Project Information

Bid Title

25-022 Miscellaneous Supplies

Issuing Agency

San Angelo Independent School District

Location

Texas

Published Date

Oct 22, 2025

Closing Date

Dec 3, 2025

Government Level

State & Local

Status

Closed

Ref. #

25-022

Original Source

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Bid Documents

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Project Description

25-022 Miscellaneous Supplies

Bid Opening Date and Time: Wednesday, December 3, 2025, at 3:00 pm
Contract Effective Dates: 2/1/26-1/31/27 with 2 additional 1 year renewal options

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San Angelo Independent School District

Miscellaneous Supplies

Request for Proposal # 25-022-01-27

The San Angelo Independent School District is accepting proposals to purchase goods for our

schools and departments in the areas of housewares, clothing/apparel, small appliances,

electronics, grocery items, refreshments, novelty items, music supplies, and other

miscellaneous supplies that may be used in the education process.

Proposals will be received in the Purchasing Department, 1621 University, San Angelo, TX 76904

until 3:00PM, Wednesday, December 3, 2025. Proposal envelopes shall be plainly marked on the

lower left-hand corner with your company name and the following information:

Sealed RFP #25-022-01-27For: Miscellaneous Supplies

Company Name

Do Not Open Until: 3PM – 12/3/25

This is a type of bid authorized by the Texas Education Agency that allows for shelf

pricing, price lists, etc. to be used when specific items cannot be determined prior to the

bidding process. You DO NOT need a catalog of any type to participate in this bid

request.

The bid packet may be found at http://www.saisd.org/bids OR may be obtained from

the SAISD Purchasing Department, 1621 University, San Angelo, Texas, 325.947.3759.

Any deviation from our General Terms and Conditions for Bidding must be noted on the

Deviation/Compliance Signature form provided.

Proposals will be publicly opened immediately following the specified deadline. Any proposal received

later than the specified time, whether delivered in person or mailed, will be disqualified. FAXED &

EMAILED PROPOSALS WILL NOT BE ACCEPTED.

After evaluation of all proposals is completed, the Purchasing Department will present a

recommendation to the SAISD Board of Trustees at a scheduled meeting. After approval by the

Board of Trustees, the bid tab will be posted on the SAISD website at http://www.saisd.org/bids,

The San Angelo Independent School District reserves the right to reject any or all proposals and to

accept any proposal deemed most advantageous to the District.

Disclosure Statement:

HB 914 requires vendors to submit a conflict of interest questionnaire for gifts given to public officers. HB

914 and this questionnaire may be found on the San Angelo ISD website at www.saisd.org/HB914. Each

vendor desiring to do business with San Angelo ISD is required to familiarize themselves with this law and

comply will all requirements. Failure to follow these requirements may result in being removed from the

approved vendor list for San Angelo ISD.

If additional information should be required, contact the undersigned at 325.947.3759.

Respectfully,

Jason Henry

Director of Purchasing

Purchasing Department

1621 UNIVERSITY

SAN ANGELO, TX 76904

325.947.3759

FAX: 325.947.3837

San Angelo Independent School District

Miscellaneous Supplies

Request for Proposal

25-022-01-27

TABLE OF CONTENTS

• Special Terms and Conditions

2 pages

• SAISD Request for Proposal Form (must return) 1 pages

• BID FORM (must return)

1 pages

• SAISD Standard Forms

25 pages

1. General Conditions for Bidding

2. Standard Terms and Conditions

3. Non-Collusion Statement Form (must return)

4. Felony Conviction Notification Form (must return)

5. Bidders Certification Form (must return)

6. Debarment and Suspension Certification Form (must return)

7. Deviation/Compliance Form (must return)

8. No Bid Notification Form (return if applicable)

9. Certification Packet-6 pages (must return)

10. Forms Checklist

11. W-9 Form (must return page 1)

San Angelo Independent School District

Purchasing Department

Please duplicate the below label and affix to the outside of your sealed

proposal envelope.

