Project Information

Bid Title

Hogadon Ski Lodge Structural and Plumbing Repairs

Issuing Agency

City of Casper

Location

Wyoming

Published Date

Mar 17, 2026

Closing Date

May 1, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Description	Opening Date/Time	Closing Date/Time
Hogadon Ski Lodge Structural and Plumbing Repairs Mandatory Prebid 4/21/26 @10am ~Steven Stolte	March 17, 2026 8:00 AM	May 01, 2026 3:00 PM

Attachment Preview

REQUEST FOR PROPOSALS

FOR

HOGADON SKI LODGE

STRUCTUAL AND PLUMBING REPAIRS

FOR THE CITY OF CASPER

FOR CITY OF CASPER PARKS, RECREATION & FACILITIES DEPARTMENT

March, 2026

Fee proposals are being requested from qualified architectural/engineering consultants to furnish design

and construction administrative services for the Hogadon Ski Lodge Structural and Plumbing Repairs,

Project No. 26-012. A MANDATORY PRE-PROPOSAL will be held April 21, 2026 at 10AM MST

On Site (2500 Hogadon Rd, Casper, WY 82601).

Such proposals will be received by the City of Casper Public Services Department, City

Engineering Division, 200 North David, Casper, Wyoming, until 3:00 p.m., Local time, May 1,

2026.

PROJECT DESCRIPTION

The Hogadon Ski Lodge, located at 2500 Hogadon Rd, Casper, WY 82601, is looking to install

structural and plumbing repairs primarily in the kitchen and back-of-house that have arose as a result of

settlement.

Exhibits

Please see Exhibit A for view of project area.

I. SCOPE OF SERVICES

The Consultant shall perform the following services in connection with and respecting the

Project. Consultant shall understand the purpose of this contract will be to prepare design

documents so that the project can be publicly bid in accordance with State Statutes for items

receiving work on the existing structure for the Hogadon Ski Lodge.

The Consultant will be responsible for the retention and payment of all subconsultants in order to

complete the objective of this project. These subconsultants may include but not be limited to

geotechnical engineers, civil engineers, mechanical engineers, electrical engineers, structural

engineers, and other specialists.

A. Demolition, Development, Schematic Design and Design Development Phases

1. The Consultant shall prepare a demolition plan for the current slab in the

Hogadon Lodge back-of-house kitchen and bar area. This plan shall include a

staging plan and coordination with existing utility providers for service shutoffs,

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relocations and/or terminations. The Consultant shall coordinate with the Owner

to determine which materials at the existing site shall be salvaged by the Owner.

Consultant shall oversee demolition work. The Consultant shall consider facility

schedule.

2. The Consultant shall prepare a conceptual plan layout for the slab and wall to be

reviewed and approved by the Owner prior to commencing with subsequent

design.

3. The Consultant shall complete a building and site survey of the existing site

proposed for construction. The site survey shall consist of all necessary site

building interior and exterior with necessary topographic survey. This shall

include all building and site slab critical elevations and critical plumbing

elevations and other building and site topographic features. The Consultant shall

be responsible for hiring and paying for these services.

4. The Consultant shall provide a recommendation for any needed Geotechnical

investigation for the existing site, containing information necessary to renovate

and construct the proposed remedies and repairs.

5. The Consultant shall prepare a preliminary plan. The preliminary plan shall move

beyond the conceptual design developed and shall contain information such as

preliminary plans, elevations, sections, exact underground utility locations, and all

necessary preliminary details.

6. The Consultant shall meet regularly with the Owner during preliminary design to

discuss project status and for Owner review and approval of design concepts on

the construction drawings and specifications.

B. Final Design Phase

1. The Consultant shall develop and provide detailed construction drawings covering

building and site surveys; removal and plan layout; grading plan; utilities plan;

floor plan and section details, structural details and other details covering finish

schedules, building elevations; foundations and floor framing plans; schematic

drawings and detail sheets associated with plumbing and other necessary

electrical, mechanical, air conditioning, gas, water, sewer, power, surface water

storm drainage, and other drawings, all to provide complete construction

documents.

2. The Consultant shall conduct final building, site, and field surveys to necessary

information for preparation of detailed construction documents for the facility.

3. The Consultant shall prepare a set of contract documents in order to publicly

advertise and let bids for construction of the Project. Contract documents shall

consist of bidding specifications, technical specifications and construction

drawings.

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4. The Consultant shall provide the City preliminary construction drawings and

project manuals in PDF format for review by the Owner.

5. The Consultant shall coordinate all AutoCAD requirements to ensure 100%

compatibility with the City’s CAD system. Final bid documents and drawings

shall be provided to the City in AutoCAD and PDF format.

6. The Consultant shall prepare a project cost estimate when construction documents

are approximately fifty (50%) complete, and two (2) weeks prior to public

advertisement.

