. This document is available in alternative formats for persons with disabilities by calling Ashley Duran at

651-366-4627 or for persons who are hearing, or speech impaired by calling the Minnesota Relay Service at

1-800-627-3529. For other information on disability rights and protections, contact MnDOT’s Americans with

Disabilities Act (ADA) Coordinator.

3. As of July 1, 2025, certain terms are unenforceable in state contracts. See Session Laws, 2025 Regular Session,

Chapter 39, Article 2, Sec. 45.

Minnesota’s Commitment to Diversity and Inclusion

The State of Minnesota is committed to diversity and inclusion in its public procurement process. The goal is to

ensure that those providing goods and services to the State are representative of our Minnesota communities

and include businesses owned by minorities, women, veterans, and those with substantial physical disabilities.

Creating broader opportunities for historically under-represented groups provides for additional options and

greater competition in the marketplace, creates stronger relationships and engagement within the State’s

communities, and fosters economic development and equality.

To further this commitment, the Department of Administration operates a program for Minnesota-based small

businesses owned by minorities, women, veterans, and those with substantial physical disabilities. For additional

information on this program, or to determine eligibility, please call 651-296-2600 or go to

www.mmd.admin.state.mn.us/mn02001.html.

SPECIAL NOTICE: This is a request for proposal. It does not obligate MnDOT to award a contract or complete the

proposed program, and MnDOT reserves the right to cancel this RFP if it is considered in its best interest.

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TABLE OF CONTENTS

Request For Proposal Content

SECTION 1 - INSTRUCTIONS TO RESPONDERS ........................................................................................................3

SECTION 2 - SUMMARY OF PROJECT SCOPE ..........................................................................................................4

SECTION 3 – PROPOSAL INSTRUCTIONS AND ADDITIONAL INFORMATION.............................................................5

SECTION 4 – PROPOSAL CONTENT & SUBMISSION ................................................................................................6

SECTION 5 – EVALUATION PROCEDURE AND CRITERIA ........................................................................................ 10

SECTION 6 – TERMS & GENERAL REQUIREMENTS ................................................................................................ 11

Request For Proposal Required Forms and Declarations (see PART B, posted seperately)

1. Attachment 1: Responder Declarations

2. Attachment 2: Exceptions to MnDOT's Terms and Conditions

3. Attachment 3: Responder Forms

a. Workforce and Equal Pay Declaration Form

b. Conflicts of Interest Checklist and Disclosure Form

c. Resident Vendor Form

d. Targeted Group, Economically Disadvantaged and Veteran-owned Small Businesses Preference Form

THE BALANCE OF THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK

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2

SECTION 1 – INSTRUCTIONS TO RESPONDERS

Steps for

Completing Your

Response

Follow the steps below to complete your response to this RFP:

Step 1: Read the solicitation documents and ask questions, if any

Step 2: Write your Proposal and complete the required Forms in Part B of this RFP

Step 3: Submit your Proposal

Incomplete

Submittals

A Proposal must be submitted along with any required additional documents. Incomplete

Proposals that materially deviate from the required format and content may be rejected.

How to Ask

Questions

How to Write

your Response

Where to Send

Your Response

STEP 1 – READ THE SOLICITATION DOCUMENT & ASK QUESTIONS, IF ANY

The Instructions for Questions and Answers section is in this link to Section 3.

The contact person for questions is:

Prentiss Sayeweh, Contract Administrator

Minnesota Department of Transportation District 6

prentiss.sayeweh@state.mn.us

The MnDOT Contract Number and RFP title must be included in the subject line of the email

Questions must be emailed to the contact by 2:00 p.m. Central Time on January 15, 2026.

Other personnel are not authorized to answer questions regarding this RFP.

STEP 2 – WRITE YOUR RESPONSE

The Proposal Content section is in this link to Section 4. Prepare a written response and supply

all requested content. Proposals must address the requested information and documents

detailed in Section 4 or be disqualified as non-responsive.

All Proposals submitted in response to this RFP will be public information under the Minnesota

Data Practices Act, Minnesota Statutes Chapter 13 once the evaluation process is complete.

Make sure to review and sign your Proposal and include all necessary Part B Attachments.

STEP 3 –SUBMIT YOUR RESPONSE

Proposals must be electronically submitted to:

Ashley Duran, Professional/Technical Contracts Supervisor

ashley.duran@state.mn.us

Include the MnDOT Contract No. 1061542 and Design for Reconstruction of TH 16 Through

Houston and Replacement of Bridge 95111 in the subject line of the email. You must copy:

ProfessionalTechnicalContractForms.dot@state.mn.us on the email.

Proposals must be received not later than 2:00 PM, Central Time, on February 5, 2026.

Late responses will not be considered.

You will receive a confirmation email from MnDOT after submission. If you do not, please

email the Contract Administrator above to ensure your response was received.

By signing and submitting a Proposal, you are making a binding legal offer for the period of

time listed here. This Condition of Offer is discussed in more detail in the Terms & General

Requirements section, in this link to Section 6 (13).

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3

SECTION 2 –SUMMARY OF PROJECT SCOPE

1. Project Overview and Goals

The State is in need of a professional, technical assistance for project scoping, preliminary design, and detail design

for the reconstruction of Minnesota Trunk Highway (TH) 16 through the city of Houston and the replacement of

Bridge #95111. The project begins on TH 16, approximately 0.16 miles west of the Houston city limits, just east of

Poppe Road (Reference Point 268+00.832). It continues through the city of Houston and ends at Bridge #95111,

located 0.12 miles east of the intersection of TH 16 and TH 76 (Reference Point 270+00.622). The existing pavement

on TH 16 is in poor condition. According to the transportation project charter, the scope includes resurfacing

approximately 0.5 miles of pavement both east and west of the city.

