Project Information

Bid Title

Bid Package - 3-02-2026

Issuing Agency

Oxnard School District

Location

California

Published Date

Mar 3, 2026

Closing Date

Mar 23, 2026

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Package - 3-02-2026

RFP #26-01, District Wide Copiers

Attachment Preview

REQUEST FOR PROPOSAL #26-01

DISTRICT-WIDE COPIERS

PROPOSALS DUE: 4:00 PM on Monday, March 23, 2026

Oxnard School District

Purchasing Department

1051 S A Street

Oxnard, CA 93030

(805)385-1501

NOTICE INVITING PROPOSALS

Notice is hereby given that the Oxnard School District (“District”) invites sealed proposals for RFP # 26-

01 – District-Wide Copiers.

The District is requesting proposals from qualified firms to provide copy, print, and scan equipment,

along with all required supplies, service, and maintenance. The District intends to award a multi-year,

comprehensive service agreement to the proposer deemed most responsive and responsible in

compliance with the RFP requirements.

Proposal Due Date and Time:

Monday, March 23, 2026, no later than 4:00 p.m.

Proposals must be submitted in writing, in a sealed envelope, and clearly labeled:

“RFP No. 26-01 – District-Wide Copiers”

Proposals must be received by the District’s Purchasing Department by the date and time specified

above. Late proposals will not be accepted. Proposals shall be delivered to:

Purchasing Department

Attn: Melissa Reyes

Oxnard School District

1051 S. A Street

Oxnard, CA 93030

Each proposal must conform to and be responsive to all requirements contained in the Request for

Proposals documents.

The RFP documents are available for download on the District’s website at:

https://www.oxnardsd.org/departments/purchasing/bids-and-rfps

The District reserves the right to reject any or all proposals, to waive any immaterial defects,

irregularities, or informalities, and to accept the proposal that is deemed to be in the best interest of

the District. Any award resulting from this RFP is subject to approval by the Board of Trustees.

All questions regarding this RFP shall be submitted in writing to Melissa Reyes, Director of Purchasing,

at mvreyes@oxnardsd.org. The subject line of all correspondence must include “RFP No. 26-01 –

District-Wide Copiers.”

Publication dates: March 2, 2026

March 9, 2026

Page | 2

INFORMATION AND GENERAL CONDITIONS

1. Preparation of Proposal Documents

Proposal Submission Deadline:

Proposals must be received no later than 4:00 p.m. on Monday, March 23, 2026.

Proposals shall be submitted in writing, using the forms provided by the District, and delivered to the

Purchasing Department by the deadline indicated above at the following address:

Purchasing Department

Attn: Melissa Reyes

Oxnard School District

1051 S. A Street

Oxnard, CA 93030

All costs incurred in the preparation and submission of proposals, including any related activities, shall

be borne solely by the Vendor. The District shall not be responsible or liable for any costs incurred

during the selection process.

2. Signature

Each proposal must be executed in the legal name of the Vendor and signed by an individual

authorized to bind the Vendor contractually.

3. Tentative Schedule of Events

The District anticipates the following schedule for this Request for Proposals (RFP). The District

reserves the right, at its sole discretion and at any time prior to contract execution, to modify this

schedule.

• Publication Dates: March 02, 2026 and March 09, 2026

• Deadline for Questions: Thursday, March 12, 2026, by 4:00 p.m.

• Responses to Questions Posted: Tuesday, March 17, 2026, by 4:00 p.m.

• Proposal Submission Deadline: Monday, March 23, 2026, by 4:00 p.m.

• Anticipated Notice of Intent to Award: Monday, March 30, 2026

• Anticipated Board Approval Date: Wednesday, April 15, 2026

4. Evaluation Process

Proposals shall be evaluated based on the information contained in the Vendor’s response and any

additional information available to the District from other sources.

Proposals must fully conform to and be responsive to the requirements of this RFP. Evaluation criteria

are set forth within this document.

