Project Information

Bid Title

IFB 25-02 Annual Maintenance, Recovery, & Response - Construction Materials and Services

Issuing Agency

Lincoln County

Location

New Mexico

Published Date

Nov 6, 2025

Closing Date

Dec 9, 2025

Government Level

State & Local

Status

Closed

Ref. #

Services

Original Source

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Bid Documents

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Project Description

Description:	IFB 25-02 Annual Maintenance, Recovery, & Response - Construction Materials and Services IFB 25-02 Annual Maintenance, Recovery, & Response - Construction Materials and Services
Opening Date/Time:	November 06, 2025 2:00 PM
Closing Date/Time:	December 09, 2025 2:00 PM
Awarded To:	Open

Attachment Preview

LEGAL NOTICE OF INVATATION FOR BID

LINCOLN COUNTY, NEW MEXICO

IFB 25-02

Annual Maintenance, Recovery, & Response -

Construction Materials and Services

Applicable Commodity Codes: 912-19; 912-23; 912-44; 913-27; 913-19; 913-39; 913-

62; 913-71; 913-77; 913-95

LINCOLN COUNTY PURCHASING

300 CENTRAL AVE, CARRIZOZO, NM 88301

Offer Mail/Deliver to:

Nick Morerod, Chief Procurement Officer

Lincoln County Purchasing Department

300 Central Avenue – P.O. Box 711

Carrizozo, New Mexico 88301

Procurement Contact Information: Nick Morerod, CPO

Phone: (575) 648-2385 x 107

Email: purchasing@lincolncountynm.gov

Issue Date: November 6th, 2025

Question Deadline: December 9th, 2025 @ 4:00 PM MST

Bid Opening/Due Date: December 9th, 2025 @ 2:00 PM MST

LINCOLN COUNTY

INVITATION FOR BID

IFB 25-02

Annual Maintenance, Recovery, & Response - Construction

Materials and Services

for Lincoln County

The Board of Lincoln County Commissioners is requesting formal, price-based competitive sealed

bids for various construction materials and services for Lincoln County. Sealed bids will be

accepted until December 9th, 2025, at 2:00 PM MST at the Lincoln County Administration

Building, Finance Department, 300 Central Ave, Carrizozo, New Mexico. Bids that are received

from bidders deemed responsible will be reviewed and a recommendation for award will be made

to the Board of County Commissioners based on the lowest responsive price(s) with any

applicable preferences. Lincoln County reserves the right to accept or reject any bid or any part

thereof; to defer action on the invitation for bids; to reject all bids; to waive technicalities or

informalities and to accept the bids which, in its judgment, are most advantageous to the County.

IMPORTANT:

DEADLINE TO SUBMIT SEALED BIDS: DECEMBER 9TH, 2025 AT 2:00 PM MST

DELIVER TO: LINCOLN COUNTY ADMINISTRATION BUILDING – FINANCE DEPARTMENT

300 CENTRAL AVE, CARRIZOZO, NEW MEXICO 88301

The words SEALED BID along with the IFB NUMBER, TITLE, AND THE BIDDER’S NAME AND

ADDRESS MUST appear clearly on the sealed envelope or package of all bids.

IF THERE IS ANY PROBLEM REGARDING THE FOLLOWING SPECIFICATIONS OR CONDITIONS

THAT WOULD PREVENT YOU FROM SUBMITTING A BID, CONTACT THE PROCUREMENT

MANAGER IMMEDIATELY FOR CLARIFICATION AND/OR CONSIDERATION OF AN ADDENDUM.

NOTE: WHEN SHIPPING OVERNIGHT DELIVERY, IT IS RECOMMENDED THAT SHIPMENT BE MADE NO

LESS THAN 2 DAYS PRIOR TO DEADLINE IF POSSIBLE, TO ENSURE DELIVERY. IT IS ALSO

RECOMMENDED TO VERIFY DELIVERY PRIOR TO DEADLINE.

Procurement Manager

Nick Morerod, Lincoln County Chief Procurement Officer

Phone: 575-648-2385 ext.107

Email: purchasing@lincolncountynm.gov

Federal funding may be used for purchases under this contract. If federal funds are used, the

Contractor is required to comply with federal regulations in addition to local law. Applicable

federal requirements are set forth in this IFB under section VI FEDERAL FUNDING CONTRACT

REQUIREMENTS. If federal funds will not be used, anything in section VI. of this IFB is not a

requirement. It is the responsibility of the Contractor to determine if federal funds will be used

under any contract, and the responsibility of the Participating Agency to provide such

information upon request. Performance of work under federal funds is at the discretion of the

contractor.

Table of Contents

I. DEFINITION OF TERMINOLOGY………………………………………………………………………..4

II. PURPOSE AND SCOPE ................................................................................................................. 7

III. CONDITIONS GOVERNING THE PROCUREMENT....................................................................... 9

IV. SUBMITTAL REQUIREMENTS ..................................................................................................... 20

V. BID OPENING, PROCESSING AND AWARD ........................................................................... 21

VI. FEDERAL FUNDING CONTRACT REQUIREMENTS………………………………………………22

Appendix A – Technical Specifications .............................................................................................. 1

IFB 25-02

Annual Maintenance, Recovery, & Response – Construction Materials and Supplies for Lincoln County

I. DEFINITION OF TERMINOLOGY

This section contains definitions that are used throughout this procurement

document, including appropriate abbreviations.

“Addendum” A written or graphic instrument issued prior to the opening of

Bids which clarify, corrects, supplements, or changes the Bidding Documents

or Contract Documents. Plural: Addenda.

“Alternate Bid” If required by the Bidding Documents, the amount to be

added to the Base Bid if the corresponding change in the project scope,

materials, and/or methods of construction is awarded by the Owner.

“Base Bid” Amount stated in the Bid as the sum for which the Bidder offers

to perform the work, excluding alternate Bids.

“Bid” The offer of the Bidder submitted on the prescribed form setting forth

the prices for the work to be performed in conformance with the Bidding

Documents. This amount does not include gross receipts or local options

taxes.

“Bid Lot” A major item of work for which a separate quotation or proposal is

requested.

"Bidder" One who submits a Bid directly to the Owner, as distinct from a

Subcontractor who submits a Bid to a Contractor.

“Bidding Documents” The Bidding Requirements and Contract Documents.

“Bid Form” A form which includes a specific space in which the Bid price shall

be inserted and which the Bidder shall sign and submit along with all other

necessary submissions. Oral, telephonic, and telegraphic bids are invalid and will not be

considered

“Bidding Requirements” Invitation for Bid, Pre-bid Conference (if mandatory), Terms

and Conditions, Instructions to Bidders, Bid Form, Addenda, Bid Guaranty, and other

related documents to any of these.

"Bid Sample" A sample furnished by a bidder that shows the characteristics of an

items offered in the bid.

"Board of County Commissioners" also "BOCC" The elected board in whom all

powers of the County are vested and who are responsible for the proper and

efficient administration of the County government.

"Close of Business" 5:00 P.M. Mountain Standard Time (MST) or Mountain

Daylight Time (MDT), whichever is in effect on the date specified.

4

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 237990Other Heavy and Civil Engineering Construction

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