Within the city limits of Houston, TH 16 is designated for full urban reconstruction. This work will be guided by a

complete streets safe systems approach, ensuring that all users are considered in the design and function of the

roadway. The eastern terminus of the Root River Trail is located just north of this highway segment, and the D6

Bicycle Plan prioritizes a future trail connection between the Root River Trail and La Crescent. As such, bicycle

facilities on TH 16 will be evaluated as part of the project.

Drainage issues within the city are known and will be addressed during construction. Additionally, the city of

Houston will coordinate replacement of municipal sewer and water utilities as part of the project. Early and ongoing

engagement with the city and other stakeholder groups will be essential during both the project scoping and final

design phases.

At the eastern end of the project, Bridge #95111—a double aluminum arched culvert with concrete headwalls—will

be replaced.

Scope of Work and Deliverables:

The project includes, but is not limited to, project scoping following the State’s scoping process (MnDOT Scoping

Process), conceptual geometric design development, project management, public and stakeholder engagement and

coordination, base mapping/data gathering, traffic engineering for scoping, traffic counts, environmental studies,

environmental documentation, construction limits, design memorandum, intersection control evaluation,

preliminary and final level 1 geometric layout, preliminary and detail drainage design, traffic management plan,

highway design, bridge design, traffic engineering, Americans with Disabilities Act (ADA) design, lighting design,

signing design, pavement marking design, utility coordination, special provisions, construction plans, and

construction support.

See Exhibit C for the full scope of work, posted separately from this RFP. Also, the additional documents at the links

below are provided for your references:

1. Active Transportation Report: https://edocs-public.dot.state.mn.us/edocs_public/DMResultSet/download?docId=38978140

2. ADA Scoping Field Walk Notes: https://edocs-

public.dot.state.mn.us/edocs_public/DMResultSet/download?docId=39020796

3. MnDOT Scoping Process: https://edocs-public.dot.state.mn.us/edocs_public/DMResultSet/download?docId=38843480

4. Scoping Report Sample 1: https://edocs-public.dot.state.mn.us/edocs_public/DMResultSet/download?docId=22565768

5. Scoping Report Sample 2: https://edocs-public.dot.state.mn.us/edocs_public/DMResultSet/download?docId=36379756

6. Sample 2 Appendix: https://edocs-public.dot.state.mn.us/edocs_public/DMResultSet/download?docId=36379760

7. Scoping Schedule: https://edocs-public.dot.state.mn.us/edocs_public/DMResultSet/download?docId=38978269

8. Design Schedule: https://edocs-public.dot.state.mn.us/edocs_public/DMResultSet/download?docId=39008747

2. Additional Tasks or Activities.

Responders are encouraged to propose additional tasks or activities if they will substantially improve the results of

this Project. These items must be separated from the required items on the cost proposal required under this RFP.

THE BALANCE OF THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK

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4

SECTION 3 – PROPOSAL INSTRUCTIONS AND ADDITIONAL INFORMATION

1. Anticipated Contract Term

The term of this contract is anticipated to be from 04/30/2026 to 04/15/2031, without the option to extend for an

additional time.

2. Instructions for Questions and Answers

All questions must be submitted by email only no later than 2:00 p.m. Central Time on the date listed in Section 1, to

the Contract Administrator named in Section 1. MnDOT is not obligated to answer questions submitted after this due

date and time.

2.1 Personnel

Only personnel listed above are authorized to discuss this RFP with Responders. Contact regarding this RFP with

any personnel not listed above could result in Responder’s disqualification. This provision is not intended to

prevent Responders from seeking guidance from state procurement assistance programs regarding general

procurement questions.

2.2 Question and Answer Posting

All questions and answers will be posted on MnDOT’s Consultant Services Web Page at www.dot.state.mn.us/consult

under the “P/T Notices” section. All Responders will be responsible for checking the web page for any questions and

their answers. Note that questions will be posted verbatim, as submitted. MnDOT anticipates posting answers to

questions no later than 2:00 p.m. Central Time on 01/23/2026.

2.3 RFP Errors and Addenda

If a Responder discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in the

RFP, please immediately email the Contract Administrator listed above in Section 1, notifying them of the issue and

requesting modification or clarification of the document. If changes are made to the RFP after initial publication,

MnDOT will issue an addendum with notification and post it in the same manner as the original RFP. Any addenda

issued will become part of the RFP. All Responders will be responsible for checking the Consultant Services web

page for any Addenda that may be posted in connection with this RFP.

3. Page Limits

Responder’s Proposal must adhere to the formatting and page limitations identified in the following table. If any of

Responder’s documents exceed the page limits identified, the excess pages will not be reviewed, regardless of content.

Document

Max. Page Numbers

Requirements for all documents N/A

Proposal

Proposal

Appendix for Resumes

12 pages

2 additional pages

NONE

Requirements

1. Responders MUST use Calibri font in their response

2. No smaller than 11-point font

3. No smaller than single line, 0-point spacing

4. The font may not have “condensed,” “narrow,” or “compressed”

in the font name

4. Single-sided, 8.5”x11” pages

5. Unless otherwise noted, all Proposal Content required in

Section 4 below must be within this page limit

6. Page limit does not include cover letter or PART B forms

1. Single-sided, 11”x17” pages

2. These pages are designated for schedules and/or maps only. If

used for any content other than schedules/maps, the pages

will not be reviewed

1. Responder must NOT submit resumes. Responders MUST

explain project-specific experience under “Responder

Qualifications and Experience” in Section 4 below.

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Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 237990Other Heavy and Civil Engineering Construction
• NAICS 541330Engineering Services

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