Project Information

Bid Title

RFP 26-03 City Manager Executive Search Firm

Issuing Agency

City of Atlantic Beach

Location

Florida

Published Date

Mar 30, 2026

Closing Date

Apr 8, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 26-03

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Number:	RFP 26-03
Bid Title:	RFP 26-03 City Manager Executive Search Firm
Category:	Request for Proposals
Status:	Open

Description: The City of Atlantic Beach is seeking proposals from qualified vendors to provide executive search and recruitment services for the City Manager position. Firms shall submit proposals in accordance with the requirements of this RFP and strict accordance with specifications in the Request for Proposals. Publication Date/Time: 3/5/2026 12:00 AM Publication Information: Jacksonville Daily Record Closing Date/Time: 4/8/2026 2:45 PM Submittal Information: Sealed & labeled RFP's must be received by 2:45 PM on 04/08/2026 by the Procurement Office Bid Opening Information: Commission Chambers Pre-bid Meeting: NO Contact Person: Patty Drake, Procurement Manager, pdrake@coab.us. All questions must be submitted in writing via e-mail to Patty Drake. The deadline for all questions will be 1:00 PM Wednesday, April 01, 2026. All questions, answers, or other information directly related to this RFP will be posted to the City's site as an addendum. To schedule a site visit, please contact Bob Blanco, Director of Human Resources at rblanco@coab.us. Download Available: YES Fee: NO Plan & Spec Available: All information related to this project is available from this City site, free of charge. An announcement will also be posted to DemandStar referring you to this City site for complete details. Bidders are not required to be a member of DemandStar in order to do business with the City. The City is NOT responsible for information related to this bid that may be posted to any other sites. The RFP announcement is published in the Jacksonville Daily Record. Business Hours: 8:00 AM - 5:00 PM City Hall Plan Holders List: N/A: The City will have no knowledge of those firms that have a serious interest in this project. Therefore, a plan holders list will not be available. Qualifications: Please see the complete specifications at the end of this announcement under RELATED DOCUMENTS. Respondents must provide proof of experience of completing projects similar to this RFP, and its familiarity with the role of City Manager and municipal operations. Special Requirements: Please see the complete specifications at the end of this announcement under RELATED DOCUMENTS. Respondents must submit all requested information together, as one complete package. There will be no pre-proposal meeting; however, proposers may schedule an on-site visit with the Director of Human Resources, Bob Blanco, the week of March 23rd - March 27th between 8:00 AM to 3:00 PM. Please contact Mr. Blanco at rblanco@coab.us to schedule a meeting. Miscellaneous: Responses must be submitted in TRIPLICATE with one (1) being an original and identified as such, and two (2) copies of the complete original. Responses must be submitted as three (3) complete packets and delivered in one (1) envelope/package. The OUTSIDE of the delivered package must clearly state your company name, RFP number, RFP title, and RFP due date. This information MUST be shown on the outermost cover to clearly identify it as an RFP submittal. Proposals must be submitted unbound. Do not use glue, staples, or binding spines. Binder clips or loose-leaf binders are acceptable. The City is NOT responsible for responses not received by the City by any method of delivery, e.g., USPS, FedEx, UPS, Courier, etc. All information included within this announcement is considered to be part of the bid specifications. Related Documents: RFP 26-03 - Complete Specifications - FINAL Drugfree Workplace New Vendor Information W-9 2024 E-Verify Form and General Clause for all Contracts RFP 26-03 Addendum No. 01 - RFP Checklist

Attachment Preview

City of Atlantic Beach, FL

REQUEST FOR PROPOSAL

RFP 26-03

City Manager Executive Search Firm

RFP OPENING: April 8, 2026

800 Seminole Road

Atlantic Beach, FL 32233

City of Atlantic Beach RFP No. 26-03

The City of Atlantic Beach, Florida invites qualified firms to submit proposals to provide:

Executive Search Services – City Manager Recruitment

The City intends to award a contract to a firm or individual to provide services necessary for the project (the

“Project”) described herein.

The City of Atlantic Beach, Florida (the “City”) will receive proposals in person at the address

listed below:

The City’s contact information for this RFP is:

City of Atlantic Beach

Procurement Office

800 Seminole Road

Atlantic Beach, Florida 32233

Telephone: 954-247-5800

pdrake@coab.us

RFP documents may be obtained by visiting the City’s website at www.coab.us/bids or by contacting the

Procurement Manager at pdrake@coab.us. See Part II, Section H of the RFP for information regarding

submitting a proposal.

The City reserves the right to reject proposals with or without cause and for any reason, to waive any

irregularities or informalities, and to solicit and re-advertise for other proposals. Incomplete or non-

responsive proposals may be rejected by the City as non-responsive or irregular. The City reserves the right

to reject any proposal for any reason, including, but without limitation, if the proposer fails to submit any

required documentation, if the proposer is in arrears or in default upon any debt or contract to the City or

has failed to perform faithfully any previous contract with the City or with other governmental

jurisdictions. All information required by this RFP must be supplied to constitute a proposal.

City of Atlantic Beach, FL RFP No. 26-03

Part I – Statement of Work & Scope

PART I - STATEMENT OF WORK

A. OBJECTIVE

The City of Atlantic Beach is seeking proposals from qualified vendors to provide executive search and

recruitment services for the City Manager position. Firms shall submit proposals in accordance with the

requirements of this RFP and strict accordance with specifications in the Request for Proposals.

