Project Information

Bid Title

OUTDOOR VOLLEYBALL COURTS AT BLACKWATER CREEK PARK

Issuing Agency

City of Lynchburg

Location

Virginia

Published Date

Nov 13, 2025

Closing Date

Dec 10, 2025

Government Level

State & Local

Status

Closed

Ref. #

2026-041

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Number:	2026-041
Bid Title:	OUTDOOR VOLLEYBALL COURTS AT BLACKWATER CREEK PARK
Category:	Invitation for Bids
Status:	Open

Description: LIVE BID OPENING You can now submit your IFB or RFP response online. Simply click the button below, fill out the form, and attach your documents. Submit Online Publication Date/Time: 11/13/2025 1:55 PM Closing Date/Time: 12/10/2025 3:00 PM Pre-bid Meeting: 11/21/2025 @ 3:00 P.M. Contact Person: william.ruberry@lynchburgva.gov Related Documents: 2026-041 OUTDOOR VOLLEYBALL COURTS AT BLACKWATER CREEK PARK

Attachment Preview

PROJECT MANUAL

FOR

CITY OF LYNCHBURG

Outdoor Volleyball Courts at Blackwater Creek Park

Invitation for Bid 2026-041

Date Issued: November 13, 2025

Bids Due: December 10, 2025 at 3:00 p.m.

PROCUREMENT DIVISION

3RD FLOOR CITY HALL

900 CHURCH STREET

LYNCHBURG, VA 24504

TELEPHONE (434) 455-3970

Table of Contents

Document

Page #

Bidding Requirements

Advertisement For Bids ................................................................................................................ 2

Bid Form ........................................................................................................................................ 3

Equal Opportunity Report Statement......................................................................................... 5

Statement Of Experience .............................................................................................................. 6

Statement Of Available Resources .............................................................................................. 7

Corporate Status Form................................................................................................................. 8

Questions To Bidders/Offerors .................................................................................................... 9

Construction Agreement ............................................................................................................ 10

Instructions To Bidders .............................................................................................................. 12

Scope of Work ............................................................................................................................. 17

General Conditions ..................................................................................................................... 24

1

ADVERTISEMENT FOR BIDS

Sealed bids for “Outdoor Volleyball Courts at Blackwater Creek Park”, will be received by the City of Lynchburg,

Procurement Division, 3rd Floor City Hall, 900 Church Street, Lynchburg, VA 24504, until 3:00 p.m. Local Time

Prevailing December 10, 2025, and then publicly opened and read aloud in the City Hall First Floor Conference

Room. A link to a publicly available video/audio conference call will be posted on the Current Solicitations page of

the City’s website prior to the bid opening. All bids received by the posted deadline will be opened and read aloud

on the video/audio conference call.

MAILED OR HAND DELIVERED BIDS: FedEx, UPS, and the USPS have access to the building to deliver

mail/packages to the Procurement Office. If vendors choose to hand deliver bids, they can do so at the Citizens First

Information Center in the lobby on the First Floor of City Hall at 900 Church St. Monday – Friday from 8:30 a.m.

to 5:00 p.m. A Procurement Office staff member will be contacted by Citizens First to retrieve the bid and

timestamp it at that time. It is the sole responsibility for the Bidder to ensure their bid is timestamped prior to the

deadline for submission. Please allow additional time to ensure this is done.

ONLINE BID SUBMISSION: To submit a bid online, go to www.lynchburgva.gov/Bids.aspx and click on the

link to open this specific solicitation. Click on the Submit Online button, complete the form, and upload your bid.

Please upload your bid as ONE file. As always, late bids will not be considered.

Project Description: The City is requesting bids from qualified firms to provide new outdoor volleyball

courts at the area formerly known as “Blackwater Creek Athletic Area,” now returned to Blackwater

Creek Park, a part of Blackwater Creek Natural Area.

Bid Documents may also be viewed and printed directly from the City's Procurement website:

www.lynchburgva.gov/Bids.aspx.

