Project Information

Bid Title

26-P007W Horizontal Sidewalk Cutting Services

Issuing Agency

City of Charleston

Location

South Carolina

Published Date

Apr 1, 2026

Closing Date

Apr 28, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-P007W

Original Source

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Bid Documents

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Project Description

Bid Number:	26-P007W
Bid Title:	26-P007W Horizontal Sidewalk Cutting Services
Category:	Procurement Bids
Status:	Open

Description: Questions regarding this solicitation must be submitted in writing no later than April 14, 2026, at 1:00 PM to Vera M. White at For security reasons, you must enable JavaScript to view this E-mail address. . Please refer to the related document for additional information. Publication Date/Time: 4/1/2026 8:00 AM Closing Date/Time: 4/28/2026 11:30 AM Contact Person: Vera M. White whitev@charleston-sc.gov 843-965-4185 Fee: N/A Business Hours: 8:30am-5:00pm Fax Number: 843-724-7354 Related Documents: 26-P007W Horizontal Sidwalk Cutting Services

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The City of Charleston

Procurement Division

2 George Street, Suite 3600

Charleston, South Carolina 29401

P) 843-724-7312 F) 843-724-7354

www.charleston-sc.gov

Proposal Number: 26-P007W Proposals will be received until: April 28, 2026 @ 11:30am

Proposal Title: Horizontal Sidewalk Cutting Services

Mailing Date: April 1, 2026

Direct Inquiries to: Vera M. White

Vendor Name:

FEIN/SS#:

Vendor Address:

City – State – Zip:

Telephone Number:

Fax Number:

Authorized Signature: _____________________________ Title: __________________________

Date: _________________________

I certify that this bid is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a bid

for the same materials, supplies, equipment or services and is in all respects fair and without collusion or fraud. I agree to abide by all

conditions of this bid and certify that I am authorized to sign this bid for the bidder. This signed page must be included with bid

submission.

IMPORTANT

1. This solicitation seeks proposals responding to the Scope of Work for a Horizontal Sidewalk

Cutting Services. This solicitation does not commit the City of Charleston to award a contract,

to pay any costs incurred in the preparation of applications submitted, or to procure or contract

for the services. The City reserves the right to accept or reject any, all or any part of any

proposal received as a result of this Solicitation, or to cancel in part or in its entirety this

Solicitation if it is in the best interest of the City to do so. The City shall be the sole judge as to

whether proposals submitted meet all requirements contained in this solicitation.

2. Offeror may mail, or hand-deliver response to the Procurement Division. Do Not Fax in the

proposal response. Please show the solicitation number on the outside of any mailing package.

The City of Charleston assumes no responsibility for unmarked or improperly marked

envelopes. If directing any other correspondence to the Procurement Division not related to the

solicitation, please do not include the solicitation number on the envelope. If the Bidder

chooses not to respond to this solicitation, it is recommended to return the “No Proposal

Response Form” to our office.

3. DEADLINE FOR SUBMISSION OF OFFER: Any proposal or offer received after the

Procurement Director or his designee has declared that the time set for opening has arrived,

shall be rejected unless the offer has been delivered to the designated purchasing office or the

governmental bodies’ mail room which services that purchasing office prior to the proposal

opening.

4. Questions regarding this solicitation must be submitted in writing to Vera M. White no later

than 1:00pm on April 14, 2026. Questions may either be faxed to 843-724-7354 or emailed to

Vera M. White, whitev@charleston-sc.gov.

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GENERAL INFORMATION

INTRODUCTION

The City of Charleston, South Carolina is seeking proposals from qualified and experienced firms to

perform Horizontal Sidewalk Cutting services in accordance with the specifications outlined herein.

PROCUREMENT PROCESS

The RFP (Request for Proposal) is not a bid. In the event the City elects to negotiate a contract with

the successful Vendor, any contract shall contain, at a minimum, the term and conditions (or

substantially the same term and conditions) as hereinafter stated. The City reserves the right, in its sole

discretion, to reject all submissions, reissue a subsequent RFP, terminate, restructure or amend this

procurement process at any time. The final selection and contract negotiation rests solely with the

City.

QUESTIONS

Every effort has been made to insure that all information needed by the Offeror is included herein;

however, questions are allowed and encouraged to clear up any information as described herein, etc.