The selected firm will work closely with the Atlantic Beach City Commission, a citizen advisory

committee and designated staff to develop and conduct a search and selection process for this key

leadership position. Materials submitted by respondents are subject to public inspection under the

Florida Public Records laws unless exempt.

B. GENERAL INFORMATION

The City of Atlantic Beach is a small coastal community consisting of approximately three square miles

of land area and a population less than 14,000. The City is located between two miles of Atlantic Ocean

beachfront on the east and the expansive marsh and estuarine environment of the San Pablo

Creek/Intracoastal Waterway on the west. With all our natural beauty and nice weather we have many

pedestrians and cyclists enjoying the outdoors. The City is a near fully developed municipality where

the predominant land use is residential consisting of stable and well-established neighborhoods. The

City possesses a unique character and “personality” where a high quality of life, diverse recreational

activities, preservation of community character, and protection of natural resources are day-to-day

priorities to residents and elected officials as well

PROJECT SCOPE

The successful consulting firm will be expected, at minimum, to perform the following:

1. Consultation & Needs Assessment

a. Meet with the City key stakeholders to understand organizational culture, needs, and

expectations.

b. Define qualifications, skills, and experience desired for the position.

2. Recruitment Strategy

a. Develop and implement a recruitment strategy.

b. Prepare and distribute recruitment materials.

c. Advertise the position through appropriate channels, including professional associations

and publications.

3. Candidate Screening

a. Receive and review all applications.

b. Conduct preliminary screening and interviews.

Page | 3

City of Atlantic Beach, FL RFP No. 26-03

Part I – Statement of Work & Scope

c. Coordinate with citizen advisory committee during review process.

d. Present a list of qualified candidates to the City commission designees.

4. Candidate Evaluation & Selection

a. Facilitate background checks, reference checks, social media checks, and verification of

degrees and credentials.

b. Assist with the development of interview questions and evaluation tools.

c. Assist in coordinating both virtual and in-person interviews, including logistics, technical

setup, and candidate preparation.

d. Support the final selection and negotiation process.

5. Additional Services

a. Provide optional services such as stakeholder engagement, community outreach, or

onboarding assistance.

REQUIRED CONTENT OF PROPOSAL

General Requirements

All costs incurred in the preparation and presentation of this proposal shall be wholly absorbed by the

consultant. Proposals shall contain the following:

1. Firm Background

a. Company history, size, location, and qualifications.

b. Resumes of key personnel who will be assigned to the project.

2. Relevant Experience

a. Description of past recruitments for similar positions, particularly in local government.

3. Work Plan & Timeline

a. Detailed plan outlining how the recruitment process will be conducted.

b. Estimated timeline for each phase.

4. Deliverable Expectations:

a. Number of qualified candidates expected

5. Frequency of progress updates

a. Target timeline for shortlisting

6. Cost Proposal

a. Total cost and fee breakdown (e.g., fixed fee, hourly rate, reimbursable expenses).

7. References

a. Minimum of three (3) references from recent clients with similar engagements.

RFP Check List

Please provide a completed RFP Checklist (Attachment 1). Please include the official name, address,

phone number, email address of the vendor, as well as the name of the principal contact person

and the name of the person authorized to execute the contract.

Proposed Cost of the Project

1. Provide a detailed project budget.

2. Budget will include all additional options, priced separately for any services that the City

might request outside the scope of the items in the RFP.

Page | 4

City of Atlantic Beach, FL RFP No. 26-03

Part I – Statement of Work & Scope

3. Any incidental expenses, such as copying, mailing, travel type charges must be clearly

stated in the proposal.

4. Prices quoted shall be firm and not subject to increases during the term of the contract

that the vendor and City may enter into as a result of the proposal.

Please confirm the consultant’s ability to meet the minimum requirements. Please explain any exception

to the consultant’s ability to meet these minimum requirements.

EVALUATION CRITERIA

The City Commission or citizen review committee designees and/or staff review team will evaluate all

proposals received by the submission deadline. The evaluation will be based on a combination of objective

qualifications and subjective judgment, with the goal of selecting the firm that best aligns with the City’s

needs and expectations. The following criteria will be considered in the selection process:

• Experience and qualifications

• Understanding of scope and approach

• Prior success in previous recruitments for the position of City Manager.

• Proposed timeline including schedule and availability

• Cost and overall value

• References

Finalist firms may be invited to participate in an interview with City staff and/or the City Commission. If

selected, firms should be prepared to:

• Provide a brief presentation (10 minutes) including the following:

- Outline of approach to recruitment, timeline, and proposed team members.

- Demonstrate familiarity with the role of City Manager and municipal operations.

- Discuss capacity and availability to begin the engagement on or before the anticipated

start date.

• Respond to a structured Q&A session with City representatives focused on qualifications,

candidate sourcing strategies, and experience with similar recruitments.

The interview may be held in person or virtually, at the City’s discretion. Specific format and instructions

will be provided to selected firms in advance.

GENERAL CONDITIONS

1. All proposals must conform to the requirements of this RFP and must be submitted according to the

outline set forth in Sections in this RFP.

2. The City of Atlantic Beach reserves the right to reject any or all proposals, to waive any defects in the

proposals received, and to select the consultant considered the most advantageous to the City.

3. Proposals received after the deadline and/or received unsigned shall be considered void and will NOT

be considered.

4. All proposals, responses, inquiries, correspondence or other documents relating to this RFP will become

Page | 5

Commodity Codes

• NAICS 541612Human Resources Consulting Services
• NAICS 561312Executive Search Services

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.