Project Information

Bid Title

Fiscal Administrator for Rental Assistance Program

Issuing Agency

State Government of North Carolina

Location

North Carolina

Published Date

May 26, 2026

Closing Date

Jun 15, 2026

Government Level

State & Local

Status

Closed

Ref. #

274-HCD-FY26-16

Original Source

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Project Description

Solicitation Number:	274-HCD-FY26-16
Project Title:	Fiscal Administrator for Rental Assistance Program
Description:	The selected firm (Fiscal Administrator) will administer the monthly financial subsidy for participants. It is anticipated that the program(s) will begin with approximately 10-20 active participants and may grow over time to as many as 300 participants, depending on future availability of resources. The selected Fiscal Administrator should demonstrate the operational capacity to scale program administration rapidly if additional funding becomes available. It is anticipated that rental assistance will be provided to each participant for up to 12 months.
Opening Date:	6/15/2026 5:00 PM
Posted Date:	5/26/2026
Status:	Open
Department:	CITY OF RALEIGH

Solicitation Number * 274-HCD-FY26-16	Department CITY OF RALEIGH	Status Reason Open
Opening Date 2026-06-15T17:00:00.0000000	Posted Date * 2026-05-26T12:38:11.0000000Z	Primary Commodity Code Business administration services
Mandatory Conference/Site Visit — —	Special Instructions Bid Agent: Nicole.Meyer@raleighnc.gov	Solicitation Type * Select RFP IFB RFI
Owner Lanee Edwards
Description The selected firm (Fiscal Administrator) will administer the monthly financial subsidy for participants. It is anticipated that the program(s) will begin with approximately 10-20 active participants and may grow over time to as many as 300 participants, depending on future availability of resources. The selected Fiscal Administrator should demonstrate the operational capacity to scale program administration rapidly if additional funding becomes available. It is anticipated that rental assistance will be provided to each participant for up to 12 months.

Attachment Preview

Request for Proposals # 274-HCD-FY26-16

Title: Fiscal Administrator for Rental Assistance Program

Issue Date: May 25, 2026

Due Date: June 15, 2026, no later than 5:00PM EST

*LATE PROPOSALS WILL NOT BE ACCEPTED*

Issuing Department: Housing and Community Development

Direct all inquiries concerning this RFP to:

Nicole Meyer

Community Development Grant Administrator

Email: Nicole.Meyer@raleighnc.gov

(v.09/15/25)

Table of Contents

1 INTRODUCTION................................................................................................................................................... 2

1.1

1.2

1.3

1.4

1.5

1.6

1.7

1.8

1.9

1.10

1.11

1.12

1.13

PURPOSE............................................................................................................................................................... 2

BACKGROUND ....................................................................................................................................................... 2

REQUEST FOR PROPOSAL (RFP) TIMELINE......................................................................................................... 3

PRE-PROPOSAL CONFERENCE............................................................................................................................. 4

PROPOSAL QUESTIONS ........................................................................................................................................ 4

PROPOSAL SUBMISSION REQUIREMENTS AND CONTACT INFORMATION............................................................. 4

BUSINESS ENGAGEMENT & OPPORTUNITIES ....................................................................................................... 5

RIGHTS TO SUBMITTED MATERIAL........................................................................................................................ 5

COMMUNICATIONS ................................................................................................................................................ 6

LOBBYING .............................................................................................................................................................. 6

CONFLICTS OF INTEREST ...................................................................................................................................... 6

PROPOSER EXPENSES.......................................................................................................................................... 7

PROPOSER ACCEPTANCE ..................................................................................................................................... 7

2 PROPOSALS ........................................................................................................................................................ 7

2.1 REQUEST FOR PROPOSALS REQUIRED DOCUMENT FORMAT ............................................................................. 8

2.2 RFP DOCUMENTS................................................................................................................................................. 9

3 PROPOSAL EVALUATION................................................................................................................................. 9

3.1 PROPOSAL EVALUATION CRITERIA (STAGE 1) ..................................................................................................... 9

3.2 INTERVIEW/DEMONSTRATION (STAGE 2) ........................................................................................................... 10

3.3 FINAL SELECTION................................................................................................................................................ 11

3.4 NOTICE TO PROPOSERS REGARDING RFP TERMS AND CONDITIONS .............................................................. 11

3.5 CONTRACT TERM ................................................................................................................................................ 11

3.6 FEDERAL FUNDING REQUIREMENTS................................................................................................................... 11

4 SCOPE OF SERVICES .......................................................................................................................................11

APPENDIX I: PROPOSAL COST FORM ...................................................................................................................14

APPENDIX II: PROPOSER QUESTIONNAIRE.........................................................................................................15

APPENDIX III: REFERENCE QUESTIONNAIRE INSTRUCTIONS ........................................................................16

APPENDIX III: REFERENCE QUESTIONNAIRE FORM..........................................................................................17

APPENDIX IV: SAMPLE CONTRACT .......................................................................................................................19

APPENDIX V: FEDERAL CONTRACT PROVISIONS..............................................................................................28

APPENDIX VI: EXCEPTIONS TO THE RFP .............................................................................................................35

1 INTRODUCTION

1.1 Purpose

The City of Raleigh (COR) is solicitating proposals from one or more firm(s) with which

to contract for fiscal administration of tenant-based rental assistance (TBRA)

program(s).

A detailed scope of services is provided in Section 4 of this document.

All information related to this solicitation, including any addenda, will be posted to the

North Carolina electronic Vendor Portal (eVP) at https://evp.nc.gov/.

