Project Information

Bid Title

Phase 2 Seating Package RFP 6-17-26

Issuing Agency

Qual Cities International Airport

Location

Illinois

Published Date

Jun 19, 2026

Closing Date

Jul 2, 2026

Government Level

State & Local

Status

Closed

Original Source

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Project Description

Phase 2 Seating Package RFP 6-17-26

Attachment Preview

RFP TITLE

PURPOSE

PROPOSAL PACKETS

DEADLINE FOR

SUBMISSIONS

SUBMIT PROPOSAL TO

THIS ADDRESS

REQUIRED PROPOSAL

COPIES

VENDOR PRE-

PROPOSAL

CONFERENCE/TOUR

PLEASE DIRECT

ALL INQUIRES TO

REQUEST FOR PROPOSALS

Furniture Purchase

Metropolitan Airport Authority

Of Rock Island County, Illinois

Project GATEWAY Phase 2 Furniture Purchase

The purpose of this Request for Proposals (RFP) is to solicit

proposals from qualified and responsible dealers and manufacturers

for the manufacture/procurement of furniture and seating in and

around the Quad Cities International Airport (MLI). The scope of

work includes providing all necessary labor, supervision, materials,

tools, equipment, and related services to complete the project.

Available online at www.qcairport.com or at the airport administrative

offices located in the west end of the airport terminal building at the

address below.

2:30 P.M. Central Time

Thursday July 2, 2026

Proposal opening immediately following.

LATE, FAXED, ELECTRONIC MAIL OR UNSIGNED PROPOSALS WILL BE

REJECTED

QUAD CITIES INTERNATIONAL AIRPORT

2200 George Kirk Drive; Ste. 100

MOLINE, IL 61265

Submit a total of ( 2 ) copies of your proposal

There is no pre-proposal meeting for the project.

NAME

TITLE

PHONE #

EMAIL

WEB SITE

Joseph Goetz

Airport Operations Manager

309-757-1754

jgoetz@qcairport.com

www.qcairport.com

THIS RFP IS COMPRISED OF:

Part 1 – General Guidelines & Information

Part 2 – Technical Requirements

Part 3 – Scope of Work, Schedule A

Part 4 – Required Proposal Forms and

Pricing Proposal, Schedule B

Part 5 – Sample Contract/Agreement

RESPONSE CHECKLIST:

 Completed Proposal Forms – Part 4

o Price Proposal

o Proposal Cover Page/Affidavit

o Reference Data Sheet

o Statement of Qualifications

o Prevailing Wage Certification

 Evidence of Insurance – or proof of

ability to obtain insurance.

DATE PROPOSAL ISSUED: 6/17/26

Part 1

GENERAL GUIDELINES AND INFORMATION

1. Introduction:

The Metropolitan Airport Authority of Rock Island County (MAA), owner and operator of

the Quad Cities International Airport (QC Airport) invites and will accept proposals for the

service outlined in Part 3, Scope of Work. The MAA intends to use the results of this

process to award a contract(s) or issuance of purchase order(s). The MAA is soliciting

proposals for the procurement and installation of furniture and seating. The contractor(s)

selected will procure/manufacture and ship the furniture to the MAA at the proposed

price with delivery by the phased deadlines.

2. Errors and Discrepancies:

Should proposer find an error, discrepancy, ambiguity or omission in the project

documents prior to submitting a proposal, the proposer is obligated to contact the MAA

with written notice of the error, discrepancy, ambiguity, or omission. The written notice

shall identify the nature and location of the error, discrepancy, ambiguity, or omission.

3. Clarification/Questions:

Any questions concerning this proposal must be submitted in writing by mail, or email at

least THREE WORKING DAYS prior to the proposal deadline. Submittals received after

that time WILL NOT be considered. All inquiries must be directed to the person indicated

on the cover page.

4. Procedures and Rights of the Authority:

The MAA shall not be liable and Respondent shall not be reimbursed, for any costs or

expenses incurred in the preparation and submission of the proposals. The RFP

constitutes an invitation to submit a proposal to the MAA. The MAA may, in its sole

discretion, exercise the following rights and options with respect to the RFP process:

i. To waive any irregularities in submittals received after notification to

proposers affected.

ii. To request additional information.

iii. To modify dates at its discretion.

iv. To select and enter into an agreement with the Respondent(s) whose

proposal best satisfies the interest of the MAA and not necessarily on the

basis of any single factor.

v. To accept, reject, or negotiate modifications to any submittal as the MAA, in

its sole discretion, deems it to be in its best interest.

vi. To conduct investigations with respect to the proposals of each submitting

party.

vii. To exercise its discretion and apply its judgement with respect to any

aspect of this RFP, the evaluation of submittals, and the negotiation and

award of any contract.

