Project Information

Bid Title

Request for Proposal - MFD 3/4 Ton Crew-Cab Diesel Pickup Truck

Issuing Agency

Town of Middlebury

Location

Vermont

Published Date

Feb 11, 2026

Closing Date

Mar 5, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Request for Proposal - MFD 3/4 Ton Crew-Cab Diesel Pickup Truck - Deadline March 5, 2026

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Town of Middlebury -Fire Department

REQUEST FOR PROPOSAL (RFP)

RFP Title: ¾-Ton Crew-Cab Diesel Pickup Truck

Issue Date: 1/7/2025

Proposal Due: 3/5/2026 at 11:00 AM (local time)

1. INTRODUCTION & PURPOSE

Town of Middlebury (“the Agency”) is soliciting proposals from qualified vendors for the

purchase and delivery of one (1) new, diesel powered, ¾-ton pickup truck equipped with

four full-size doors (crew cab). The vehicle will be used for daily operational duties that

include apparatus towing, personnel transport, and light utility work.

2. SCOPE OF WORK / TECHNICAL SPECIFICATIONS

Category

Minimum Requirement

Vehicle Class

New, current model-year, ¾-ton (e.g., Ford F-250, Chevrolet 2500, Ram

2500, GMC 2500)

Configuration Crew cab (4 full-size, forward-hinged doors)

Bed Length Standard 6.5-ft bed (≥ 78 in)

Towing

Capacity

12,000 lbs with Factory installed conventional class four (4) receiver

Fuel Tank

≥ 30 gallons

Drive

4×4, electronic shift-on-the-fly (2H/4H/4L)

Exterior Color Solid Red

Interior

Vinyl or heavy-duty cloth, dark color; rubber/vinyl floor

Safety

Dual front/side curtain airbags, ABS, ESC, backup camera

Electrical

220-amp alternator (min), Dual Batteries (if OEM available)

Accessories

Factory-installed class IV receiver hitch, 7-pin & 4-pin trailer wiring,

integrated trailer-brake controller, spray-in bedliner, all-weather floor

mats, Full length running boards(black in color), Towing mirrors

Category

Minimum Requirement

Wheels/Tires

Aluminum or solid black rims with 10 ply LT-rated all -terrain tires, full-size

spare tire and rim

Manuals &

Keys

1 digital & 1 printed service manual; 2 sets of keys/fobs

Upfitter

Switches

Factory installed upfitter switches

3. DELIVERY REQUIREMENTS

• FOB: Middlebury Fire Department, 5 Seymour Street, Middlebury, VT, 05753

4. PROPOSAL SUBMISSION CONTENTS

1. Cover Letter signed by an officer authorized to bind the firm.

2. Completed Pricing Sheet (see Appendix A).

3. Detailed spec sheet verifying compliance or listing exceptions.

4. Warranty & Service description, including nearest authorized service center.

5. Lead Time Statement confirming delivery window.

The Agency reserves the right to award to the vendor offering the best overall value, not

necessarily the lowest price.

5. INSTRUCTIONS TO BIDDERS

• Proposals can be submitted to DPW at 1020 US Route 7 or sent digitally to Chief

David Shaw dshaw@townofmiddlebury.org

• Late proposals will not be considered.

• The Agency is exempt from federal excise tax; do not include it in pricing.

• The Agency may cancel this RFP or reject any/all proposals if deemed in the public

interest.

6. TERMS & CONDITIONS

• This solicitation and any resulting purchase shall be governed by the laws of the

State of Vermont and the Agency’s Procurement Ordinance.

• Payment terms: Net 30 days after accepted delivery.

• All equipment shall be new, of current production, and carry full manufacturer’s

warranties.

• By submitting a proposal, the vendor certifies that it is not debarred or suspended

from doing business with any federal or state agency.

7. CONTACT INFORMATION

All questions must be submitted in writing to:

David Shaw

Chief– Middlebury Fire Department

5 Seymour Street

Middlebury, VT, 05753

Email: dshaw@townofmiddlebury.org

8. BIDDER INFORMATION (MANDATORY)

Issue Date: 1/7/2025

Proposal Due: 3/5/2026 at 11:00 AM (local time)

Each proposal must include a completed Bidder Information Form containing, at

minimum, the following details. Failure to provide any item may render the proposal non-

responsive.

Required Information

Bidder Response

Legal Business Name

DBA (if applicable)

_____________________________________

_____________________________________

Physical Address

_____________________________________

Mailing Address (if different) _____________________________________

Primary Contact Name & Title _____________________________________

Primary Contact Phone & Email _____________________________________

Federal EIN / Tax ID Number _____________________________________

Authorized Signature & Date _____________________________________

PRICING SHEET (Return with Proposal)

Vehicle Make and Model _______________________________________________________

Year _____________________________ Delivery time_____________________________

Warranty information_________________________________________________________

Price_________________________________________________________________________

Vendor Authorized Signature ________________________________ Date __________

All bids must include full vehicle specifications and warranty information, or bid will

not be accepted.

Commodity Codes

• NAICS 115310Support Activities for Forestry
• NAICS 336112Light Truck and Utility Vehicle Manufacturing

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