Project Information

Bid Title

REQUEST FOR PROPOSAL: RFP 26T-CD-209 CIHA 3502 SPENARD ROAD JANITORIAL SERVICES

Issuing Agency

Cook Inlet Housing Authority

Location

Alaska

Published Date

Jun 2, 2026

Closing Date

Jun 19, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

REQUEST FOR PROPOSAL: RFP 26T-CD-209 CIHA 3502 SPENARD ROAD JANITORIAL SERVICES June 1st, 2026

Cook Inlet Housing Authority (CIHA) is accepting proposals from responsive and responsible individuals and contractors to provide Janitorial Services located at 3502 Spenard Road, Anchorage, AK.

REQUEST FOR PROPOSAL

RFP-26T-CD-209-Nave-Janitorial-Services

SPECIFIED DATES

Proposal Packet Available: June 01, 2026

Pre-Proposal Walkthrough - June 04, 2026, 12:00p.m. located at 3502 Spenard Road

Questions Due Date: June 05, 2026, 2:00p.m.- Email

Proposal Due Date: June 19th, 2026, 2:00p.m.- Email/Mail/Hand-Delivered

ATTACHMENTS

Attachment A - Representations-of-Offerors.pdf

Attachment B - Lobbying-Certification.pdf

Attachment C - Proposal Price Form.pdf

Attachment D - Exhibit-Campus-Map-Nave.pdf

Attachment E - SampleContract-26T-CD-209 pdf

Attachment Preview

REQUEST FOR PROPOSAL

RFP 26T-CD-209

CIHA 3502 Spenard Road Janitorial Services

June 2026

Prepared By:

Cook Inlet Housing Authority

Procurement Department

3510 Spenard Road

Anchorage, Alaska 99503

Airis Schweninger

Procurement Specialist

Phone: (907) 793-3029

aschweninger@cookinlethousing.org

CIHA 3502 Spenard Road Janitorial Services

Contents

REQUEST FOR PROPOSAL RFP 26T-CD-209 ........................................................................ 3

PROPOSAL SUBMITTALS ........................................................................................................ 3

QUESTIONS .............................................................................................................................. 3

BACKGROUND ......................................................................................................................... 3

CONTRACT TERM .................................................................................................................... 3

SCOPE OF SERVICES.............................................................................................................. 4

QUALIFICATIONS AND REQUIREMENTS ................................................................................ 6

INVOICING ................................................................................................................................ 6

PREFERENCE STATEMENT .................................................................................................... 6

PREFERENCE FACTOR ........................................................................................................... 6

INDEMNITY AND INSURANCE REQUIREMENTS .................................................................... 7

GENERAL REQUIREMENTS .................................................................................................... 9

RFP CONDITIONS AND PROVISIONS.....................................................................................10

PROPOSAL SUBMITTAL REQUIREMENTS.............................................................................10

EVALUATION PROCESS .........................................................................................................11

PROTEST .................................................................................................................................12

AWARD ....................................................................................................................................12

LIST OF ATTACHMENTS.........................................................................................................13

CIHA 3502 Spenard Road Janitorial Services

REQUEST FOR PROPOSAL

RFP 26T-CD-209

CIHA 3502 Spenard Road Janitorial Services

Cook Inlet Housing Authority (CIHA) will accept proposals from responsive and responsible

individuals and contractors to provide Janitorial Services located at 3502 Spenard Road,

Anchorage, AK.

PROPOSAL SUBMITTALS

Proposals must be submitted, clearly marked: “Attn: Procurement, RFP 26T-CD-209 CIHA 3502

Spenard Road Janitorial Services– Do Not Open”. CIHA will reject proposals received after

the deadline. Faxed proposals will not be accepted.

• Mailed and hand-delivered proposals: Proposals must be received at CIHA, Attn:

Procurement, 3510 Spenard Road, Anchorage, Alaska 99503 no later than June 19th,2026,

at 2:00 PM according to the time clock located at CIHA’s front desk.

• Emailed proposals: Proposals must be received no later than June 19th, 2026, at 2:00PM,

according to the time and date received by CIHA’s email server. Emailed proposals may be

submitted to Procurement@cookinlethousing.org.

QUESTIONS

CIHA shall not be bound by any oral interpretation of this RFP. Questions are encouraged and

should be sent in writing to CIHA’s Procurement Manager via email. All questions must be

received at CIHA no later than June 5th ,2026, 2:00PM. Written questions received by the deadline

will be answered by addendum to all contractors.

Email: Procurement@cookinlethousing.org

No communication is to be directed to any other CIHA employees or CIHA representative.

Substantive issues will be answered in writing in the form of an Addendum to this RFP. If

determined necessary by CIHA, the proposal submittal due date may be extended and will be

stated as such in the Addendum form.

BACKGROUND

CIHA seeks a qualified contractor to provide janitorial services for 3502 Spenard Road, also

known as The Nave. The facility includes office space, event space, common areas, restrooms,

basement areas, exterior entry areas, and related building areas. Services include recurring

weekly cleaning, monthly and semi-annual services, and event call-out cleaning as requested by

CIHA or its property management representative.

CONTRACT TERM

Award of a professional services contract for the specified work will include an initial three (3) year

term with an option to extend for two (2) additional one (1) year terms based on available

funding, satisfactory performance, agreed upon pricing and mutual consent. The yearly contract

shall be automatically renewed for one (1) year unless either party gives written notice of thirty

(30) days prior to the expiration thereof. The cost portion of your proposal submitted should

include the initial three (3) year term and the extension option years. CIHA reserves the right to

CIHA 3502 Spenard Road Janitorial Services

award to one or more contractors.