The submission of a proposal in response to this process constitutes an invitation to

negotiate with the MAA and is not a proposal. The submission of a proposal in response

to this process does not impose any legal obligation upon either the MAA or

Respondent(s), nor does it create any contractual or quasi-contraction relationship

between them.

All proposals shall become the property of the MAA. Only those Respondent’s

responding to this solicitation and having tendered their response which meet the

requirements herein specified will be considered for the service contemplated regardless

of prior contract with the MAA, or other agencies, departments or personnel.

5. Addendums:

In the event that it becomes necessary to provide additional clarifying data or

information, or to revise any part of this RFP, revisions/amendments and/or supplements

will be posted on the MAA website at www.qcairport.com. Proposers are reminded to

regularly monitor the website for any such postings. Proposers must acknowledge the

receipt/review of any addendum(s) on the bottom of the Signature Affidavit.

The MAA has the sole authority for modifications of the specifications and/or proposals.

6. Proposal Protest Procedure:

Any potential proposer wishing to file a protest concerning alleged improprieties in this

solicitation must submit the protest in written format forty-eight (48) hours prior to the

specified time of the proposal opening. The formal written protest must identify the name

of vendor contesting the solicitation, the project name, and the specific grounds for the

protest. All determinations made by the MAA are final.

All correspondence should be sent to the contact listed on the cover sheet of this RFP.

Failure to timely submit a protest shall constitute a waiver of all protest rights. The

determination of the MAA shall be final.

7. Acceptance:

Proposals shall remain fixed and valid for acceptance during the appropriate phased

delivery schedule. The MAA also retains the right to accept or reject any or all proposal

and negotiate contract terms.

No minimum quantity of work is guaranteed. All work shall be performed only upon

written authorization by the MAA.

All DBE requirements shall comply with 49 CFR Part 26.

8. Withdrawal of Proposals:

Proposers may withdraw a proposal in writing, at any time up to the proposal due date

and time. The written request must be signed by an authorized representative of the

proposer and submitted to the MAA. If a previously submitted proposal is withdrawn

before the proposal due date and time, the proposer may submit another proposal, at

any time up to the proposal due date and time, the proposer may submit another

proposal, at any time up to the proposal due date and time.

9. Preliminary Evaluation

Proposals must be submitted on the attached proposal forms. The proposal will be

reviewed initially to determine responsiveness.

10. Proven Experience/Qualifications:

Proposers shall provide information with their proposal that will certify that they are

experienced with or meet the requirement of this specification to be eligible for a contract

award. (Complete Statement of Qualifications Form)

11. Award:

Written Notice of Award to a vendor(s) will be mailed or delivered to the address shown

on the proposal and will be considered sufficient notice of acceptance of proposal.

The MAA will award the proposal to vendor(s) deemed most responsive and

responsible. In determining if a proposer is responsive and responsible the MAA will

consider criteria in Part 2 – Technical Requirements such as, but not limited to

proposer’s past performance and/or service reputation, and service capability, quality of

the proposer’s staff or services, customer satisfaction, references, the extent to which

the proposer’s staff or services meet the MAA’s needs, proposer’s past relationship with

the MAA, total unit price based on provided estimated quantities, and any other relevant

criteria listed elsewhere in this solicitation. The MAA may opt to establish alternate

selection criteria to protect its best interest or meet performance or operational

standards.

The MAA reserves the right to accept any proposal(s) or to reject any or all proposals, or

to award a contract(s) on such basis as deemed to be in the agency’s best interest. The

MAA reserves the right to reduce the scope of services during the term of the contract.

12. Project/Contract Administration:

The MAA will be responsible for coordinating, monitoring and administering the resulting

service contract/purchase order. The MAA shall be responsible for notifying vendor

relative to contract renewals /extensions. Any modifications to contracts/purchase orders

shall be communicated by the MAA to the vendor to be added to the agreement.

13. Term

The contract shall be effective on the date indicated on the purchase order or the

contract execution date and shall be in force for a period with an end date no later than

June 30, 2028. The MAA intends to procure furniture in accordance with the delivery

schedule in Part 4.

Contract extensions are not automatic. Vendor performance may be taken into

consideration in the decision by the MAA to either continue this contract beyond the date

noted above.

Anticipated contract start date: On or after July 31, 2026.

14. Additions to Contract:

The MAA reserves the right to add new items and locations at a price conforming to other

like items on the contract. The MAA will provide a quantity and location for additional work

to the contractor.

15. Contracting Assignment:

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