The City will not accept telephone calls or visits regarding this RFP. All questions shall be in writing

and addressed to: Vera M. White, City of Charleston, Procurement Division, 2 George Street,

Suite 3600, Charleston, South Carolina 29401, or email to: whitev@charleston-sc.gov. Written

Questions may also be faxed to: 843-724-7354. All questions must be received before 1:00pm on

April 14, 2026. No interpretation shall be binding upon the City unless in writing from the City’s

Corporate Counsel.

ORAL STATEMENTS

No oral statement of any person shall modify or otherwise change, or affect the terms, conditions or

specifications stated in the resulting contract. The City of Charleston shall not be legally bound by any

amendment or interpretation that is not in writing.

NON-ENDORSEMENT

If a Proposal is accepted, the successful Offeror shall not issue any news releases or other statements

pertaining to the award or servicing of the agreement that state or imply the City’s endorsement of the

successful Offeror’s product or services.

PROPRIETARY INFORMATION

If an Offeror does not desire proprietary information in the Proposal to be disclosed, the Offeror shall

identify all proprietary information in the Proposal. This identification will be done by individually

marking each page with the words “Proprietary Information” or “Confidential” on which such

proprietary information is found. If the Offeror fails to identify proprietary information, it agrees that

by submission of its Proposal that those sections shall be deemed non-proprietary and made available

upon request through the Freedom of Information Act.

UNAUTHORIZED COMMUNICATIONS

Respondents’ contact regarding this RFP with employees or officials of the City of Charleston will

result in disqualification from this procurement process. Any oral communications are considered

unofficial and non-binding with regard to this RFP. The only authorized contacts for this procurement

are any designated Procurement staff.

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CONTRACTOR SOLELY RESPONSIBLE FOR PERFORMANCE

Vendor shall be responsible for the performance of the services required by the contract. Vendor is an

independent contractor and does not act as the City’s agent or employee.

DISQUALIFICATION OF OFFERORS

Offerors may be disqualified for any of the following reasons:

• Reason to believe collusion exists among the Offerors

• The Offeror is involved in any litigation against the City

• The Offeror is in arrears on any existing contract or has defaulted on a previous contract with

the City

• Lack of financial stability

• Failure to perform under previous or present contracts with the City

• Is currently debarred by the State of South Carolina Procurement Services

SUSPENSION AND DEBARMENT

The Offeror certifies, by submission of this proposal, that neither it nor its principals are presently

debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from

participation in this transaction by any federal, state or local agency. Where the Offeror is unable to

certify to any of the statements in this certification, such Offeror shall attach an explanation to this

proposal.

CONTRACT NEGOTIATIONS

The City will rank, based upon the evaluation criteria, all responsible and responsive Vendors. The

City will begin negotiations with the top ranked Vendors and will continue with negotiation down the

ranking until a satisfactory contract with the City is finalized, if any. The terms and conditions of the

contract will be no less advantageous than the provisions of this RFP or the Vendor’s proposal. The

City reserves the right to make a partial award or to split the award at its sole discretion.

CONTRACT TERMS

The initial term of the Agreement shall be for two (2) years. The City reserves the right to extend the

Agreement if the City determines the extension is in its best interest; said extension will be on an

annual basis and shall not exceed four (4) additional one (1) year periods.

VENDOR’S DUTY TO INSPECT & ADVISE AND DECLARE ALL COSTS

Each Vendor shall become fully acquainted with the City’s requirements and the scope of commodities

and/or services to be provided. Vendor shall have a duty to request any information from the City as it

deems necessary to prepare the RFP. No change order will be granted or additional compensation

permitted if based upon information the Vendor knew or should have known as part of the Vendor’s

duty to become acquainted with the City’s circumstances and requirements.

RECEIPT OF PROPOSALS

Proposals must be submitted to and received by the City no later than the date and time specified

within this RFP. Offerors mailing proposals should allow a sufficient mail delivery period to insure

timely receipt (April 28, 2026 @ 11:30am) of their proposal by the City. Proposals received after the

scheduled due date and time will not be considered. Proposals must be completed and delivered in

sufficient time to avoid disqualification for lateness due to difficulties in delivery. The time and date

stamp clock in the City Procurement Division is the official clock for determining whether submittals

are submitted on time. The City of Charleston is not responsible for delays in the delivery of mail by

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the U.S. Postal Service or private couriers. It is the responsibility solely of the Offerors to ensure that

its proposal reaches the City of Charleston Procurement Division, by the designated date and time.

Proposals received after the scheduled due date and time will not be considered.

Late Proposal documents will not be accepted under any circumstances.