An optional pre-bid conference will be held at 3:00 PM on November 21, 2025. The meeting will

be held onsite at 515 Monticello Ave., Lynchburg, VA 24501.

All requests for clarification of or questions regarding this Advertisement for Bids or for additional

information must be made in writing or email to william.ruberry@lynchburgva.gov and received by 3:00

p.m. on December 3, 2025. All posted clarifications or addenda must be signed and accompany any bid

submitted. All addenda will be posted no later than December 5, 2025.

There will be a “Live Bid Opening” link on the City’s website at: www.lynchburgva.gov/Bids.aspx so

that the public can observe the proceedings at 3:00 p.m., December 10, 2025. The bid results will be

posted on the City’s Bids website after award is made.

PM - 2

BID FORM

Will Ruberry, CPPB

Contract Specialist

Procurement Division

City of Lynchburg

Third Floor, City Hall

900 Church Street

Lynchburg, Virginia 24504

Dear Mr. Ruberry,

The undersigned, as bidder, hereby declares that the only persons interested in this bid as principal, or principals, is

or are named herein and that no person other than herein mentioned has any interest in this bid or in the Construction

Agreement to be entered into; that this bid is made without connection with any other person, company, or parties

making a bid; and that it is in all respects fair and in good faith, without collusion or fraud.

The undersigned, having visited and examined the site and having carefully studied all the Contract Documents,

including without limitation, all drawings and specifications pertaining to " Outdoor Volleyball Courts at

Blackwater Creek Park" for the City of Lynchburg, Virginia, hereby proposes to furnish all labor, equipment,

materials, and services and to perform all operations necessary to execute and complete the Work required for

the project, in strict accordance with the Contract Documents, The City of Lynchburg Manual of Specifications

and Standard Details, latest edition, together with Addenda numbered __________ through __________ issued

during bidding period and hereby acknowledged, subject to the terms and conditions of the Construction Agreement

for the sum of

DOLLARS

($

), which shall be referred to hereinafter as the Total Base Bid.

It is understood and agreed that the Owner, in protecting its best interests, reserves the right to reject any or all bids

or waive any defects. Any changes, erasures, modifications, deletions in the bid form, or alternate proposals not

specified in the Advertisement for Bids may make the bid irregular and subject to rejection.

If the Construction Agreement is for a lump sum price, unless clearly and specifically indicated otherwise in the

Contract Documents, all unit prices only apply to changes in the Work. The listed bid items are to contain all

necessary costs required for completion of the Work in accordance with the Contract Documents.

If the Construction Agreement is for unit prices and not for a lump sum price, it is understood that all quantities listed

on the following pages are estimated quantities, and the Owner reserves the right to raise, lower, or eliminate any

quantity or item, and in any case, the unit prices shall be used in determining partial and final payment. It is further

understood that costs to cover all components of the Work as described in the Contract Documents are included in

this bid, even in cases where specific line items are not identified.

We are properly equipped to execute all work of the character and extent required by the Contract Documents, and

we will enter into the Construction Agreement for the execution and completion of the Work in accordance with the

Contract Documents; and we further agree that, if awarded the Construction Agreement, we will commence the Work

on the date stated in the "Notice to Proceed" and will maintain a work force large enough to execute the Work and

all obligations no later than the completion date stated in the Contract Documents.

Attached herewith are completed Statement of Experience and Statement of Resources forms which include the

information requested.

PM - 3

The undersigned further certifies that this bid is not the result of, or affected by, any act of collusion with another

person engaged in the same line of business, or any act punishable under the Virginia Governmental Frauds Act, or

other law. This bid remains valid and may not be withdrawn for a period of 60 days from this date.

CURRENT VIRGINIA CONTRACTOR’S LICENSE/ REGISTRATION NO.:

Respectfully submitted,

CONTRACTOR

DATE

ADDRESS

Email

BY:

(Signature)

(Type/Print)

ITS:

(Title)

PM - 4

Commodity Codes

• NAICS 561730Landscaping Services

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.