Page | 3

If a Vendor is selected, the District reserves the unrestricted right to negotiate any and all final contract

terms and conditions. Nothing contained in this RFP or any proposal shall limit that right.

5. Vendor Pre-Response Questions and Addenda

All questions or requests for clarification must be submitted in writing via email only to:

Melissa Reyes

Director of Purchasing

mvreyes@oxnardsd.org

Questions must be received no later than 4:00 p.m. on Thursday, March 12, 2026. Telephone inquiries

will not be accepted.

Responses to questions will be posted on the District’s Purchasing website. Addenda, interpretations,

clarifications, or corrections to this RFP shall be issued only through written addenda posted on the

District’s Purchasing website. Vendors are solely responsible for reviewing the website and obtaining

all addenda. The District shall not be obligated to answer any questions or clarification requests received

after the above-specified deadline or any questions submitted in a manner other than as instructed

above. Failure to request interpretation or clarification of any portion of the Proposal Documents

pursuant to the foregoing is a waiver of any discrepancy, defect or conflict therein. The District’s

responses to written questions, clarification requests, interpretations, and corrections shall be

incorporated into a proposal addendum. Addenda to the RFP will only be posted on the District’s

Purchasing Department website: https://www.oxnardsd.org/departments/purchasing/bids-and-rfps.

Vendors are solely responsible for accessing the District’s Purchasing Department website to obtain any

addenda to the RFP. The District will not distribute addenda to Vendors.

6. Award of Contract

If awarded, the contract shall be awarded by the District’s Board of Education to the Vendor whose

proposal is determined to be the most advantageous to the District, considering price and all other

evaluation factors, in accordance with Public Contract Code § 20118.2. The District does not guarantee

that a contract will be awarded.

The District reserves the right to reject any or all proposals, waive irregularities, and award all or any

portion of the scope described herein.

If the selected Vendor fails to execute the contract and provide required documentation within ten

(10) calendar days of receipt, the District may award the contract to the next highest-ranked Vendor or

cancel the award.

7. Completion of Proposals

Proposals must be complete, unconditional, and submitted in accordance with this RFP. Proposals

containing omissions, irregularities, conditions, or misleading information may be rejected at the

District’s discretion.

Page | 4

8. Errors in Proposal

Vendors shall be bound by the terms of this RFP regardless of any errors. Vendors identifying errors or

discrepancies must request clarification in accordance with Section 5.

9. PROPOSAL DOCUMENTS

Documents included in this RFP are complementary, such that, scope called for by one shall be binding

as if called for by all.

10. COMPLIANCE WITH LAWS

Compliance requirements are set forth in the anticipated contract.

11. HOLD HARMLESS AND INDEMNIFICATION

See anticipated contract/agreement.

12. Sole Reference

This RFP and any subsequent addenda constitute the sole and controlling authority governing proposal

preparation and submission. All other representations, written or oral, are superseded.

13. Withdrawal of Proposal

Proposals may be withdrawn in writing prior to the submission deadline. Proposals may not be

withdrawn for sixty (60) days following the deadline. Pricing shall remain firm for ninety (90) days.

14. EXCEPTIONS/DEVIATIONS

Any exceptions to or deviations from the requirements set forth in this Request for Proposals must be

declared in the proposal submitted by the Vendor. Such exceptions or deviations must be segregated as a

separate element of the proposal.

15. DETERMINATION OF RESPONSIVENESS

The District will evaluate Vendor’s proposal to determine the responsiveness to this RFP and the Scope of

Work/Evaluation Criteria included.

16. EVIDENCE OF RESPONSIBILITY

Vendor’s proposal will be used to evaluate Vendor’s capability to meet the scope of work/evaluation criteria

as required pursuant to this RFP. Upon the request of the District, a Vendor whose proposal is under

consideration may be required to submit additional information to support previously provided

information. The Vendor may also be requested to provide a tour of Vendor’s facilities. As further evidence

of responsibility, Vendor shall submit with the response to this RFP, contact information from at least

Page | 5

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.