PROPOSAL SUBMITTAL REQUIREMENTS

To assure similarity in proposal presentation and allow the Selection Committee to easily compare

competing proposals, Offerors shall include, in the order described, the material indicated below. It is

not the intent of the City of Charleston to constrain Offerors with regard to content, but to assure that

the specific requirements set for in this RFP are addressed in a uniform manner amenable to Evaluation

and Selection Committee review. Offerors may include additional information sections or appendices

if desired, to present additional pertinent information. Offerors should submit information in a concise

and responsive manner for every requirement. Non-responsive or incomplete submittals or inability to

meet City requirements set forth may lead to disqualification of the Offeror’s submittal.

Only information presented in the Proposal will be used to evaluate the submittals. Responses

shall be completed in accordance with the requirements in the RFP. Statements made by an

Offeror shall be without ambiguity.

Specific Requirements

Proposals should be as thorough and detailed as possible so that the City may properly evaluate the

Offeror's capabilities to provide the required services. Offerors are required to submit the following

items as a complete proposal:

➢ Complete response to RFP, signed, completed and submitted as required with a detailed outline

experience with similar work.

➢ The submission of the detailed pricing sheet.

➢ Sealed package marked on the outside with the Offeror's name, address, and the solicitation

number.

➢ All submittal forms.

PROPOSAL FORMAT

Proposals are to be prepared in a manner design to provide the Selection Committee with a

straightforward presentation of the capability to satisfy the requirements of this RFP.

All documentation submitted with the proposal shall be in a single volume. Documentation must be on

8 ½ x 11 pages.

Include the following items:

o RFP Cover Page listing title of project, RFP number, date of submittal, and name of company

o List of lead contact(s) for the City

o List of Qualifications and References: provide at least (4) municipal projects for a client in the past

year. References are provided with accurate and up-to-date contact information. *Reference form

is provided.

o Acknowledgement of any issued Addenda

o Proposal must be signed by an official authorized by the vendor’s company to contractually bind

the vendor.

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RESPONSE FORMAT AND ORGANIZATION

To assure similarity in proposal presentation and allow the evaluation team to easily compare

competing proposals, Offerors shall include, in the order described, the material indicated below. It is

not the intent of the City to constrain Offerors with regard to content, but to assure that the specific

requirements set forth in this RFP are addressed in a uniform manner amenable to Evaluation and

Selection Committee review. Offerors may include additional sections or appendices if desired, to

present additional pertinent information. Offerors should submit information in a concise and

responsive manner for every requirement and every question. Non-responsive or incomplete answers

to information requests and/or City requirements may lead to disqualification of the Offeror’s

submittal.

REQUIRED FORMS AND SIGNATURE PAGES

Offerors shall include as an appendix, all ancillary forms required in this Request for Proposal (RFP).

Required forms include, but are not limited to the following:

• RFP Cover Page

• Certificate of Familiarity

• Any Addenda

COMPLETION OF REPONSES

Only information presented in the Proposal will be used to evaluate the services requested that best fits

the needs of the City. Responses shall be completed in accordance with the requirements of this RFP.

Statements made by an Offeror shall be without ambiguity, and with adequate elaboration, where

necessary, for clear understanding.

QUANTITY AND IDENTIFICATION OF PROPOSALS SUBMITTED

Each vendor must submit the following:

o One (1) original un-bound, single-sided Proposal labeled as “ORIGINAL”

o Six (6) bound, double-sided Proposals

o One (1) electronic copy on a flash drive. Please have submittal on flash drive divided into two

documents: 1) the proposal; and 2) the cost.

o The Vendor must mark on the envelope or box containing the proposal the follow information:

“26-P007W Horizontal Sidewalk Cutting Services”

o Note the RFP identification number on the outside of the envelope or box

o All Proposals, including original, copies and the flash drive, shall be submitted together in one

envelope or box

o Proposals must be submitted by mail or hand delivered to City of Charleston, Procurement

Division, 2 George Street, Suite 3600, Charleston, SC 29401, ATTN: 26-P007W

No more than one proposal may be submitted by any Vendor.

PROPOSAL EVALUATION PROCESS

An Evaluation and Selection Committee will be established to evaluate the Proposals and select a

proposal which represents the best value to the City. The Evaluation and Selection Committee will be

comprised of City personnel and any other persons as designated by the City. This Committee will

determine the responsiveness and acceptability of each proposal. The Evaluation and Selection

Committee may request additional information from Offerors.

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Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 561730Landscaping Services

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