Project Information

Bid Title

Commercial Dish Machines - Southeast Polk Schools

Issuing Agency

State Government of Iowa

Location

Iowa

Published Date

Mar 9, 2026

Closing Date

Mar 27, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP-SEP-2026 3 #2

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Bid Information

Bid Number

RFP-SEP-2026 3 #2

Solicitation

Commercial Dish Machines - Southeast Polk Schools

Solicitation Type

Request for Proposals

County

Polk

Description

Description

The Southeast Polk Community School District Nutrition Services Department issues this Request for Proposal (RFP) for a commercial conveyor dual-tank dishwasher for Southeast Polk Jr. High School and a commercial conveyor single-tank dishwasher for Runnells Elementary School.

Agency Information

Number

005

Name

Administrative Services, Dept

Address 1

1305 E Walnut ST

Address 2

City/State/Zip

Des Moines, IA 50319

Contact Information

Contact Name

Central Procurement

Contact Title

Central Procurement

Contact Email

purchasing.mailbox@iowa.gov

Contact Phone Number

(515) 281-7073

Contact Phone Extension

Contact Other Number

Contact Fax Number

Valid Dates

From

3/8/2026 7:45:00 AM

Until

3/27/2026 12:00:00 AM

Documents/Attachments

Request for Proposals - SEP Commercial Dish Machines

3/6/2026 8:11:59 AM

Attachment Preview

R​ equest for​

P​ roposals –​

S​ EP​

C​ ommercial​

D​ ish Machines​

​The Southeast Polk Community School​

​District Nutrition Services Department​

​issues this Request for Proposal (RFP)​

f​or a commercial conveyor dual-tank​

​dishwasher for Southeast Polk Jr. High​

S​ chool and a commercial conveyor​

s​ ingle-tank dishwasher for Runnells​

​Elementary School.​

C​ ontact:​

S​ ara Salvini​

​Director of Food & Nutrition Services​

​Southeast Polk Community School District​

​8031 NE University Avenue​

​Pleasant Hill, Iowa 50327​

​Phone: (515) 957-3431​

s​ ara.salvini@southeastpolk.org​

​RFP # SEP Commercial Dish Machines​

S​ pring 2026​

P​ age​1​ ​

​RFP # SEP Commercial Dish Machines​

S​ pring 2026​

​Page​​2​

T​ ABLE OF CONTENTS​

1​ ​ ​SECTION 1- INTRODUCTION​

6​ ​

​1.1​ B​ ackground​

6​ ​

1​ .2​ ​Intent of the Request for Proposal (RFP)​

​6​

​1.3​ C​ ontract Type​

​6​

​1.4​ D​ efinitions​

​6​

​2​ S​ ECTION 2: ADMINISTRATIVE INFORMATION​

​8​

2​ .1​ I​ssuing Officer​

8​ ​

2​ .2​ ​Procurement Timetable​

9​ ​

​2.3​ Q​ uestions, Request for Clarification and Suggested​​Changes​

​9​

​2.4​ ​Response to Inquiries​

1​ 0​ ​

​2.5​ ​Amendment to the RFP and Withdrawal of the RFP​

1​ 0​ ​

​2.6​ C​ ost to Prepare the RFP​

​10​ ​

​2.7​ ​Rejection of RFP​

​1​0​

2​ .8​ R​ eservation of Rights​

​1​0​

2​ .9​ P​ ublic Disclosure of RFP Contents​

1​ ​0​

​2.10​ R​ FP Clarification Process​

​1​1​

2​ .11​ ​Vendor Disqualification​

​1​1​

2​ .12​ R​ egulations​

​11​ ​

3​ ​ S​ ECTION 3: VENDOR QUALIFICATIONS AND RESPONSIBILITIES​

1​ 2​

​3.1​ R​ equirements​

1​ 2​

​3.2​ ​Federal Procurement Requirements​

1​ ​3​

3​ .3​ ​Business Ethics​

​1​3​

4​ ​ ​SECTION 4: FORMAT AND CONTENT OF THE PROPOSAL​

​13​

​4.1​ ​Instructions​

​13​

​4.2​ ​Format​

1​ 4​

​4.2.1​ T​ yped​.....................................................................................................................................​​14​

​4.2.2​ P​ age​​Numbering​..................................................................................................................​1​ 4​

4​ .2.3​ F​ ormatting​.............................................................................................................................​​14​

​4.2.4​ V​ endor​N​ ame​........................................................................................................................​14​

​4.2.5​ ​Number​o​ f​​Copies​................................................................................................................​​14​

​4.2.6​ E​ nvelope​L​ abeling​................................................................................................................​14​

​RFP # SEP Commercial Dish Machines​

S​ pring 2026​

​Page​​3​

4​ .3​ R​ esponse Content​

​14​

4​ .3.1​ ​Proposal​​Cover​L​ etter​..........................................................................................................​14​

4​ .3.2​ T​ able​o​ f​​Contents​.................................................................................................................​​15​

​4.3.3​ ​Acknowledgement.​...............................................................................................................​15​

4​ .3.4​ O​ fficial​P​ ricing​S​ preadsheet.​..............................................................................................​​15​

4​ .3.5​ S​ uspension​​and​​Debarment​C​ ertification​.........................................................................​1​ 5​

4​ .3.6​ ​Certification​o​ f​L​ obbying​......................................................................................................​15​

4​ .3.7​ A​ ssurance​​of​C​ ivil​R​ ights​C​ ompliance​..............................................................................​1​ 5​

4​ .3.8​ R​ eferences.​...........................................................................................................................​15​

​4.3.9​ A​ ssurance​​of​​Non-Collusion​o​ r​C​ ertificate​​of​​Independence​.........................................​15​

5​ ​ S​ ECTION 5: CONTRACT TERMS AND CONDITIONS​

1​ 6​

​5.1​ ​Precedence for Contract Documents​

​16​

​5.2​ ​Appropriated Funds​

​16​

​5.3​ ​Contractor Responsibility​

​16​

​5.4​ ​Contract Termination​

​16​

​5.5​ ​Conflict of Interest Clause​

​17​

​5.6​ ​Equal Employment Opportunity​

1​ 7​

​5.7​ ​Clean Air Act (42 U.S.C. 7401-7671q) and the Federal​​Water Pollution Control Act (33​

U​ .S.C. 1251-1387)​

​19​

5​ .8​ E​ nergy Policy and Conservation Act (42 U.S.C.​6​ 201)​

​19​

5​ .9​ C​ ontract Work Hours and Safety Standards Act (40​U​ .S.C. 3701-3708)​

1​ 9​

5​ .10​ ​Targeted Small Business Certification​

1​ 9​

5​ .11​ I​nsurance​

​19​

5​ .12​ C​ onfidentiality of Proposal​

1​ 9​

5​ .13​ P​ rotest Procedures​

​20​

​5.14​ ​Indemnification​

​20​

​5.15​ F​ orce Majeure​

​20​

​5.16​ ​Record Keeping Requirements​

2​ 0​

6​ ​ S​ ECTION 6: EVALUATION OF PROPOSALS​

​21​

​6.1​ E​ valuation​

​21​

​6.2​ E​ valuation Committee​

2​ 1​

​7​ ​SECTION 7: INTENT TO AWARD​

2​ 2​

7​ .1​ I​ntent to Award​

​22​

​RFP # SEP Commercial Dish Machines​

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​Page​​4​

7​ .2​ ​Award​

​23​

​RFP # SEP Commercial Dish Machines​

S​ pring 2026​

P​ age​​5​

Commodity Codes

• NAICS 333318Other Commercial and Service Industry Machinery Manufacturing

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