Project Information

Bid Title

Request for Electrical Services for Community Wide Special Events

Issuing Agency

City of Dublin

Location

California

Published Date

May 6, 2026

Closing Date

May 26, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Request for Electrical Services for Community Wide Special Events
Category:	Parks and Community Services
Status:	Open

Description: Overview This Request for Proposal is for the rental, delivery, set-up, and tear-down of event-related electrical equipment. Please submit a proposal, using the included fee worksheet, which includes all associated costs that meet and/or exceed the following specifications for electrical equipment rentals for the City of Dublin Special Events. Scope of Work The bidding company will provide rental, delivery, set-up, and teardown of electrical equipment. The bidding company is expected to have multiple units of each size generator to meet the needs of the community events. The following is a schedule of the City of Dublin events and festivals for Fiscal Years 2026-28: General requirements and services for all City of Dublin events and festivals: Event dates and times are subject to change at the sole discretion of the City. Confirm all logistics with City staff one month prior to the event dates. Assist City staff in identifying all event electrical needs. This agreement does not confirm the City’s exact needs, as event details and layout may change. Exact orders and equipment needs will be confirmed 10 days prior to each event. Ensure all equipment meets City and Alameda County Fire Department requirements for placement, fire suppression, etc. Provide on-site event supervisor during event set-up. The supervisor will remain on-site until City staff approves equipment placement and proper functionality. Provide an on-site equipment technician on the event date(s). Publication Date/Time: 5/6/2026 12:00 AM Closing Date/Time: 5/26/2026 4:00 AM Contact Person: Ivan San Pedro | ivan.sanpedro@dublin.ca.gov Related Documents: RFP - Electrical Services 2026-28

Attachment Preview

REQUEST FOR PROPOSALS

FOR ELECTRICAL SERVICES FOR

COMMUNITY WIDE SPECIAL EVENTS

City of Dublin

Proposals must be received by: June 4, 2026

Ivan San Pedro, Recreation Supervisor

100 Civic Plaza

City of Dublin, CA 94568

Request for Proposal

For

Parks and Community Services

Overview

This Request for Proposal is for rental, delivery, set-up, and tear-down of event

related electrical equipment. Please submit a proposal, using the included fee worksheet, which includes

all associated costs that meet and/or exceed the following specifications for electrical equipment

rentals for City of Dublin Special Events.

Scope of Work

Bidding company will provide rental, delivery, set-up, and teardown of electrical

equipment. Bidding company is expected to have multiple units of each generator to meet the needs of

the community events. The following is a schedule of the City of Dublin events and festivals for Fiscal

Years 2026-2028:

• General requirements and services for all City of Dublin events and festivals:

• Event dates and times are subject to change at sole discretion of City.

• Confirm all logistics with City staff one month prior to the event dates.

• Assist City staff in identifying all electrical needs.

• This agreement does not confirm the City’s exact needs as event details and layout may change.

Exact orders and equipment needs will be confirmed 10 days prior to each event.

• Ensure all equipment meets City and Alameda County Fire Department requirements for

placement, fire suppression, etc.

• Provide on-site event supervisor during event set-up. The supervisor will remain on-site until

City staff approve of equipment placement and proper functionality.

• Provide an on-site equipment technician on the event date(s).

SCHEDULE OF EVENTS AND GENERAL DESCRIPTION

Event

St. Patrick’s Day

Celebration

100 Civic Plaza

Date

March 13 – 14, 2027

March 11 – 12, 2028

General Overview of Services

Required

• Ability to power without

interruption:

• Three stages of

entertainment

Splatter 4201 Central Parkway

Tree Lighting

100 Civic Plaza

Park Openings as

Needed

September 11, 2027

September 12, 2028

December 2, 2027

November 30, 2028

Dates TBD

• 24-hour power to two

beverage bars,

ice trailer and food court for

two days

• Ability to power without

interruption:

• three stages of

entertainment

• 24-hour power

to one beverage bar,

ice trailer and food court

for one day

• Ability to power:

• One stage of entertainment

• Holiday light displays

• Needs dependent upon

the event

Selection Process

After reviewing the proposals, the City may conduct interviews with qualified businesses. If the

City chooses to conduct interviews, it will notify selected contractors after the proposal submittal

date to arrange an interview time. Determination of the best quote(s) shall be based upon, but

not limited to, the following:

• Cost

• Ability, capacity, and skill of the contractor to deliver all requested rental equipment

• promptly or at the time specified

• Reputation and experience of the contractor

• Previous experience of the contractor with the City

• Previous and existing compliance by the contractor with laws and ordinances

• The quality, availability, and adaptability of supplies

Schedule for RFP Process

May 7, 2026

June 4, 2026

June 9, 2026

Request for Proposals mailed to consultants.