All questions related to this solicitation must be submitted in writing (via email) to the

following individual – questions submitted via telephone will not be answered:

Contact Name

Nicole Meyer

Email Address

Nicole.Meyer@raleighnc.gov

1.2 Background

The City of Raleigh, the Capital City of North Carolina, remains one of the fastest growing

areas in the country. A great economy, top educational institutions, and exceptional health

care facilities are some of the characteristics that attract people to the triangle area. The

mild climate, diverse work force and proximity to Research Triangle Park combine to make

Raleigh a great place to live.

Raleigh is a 21st Century City of Innovation focusing on environmental, cultural, and

economic sustainability. The City conserves and protects our environmental resources

through best practice and cutting-edge conservation and stewardship, land use,

infrastructure and building technologies. The City welcomes growth and diversity through

policies and programs that will protect and enhance Raleigh’s existing neighborhoods,

natural amenities, history, and cultural and human resources for future generations. The

City leads to improve quality of life for neighborhoods and standard of living for all citizens.

The City works with universities, colleges, citizens, and local partners to promote new

technology, create new job opportunities, and encourage local businesses and

entrepreneurs. The City enlists and prepares 21st Century staff with the skill sets to carry

out the duties of the City through transparent civic engagement and by providing the very

best customer service to our citizens.

Like many communities across the United States, Raleigh is experiencing a significant

housing affordability crisis driven by rising rents, limited housing supply, and increasing

cost burdens for low- and moderate-income households. As housing costs have

outpaced wages, more households are at risk of housing instability, displacement, and

homelessness. These local challenges reflect broader national trends, where the

shortage of affordable housing has become a primary driver of increased homelessness.

2

In Wake County, the impacts of the housing crisis are visible in the growing number of

residents experiencing homelessness. Tenant-Based Rental Assistance (TBRA) is a

nationally recognized, evidence-based intervention that helps households obtain and

maintain stable housing by providing short- to medium-term rental assistance paired

with supportive services. TBRA has been shown to be effective both in preventing

homelessness for households at imminent risk of losing housing and in rapidly

rehousing individuals and families experiencing homelessness. By reducing immediate

housing cost barriers, TBRA can improve housing stability and create pathways to long-

term self-sufficiency.

The City of Raleigh, in partnership with Wake County and other community partners, is

addressing homelessness using TBRA and complementary interventions. Through its

Care Navigation team, a component of Raleigh CARES, the City has launched a pilot

TBRA program and has already seen strong outcomes in helping households quickly

secure permanent housing and avoid returns to homelessness.

To expand these efforts, the City is making additional funding available to support TBRA

programming, including federal funds from the HOME Investment Partnerships Program.

The City anticipates initially allocating approximately $300,000 in HOME funds for this

effort and seeks a qualified fiscal administrator to implement and manage the program in

compliance with applicable federal requirements. The selected administrator should also

demonstrate the operational capacity to scale program administration rapidly if

additional funding becomes available.

This RFP seeks to identify a fiscal administrator that will administer TBRA program(s)

associated with these initiatives.

1.3 Request for Proposal (RFP) Timeline

Provided below is a list of the anticipated schedule of events related to this solicitation.

The City of Raleigh reserves the right to modify and/or adjust the following schedule to

meet the needs of the service. All times shown are Eastern Time (EST):

RFP Process

RFP Date

Date and Time

May 25, 2026

Pre-Proposal Meeting/Site-Visit

(if required)

N/A

Deadline for Written Questions

June 1, 2026

City Response to Questions

(anticipated)

June 8, 2026

Proposal Due Date and Time

June 15, 2026, at 5:00 PM Eastern Time

3

Evaluation Meeting

(anticipated)

Interviews

(if required)

Selection Announced

(tentative)

June 29, 2026

July 6, 2026

July 10, 2026

1.4 Pre-Proposal Conference

If the City of Raleigh elects to conduct a Pre-Proposal Conference or Site Visit, attendance

by prospective proposers is strongly encouraged but is not mandatory. Prospective

Proposers are encouraged to submit written questions in advance. Date, time, and

location of pre-proposal conference is shown above in the RFP Timeline (Section 1.3).

1.5 Proposal Questions

Requests for clarification and questions to this RFP must be received by the City not

later than the date shown above in the RFP Timeline (Section 1.3) for the submittal of

written inquires. The firm’s failure to request clarification and submit questions by the

date in the RFP Timeline above shall be considered to constitute the firm’s acceptance

of all City’s terms and conditions and requirements.

The City shall issue addenda reflecting questions and answers to this RFP, if any, and

shall be posted to North Carolina electronic Vendor Portal (eVP). No information,

instruction or advice provided orally or informally by any City personnel, whether made

in response to a question or otherwise in connection with this RFP, shall be considered

authoritative or binding. Proposers can only rely on written material contained in an

Addendum to this RFP.

It is important that all Proposers submitting to this RFP periodically check eVP for

any Addenda. It is the Proposers responsibility to ensure that all addenda have

been reviewed and, if required signed and returned.

All questions related to this solicitation must be submitted in writing (via email) to the

following individual – questions submitted via telephone will not be answered:

Contact Name

Nicole Meyer

Email Address

Nicole.Meyer@raleighnc.gov

1.6 Proposal Submission Requirements and Contact Information

Proposals must follow the format as defined in Section 2 (PROPOSALS), and be

addressed and submitted as follows.

The preferred method for submissions is electronic. The electronic proposal must

be addressed and submitted as shown below.

Email to: Nicole.Meyer@raleighnc.gov

4

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services

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