San Angelo Independent School District

Purchasing Department

1621 University Ave.

San Angelo, TX 76904

Attn: Jason A. Henry, Director of Purchasing

Bid: 25-022 Miscellaneous Supplies

Bid Deadline: 3PM – 12/3/25

Vendor’s name and return address should be printed on the sealed

proposal envelope.

San Angelo Independent School District

Special Terms and Conditions

Miscellaneous Supplies

25-022-01-27

Miscellaneous supplies and materials shall include but not be limited to

housewares, clothing, food items, small appliances, electronics, and other

miscellaneous items that may be needed in the everyday operations of the

schools. These items do not fall under the general category of curriculum and

instructional materials even if they are used in that capacity from time to time.

All proposals MUST be submitted on the proposal form provided. If not

submitting a proposal, please sign and return Form F, stating, “No Bid”. Failure

to submit a form may result in removal from the vendor list for future

proposals.

Proposal documents MUST be signed by the company’s authorized

representative in the space(s) provided. Failure to manually sign the proposal

documents may result in disqualification of the proposal.

This bid will replace Miscellaneous Supplies Bid #24-024 and any prior

Miscellaneous Supplies Bid.

The contract period for this Proposal shall run from February 1, 2026,

through January 31, 2027. This bid permits a renewal for two

additional one-year terms (2/1/27-1/31/28, 2/1/28-1/31/29) with no

action needed by both the vendor and San Angelo ISD. The District still

reserves the right to rebid at any time.

Proposal Method: Prospective vendors shall submit all forms in this packet.

Pricing will be the current shelf or sale price offered at time of purchase. Each

campus/department will be responsible for obtaining the best value for their

purchases.

The Purchasing Department will utilize this proposal to compile an Approved

Vendor List.

The San Angelo ISD reserves the exclusive option to purchase, through open

market solicitation, bulk quantities of any item or group of items as may be

determined to be in the purchaser’s best interest. The District shall be the sole

judge as to both “bulk quantities” and the “best value to the District”.

The San Angelo ISD does not award bids solely based on low price alone;

reputation of the vendor and vendor’s goods and services, quality of goods and

services, suitability to purpose, availability, and the total long-term costs being

Purchasing Department

1621 University

San Angelo, TX 76904

325.947.3759

Fax: 325.947.3837

San Angelo Independent School District

controlling factors. This being understood, the District reserves the right to

determine such.

The District reserves the right to waive formalities and/or irregularities and to

accept or reject any/each item separately or as a whole.

Submittal of a proposal shall constitute a firm offer, which shall be irrevocable

and open for acceptance for sixty (60) days from the date of bid opening.

However, prior to the posted opening, upon receipt of a signed written/faxed

request, any vendor’s proposal may be removed from consideration.

Payment, unless otherwise stated under Special Discount Terms as may be

provided by the vendor, shall be net thirty (30) days after acceptance of delivery

or receipt of correct invoice, whichever comes later. Credit card purchases may

be made and will result in direct payment through the credit card company. The

following is required when submitting an invoice for payment:

1) Invoices shall reference the purchase order number,

2) Invoices shall be submitted in duplicate.

THIS WILL BE A MULTI-AWARD BID.

The following criteria will be used to award the bid based on the best

value for the District. The % for scoring is listed beside the criteria

requirement.

1. Purchase price 50%

2. Reputation of the vendor 10%

3. Quality of vendor’s goods or services 10%

4. Extent to which the goods or services meet the district’s needs 10%

5. Vendor’s past relationship with district 10%

6. HUB requirements

7. Total long term cost to the district to acquire the goods 10%

8. Vendor’s ultimate parent company or majority owner has its principal place of

business in the State of Texas or employees at least 500 persons in this state

(not applicable to contracts related to telecommunications and information

services, building construction and maintenance, or instructional

materials)

9. Any other relevant factor listed in the request for proposal

• Availability of product and service in our local area

Purchasing Department

1621 University

San Angelo, TX 76904

325.947.3759

Fax: 325.947.3837

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