Proposals are due no later than 4:00 PM on June 4 at the offices of the

City of Dublin, Parks and Community Services Department, 100 Civic

Plaza, Dublin, CA 94568. Late submittals will not be accepted.

Interviews (as deemed necessary)

June 11, 2026

July 21, 2026

August 1, 2026

Selection

City Council Consideration/Approval of Agreement (if required)

Agreement Begins

(Tentative dates, subject to change)

Proposal Submission Directions and Requirements

• All submissions must be submitted electronically to ivan.sanpedro@dublin.ca.gov. It is the

responsibility of the submitting vendor to verify the proposal was received.

• Submission must include a completed signature page with a point of contact that is qualified to

submit on behalf of the contacts company.

• Submission must include a complete fee worksheet. If the specific item is not available, please list

NA in the cost column.

Standard Consulting Agreement

It is anticipated that the services covered by the Agreement resulting from this solicitation will be

performed on a time and materials fee basis for a specified scope of work. The term of the agreement will

begin August 1, 2026.

A sample of the City’s Standard Consulting Agreement (Agreement), including insurance requirements, is

provided as Attachment A.

If the interested firm desires to take exception to the Agreement and/or insurance requirements, the

interested firm shall clearly identify proposed changes to the Agreement and furnish the reason for these

changes, which shall be included in the qualification. Exceptions will be taken into consideration in

evaluating Proposals. Otherwise, the interested firm is to state in the proposal that the Agreement and

insurance requirements are acceptable.

Consideration for exceptions will not be considered if not included in the submitted proposal.

Conflict of Interest

Proposer agrees that, for the term of this contract, no member, officer or employee of the City of Dublin,

or of a public body within Alameda County or member or delegate to the Congress of the United States,

during his/her tenure or for one year thereafter, shall have any direct interest in the contracts or any

direct or material benefit arising therefrom.

Proposers must provide a list of any potential conflicts of interest in working for the City of Dublin. This

must include, but is not limited to, a list of your firm’s clients who are the following: Private clients located

or operating within the City of Dublin limits, Dublin San Ramon Service District, US Army Camp Parks

and/or the County of Alameda, and a brief description of work for these clients. Proposers must also

identify any other clients (including public entities), that may pose a potential conflict of interest, as well

as a brief description of work you provide to these clients.

This list must include all potential conflicts of interest within the year prior to the release of this RFQ as

well as current and future commitments to other projects.

Principals and those performing work for City of Dublin may be required to submit a California Fair Political

Practices Commission (FPPC) Form 700: Statement of Economic Interests documenting potential financial

conflicts of interest. For additional information, proposers should refer to the FPPC website at

http://www.fppc.ca.gov/Form700.html.

Equal Employment Opportunity

Proposer shall not, on the grounds of race, color, sex, age, religion, national origin, ancestry, physical

handicap, medical condition, or marital status either discriminate or permit discrimination against any

employee or applicant for employment in any manner prohibited by Federal, State or local laws. In the

event of Proposer non-compliance, the City of Dublin may cancel, terminate or suspend the Contract in

whole or in part. Proposer may also be declared ineligible for further contracts with the City of Dublin.

Proposer shall take affirmative action to ensure that applicants are employed, and that employees are

treated during their employment, without regard to their race, religion, color, sex, or national origin. Such

action shall include, but not be limited to the following: employment, upgrading, demotion or transfer;

recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of

compensation; and selection for training, including apprenticeship. Proposer and its sub-consultants shall

post in conspicuous places, available to all employees and applicants for employment, a notice setting

forth the following provisions [29 U.S.C. § 623, 42 U.S.C. § 2000, 42 U.S.C. § 6102, 42 U.S.C. § 12112, 42

U.S.C. § 12132, 49 U.S.C. § 5332, 29 CFR Part 1630, 41 CFR Parts 60 et seq.].

Governing Law

This RFP summarizes the applicable laws and governance; when in conflict applicable State/Federal

guidelines shall apply. The contract and legal relations between the parties hereto shall be governed and

construed in accordance with the laws of the State of California.

Insurance Requirements

The Contractor shall provide insurance coverage as follows in conformance with the City of Dublin’s

requirements:

General Liability Insurance

Automobile Liability Insurance

Professional Liability Insurance

Workers’ Compensation Insurance

$1,000,000

$1,000,000

$1,000,000

$1,000,000

References

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors

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