7. The Consultant shall meet with representatives of the City when construction

drawings and technical specifications are approximately fifty percent (50%)

complete and two weeks prior to public advertisement to review and approve of

design concepts.

C. Computer Aided Drafting Format

1. The Consultant shall prepare final drawings on a computer aided drafting format.

Digital format shall be in AutoCAD and PDF and be compatible with existing

City system.

D. Project Manual

1. The Consultant shall prepare Technical Specifications covering the required work

for the Hogadon Ski Lodge Structural and Plumbing Repairs, Project No. 26-0xx

2. The Consultant shall prepare Construction Drawings and Specifications in

accordance with all local codes and the Current City of Casper Standard

Specifications. The consultant shall verify their design is in compliance with

local codes by the Casper Building Department.

3. General Conditions and Supplemental Conditions of the Specifications shall be

based on current City of Casper approved documents.

4. The Consultant shall prepare a Project Manual to include the following:

a. Technical Specifications.

b. Bid Schedule to accompany City’s Bid Form.

c. Edited by the Consultant "front end" documents of the Project Manual

supplied by the City Engineering Office. Documents supplied will consist

of Advertisement for Bids, Instruction to Bidders, Performance and

Payment Bonds, Bid Bond and Form, Agreement between Owner and

Contractor, General Conditions, and Supplementary Conditions.

Consultant shall review these documents, insert modifications where

necessary, and return them for final typing.

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5. The Consultant shall affix their professional architect’s/engineer's stamp, date,

and signature to the front cover of the project manual and drawings and in

accordance with Wyoming State Registration Statutes.

E. Subconsultants

1. The Consultant shall be responsible to procure any necessary subconsultant to

complete the work.

2. The City and Consultant shall mutually approve, in writing, the use of any

subconsultants that the Consultant desires to use.

3. The Consultant shall be responsible for the administration, management,

procurement, and payment of services provided by subconsultant(s).

F. Advertising and Bidding Phase

1. The City will advertise the project on QuestCDN, and bid online through Quest

vBID.

2. The Consultant shall arrange for and conduct a prebid conference ten (10) days

prior to the bid opening. The Consultant shall take minutes of the meeting and

distribute them to all parties listed on the plan-holders sheet.

3. The Consultant shall prepare and distribute addenda, if necessary.

4. The Consultant shall respond to bidding questions of prospective bidders as

necessary

in accordance to the bidding requirements.

5. The Consultant shall provide a written opinion to the City showing their

recommendations for awarding the bid.

G. Construction Phase

1. The Consultant shall conduct a pre-construction meeting with the Contractor at

the jobsite to review each work item, construction quality control, and phasing of

the work, and coordination and scheduling to accommodate facility events and

operations.

2. The Consultant shall review shop drawings and material sample submittals for

conformance with the intent of the design documents.

3. The Consultant shall make visits to the job-site at intervals appropriate to the

various stages of construction to observe the progress and quality of the

Contractor’s work.

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4. The Consultant shall evaluate and determine the acceptability of substitute

materials and equipment proposed by Contractor(s).

5. The Consultant shall provide for, and retain, a subconsultant for material testing

as specified in the Contract Documents.

6. The Consultant shall attend progress meetings.

7. The Consultant shall issue necessary interpretations and clarifications of the

contract documents and assist in the resolution of problems or conflicts due to

unforeseen latent conditions.

8. The Consultant shall review contractor pay requests and advise City accordingly.

9. The Consultant shall prepare a punchlist near project completion and conduct a

final project review of punchlist items addressed by the contractor.

10. The Consultant shall maintain a regularly updated set of "as-built" record

documents. Consultant shall submit record documents to City within thirty (30)

days after Substantial Completion in the form of AutoCAD and PDF format on

one set of compact disks labeled as "Record Drawings – Hogadon Ski Lodge

Structural and Plumbing Repairs, Project No. 26-0xx" All submittals shall be

dated.

II. FEE

In submitting a proposal for this project, the Consultant shall prepare and enclose In A Separate

Sealed Envelope a detailed fee schedule with an upset amount for the services as covered by the

Scope of Services in this RFP.

The engineering fee shall be based on estimated project costs, time and material, including

hourly rates for technical personnel, and reimbursable, with an upset amount. The fee schedule

shall include: obtaining environmental approval or permitting, design; conducting all Design

meetings, project manual, bidding assistance, and Contract Administration and Observations. If

at any time during the term of this contract it appears that the upset amount will be exceeded, the

Consultant shall immediately notify the Casper Public Services Department staff and provide a

complete statement justifying the anticipated change in the contract fee. An amendment

authorizing any increased fee can only be approved by the City Council. The amendment must

be approved before the commencement of any additional work.

The Consultant shall be responsible and responsive to the City in its requests and requirements

within the scope of this proposal, and shall confer with and be guided by the directives of the

City through the office of the City Manager or his designated representative.

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Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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