Custodial Chemical Cleaning System

Project Information

Bid Title: Custodial Chemical Cleaning System
Issuing Agency: Birdville Independent School District
Location: Texas
Published Date: Oct 9, 2025
Closing Date: Oct 31, 2025
Government Level: State & Local
Status: Closed
Ref. #: 006-26
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Project Description: Bid Information

Type Request for Information

Status Issued

Number 006-26 (Custodial Chemical Cleaning System)

Issue Date & Time 10/9/2025 10:00:01 AM (CT)

Close Date & Time 10/31/2025 02:00:00 PM (CT)

Question Cut Off Date 10/30/2025 04:00:00 PM (CT)

Notes
PURPOSE

The purpose of this Request for Information (RFI) is to gather information from qualified vendors regarding custodial cleaning systems suitable for a K–12 public school environment. Birdville ISD is seeking to identify solutions that improve the efficiency, safety, and quality of cleaning services across all district facilities.

This RFI is intended solely for information-gathering purposes and does not constitute a solicitation or a commitment to purchase. Following review of the information received, the District may contact select companies for additional information, demonstrations, or product presentations.

BACKGROUND

Birdville ISD serves approximately 24,300 students across 31 campuses, including elementary, middle, and high schools, as well as several administrative and support facilities. The District currently utilizes Buckeye Smart System Smart Center, and seeking information about alternate systems.

The District is exploring modern custodial cleaning systems that may include new technologies, equipment, products, or software to improve cleaning consistency, reduce costs, and support environmental sustainability.

OBJECTIVES

The District seeks information on custodial cleaning systems that may include, but are not limited to, the following:

· Chemical dispensing systems designed for accuracy and efficiency

· Cleaners and disinfectants with shorter contact (dwell) times for faster, effective sanitation

· Multipurpose cleaning solutions to reduce the overall number of products in use

· Environmentally responsible products that meet applicable health and safety standards

· Systems that improve training, consistency, and compliance across all facilities

INFORMATION REQUESTED

Vendors are invited to submit detailed responses that include, but are not limited to, the following information:

1. Company Information

2. System Overview

3. Implementation and Support

4. Sustainability and Safety

5. Cost Information

6. References

SUBMISSION INSTRUCTIONS

Responses must be submitted electronically in this e-bid system. Late responses may not be reviewed.

TIMELINE

Following the review of submitted materials, the District may contact selected companies for additional information. This may include requests for detailed presentations, product demonstrations, or follow-up discussions regarding the proposed custodial cleaning systems.

DISCLAIMER

This RFI is issued solely for the purpose of gathering information. It does not constitute a solicitation or request for proposal, nor does it obligate Birdville ISD to issue a solicitation or award a contract.
Submission of information in response to this RFI does not guarantee further participation or selection. The District reserves the right to contact any respondent for clarification or additional information, or to seek information from other sources as deemed necessary. Any costs incurred in preparing and submitting responses to this RFI are the sole responsibility of the respondent.

Contact Information

Name Kelly Cruz Buyer

Address 3126 Carson Street
Haltom City, TX 76117 USA

Phone 1 (817) 547-5624

Fax

Email kelly.cruz@birdvilleschools.net

Bid Documents

Document name Format

Bid Invitation
Acrobat / PDF BINVAVL 8805573

Bid Attachments

File Name Description File Size

RFI 006-26 Attachment 1.pdf
Existing System Overview: The District’s operations are supported by the Smart Center with Smart Sacs. 193 KB 329976 6984401

006-26 Current Set Up Example.pdf
Picture of the current set up. 835 KB 329976 6984473
Commodity Codes: NAICS 561720Janitorial Services

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Type	Request for Information
Status	Issued
Number	006-26 (Custodial Chemical Cleaning System)
Issue Date & Time	10/9/2025 10:00:01 AM (CT)
Close Date & Time	10/31/2025 02:00:00 PM (CT)
Question Cut Off Date	10/30/2025 04:00:00 PM (CT)
Notes	PURPOSE The purpose of this Request for Information (RFI) is to gather information from qualified vendors regarding custodial cleaning systems suitable for a K–12 public school environment. Birdville ISD is seeking to identify solutions that improve the efficiency, safety, and quality of cleaning services across all district facilities. This RFI is intended solely for information-gathering purposes and does not constitute a solicitation or a commitment to purchase. Following review of the information received, the District may contact select companies for additional information, demonstrations, or product presentations. BACKGROUND Birdville ISD serves approximately 24,300 students across 31 campuses, including elementary, middle, and high schools, as well as several administrative and support facilities. The District currently utilizes Buckeye Smart System Smart Center, and seeking information about alternate systems. The District is exploring modern custodial cleaning systems that may include new technologies, equipment, products, or software to improve cleaning consistency, reduce costs, and support environmental sustainability. OBJECTIVES The District seeks information on custodial cleaning systems that may include, but are not limited to, the following: · Chemical dispensing systems designed for accuracy and efficiency · Cleaners and disinfectants with shorter contact (dwell) times for faster, effective sanitation · Multipurpose cleaning solutions to reduce the overall number of products in use · Environmentally responsible products that meet applicable health and safety standards · Systems that improve training, consistency, and compliance across all facilities INFORMATION REQUESTED Vendors are invited to submit detailed responses that include, but are not limited to, the following information: 1. Company Information 2. System Overview 3. Implementation and Support 4. Sustainability and Safety 5. Cost Information 6. References SUBMISSION INSTRUCTIONS Responses must be submitted electronically in this e-bid system. Late responses may not be reviewed. TIMELINE Following the review of submitted materials, the District may contact selected companies for additional information. This may include requests for detailed presentations, product demonstrations, or follow-up discussions regarding the proposed custodial cleaning systems. DISCLAIMER This RFI is issued solely for the purpose of gathering information. It does not constitute a solicitation or request for proposal, nor does it obligate Birdville ISD to issue a solicitation or award a contract. Submission of information in response to this RFI does not guarantee further participation or selection. The District reserves the right to contact any respondent for clarification or additional information, or to seek information from other sources as deemed necessary. Any costs incurred in preparing and submitting responses to this RFI are the sole responsibility of the respondent.

Name	Kelly Cruz Buyer
Address	3126 Carson Street Haltom City, TX 76117 USA
Phone	1 (817) 547-5624
Fax
Email	kelly.cruz@birdvilleschools.net

Custodial Chemical Cleaning System

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