SCOPE OF SERVICES

Contractor will provide all equipment and sanitizing supplies necessary to perform the duties as

described within the Contract and maintain adequate inventory to ensure fulfillment of Contract.

High quality antiviral products that kill germs and prevent contagious diseases should be used for

cleaning. An up-to-date Safety Data Sheet (SDS) Manual shall be in the main janitorial closet and

easily accessible and in plain view. Janitorial closets shall be kept orderly with all supplies and

equipment stored properly. Keys will be given to contractor. The contractor is responsible for

immediately contacting the Property Manager in the event of a lost or stolen key or change of

employees. Janitorial staff will turn off all lights and lock all doors when janitorial services are

complete. Doors that are left unlocked by tenant must remain unlocked. Harmony between

Janitorial Staff and Tenants will be maintained. Requests for special janitorial services by the

tenant will be assigned by the Building Management team. Contractor will report any requests or

complaints made by the tenants to the Building Management team.

The Nave requires two types of regular cleaning, defined here, and described below in detail.

Regular weekly full-building cleaning: This type of cleaning includes both offices and event

spaces as described below, and it takes place every week on a pre-scheduled recurring day and

time. On a monthly and annual basis, deep cleaning services described below are also to take

place throughout the building.

Event call-out cleaning: This type of cleaning includes only the event spaces, and it takes

place on an as-needed basis as specified by the building management team. Event spaces

include entryway, lobby, main hall, kiosk, Weidner Community Room, elevator, main stairwell,

from lobby to basement, basement restrooms, CIHA staff will notify contractor of the need for an

event call-out cleaning by sending a calendar invitation for the day and timeframe of the cleaning.

The Property manager will be copied on all requests for call-out cleaning services, as well.

3502 Spenard Weekly Services

• Empty all trash, replace with clean properly fitting liners, and wash receptacle as needed.

• Carpeted areas (including stairs and elevator) are to be vacuumed thoroughly, with light

spot cleaning where needed. Vacuum walk-off mats. Any furniture that is moved for

cleaning purposes must be moved back to the original spot and placed in a neat and

orderly manner.

• All hard surface floors are vacuumed and washed each night with sanitizing cleaner.

• Door thresholds and floor transition tracks are to be swept and/or vacuumed, including

building entrances/exit doors. Thresholds are to be vacuumed to remove any grit or dirt

that could interfere with the lock mechanism of the doors.

• Dust all tables, file cabinets, and bookshelves that can be dusted without disturbing items.

• Breakrooms, kitchens, and coffee bar areas are to be cleaned of trash; counters, sinks

and tables are wiped down, and all trash cans are to be emptied and liners replaced. All

cupboard doors, drawers and refrigerator handles to be sanitized.

• Janitorial closet floors are to be swept and mopped with all trash removed and dumped.

• Sanitize all door handles and high-touch surfaces in the building.

• Dust/wipe clean basement hallway ledge and window ledges in lobby and main hall.

• Wipe clean any fingerprints from glass doors, door frames and trim, elevators and inside

elevators.

CIHA 3502 Spenard Road Janitorial Services

• Wipe clean and sanitize all handrails.

• Wipe clean and sanitize water fountain.

• Wipe clean and sanitize conference room tables.

• Restrooms:

a) Clean and polish sinks, dispensers, and all chrome fixtures

b) Empty and clean disposals in stalls

c) Clean mirrors and frames

d) Sanitize floors; clean tile grout as needed

e) Sanitize toilets, toilet seats and urinals

f) Sanitize door handles and faucets

g) Clean and wipe down stall walls

h) Replenish bathroom toilet paper, paper towels, hand soap, seat liners, sanitary napkin

disposal bags with appropriate commercial grade products and ensure all products are

correct size to fit dispensers and all units are operating properly

i) Empty trash and replace all liners

• Summer only: sidewalks and curbs directly outside the entry doors to be swept

• Summer only: sweep front deck and stairs

• Sweep South covered landing and stairs

• Pick up trash around parking lot, sidewalks, landscaping and decks

3502 Spenard Monthly Services

• Dust all office doors, top and bottom

• Damp wipe any leather or plastic covered furniture

• Dust and polish door kick plates

• Dust picture frames, and clean glass frames

• Wash all interior windows including re-lights and window panels in office doors

• Damp wipe baseboards

• Clean dust from corners of carpeted areas

• Restrooms

a) Clean all wall surfaces around the sinks, including soap dispensers

b) Scrub and sanitize tiles surrounding the toilets and urinals

c) Wipe down doors to include doorknobs

d) Vacuum and dust air vents

e) Sanitize all trash containers

3502 Spenard Semi-Annual Services

• Clean all interior can light fixtures and fluorescent lamp tubes

• Carpet cleaning to be performed in all offices and common areas to manufacturer’s

specifications

• Vacuum exterior of all air vent covers, excluding those in the Main Hall

3502 Spenard Event Call Out Services

• Interior: Includes all interior services described in weekly services above, excluding office

area in the back (West) end of the building.

a) Entrance carpets to be vacuumed, door handles and glass to be wiped clean; Lobby

stairs and floors to be cleaned; Kiosk floors, counters and sink to be cleaned; Main

Hall floors to be cleaned; all trash cans to be emptied, bags replaced, and receptacles

to be cleaned as needed; back hallway and Green Room floors to be cleaned, counter

and sink to be cleaned; Elevator to be vacuumed and wiped clean as needed;

Basement hallway to be cleaned, including handrails and floors; Weidner Room floors,

Commodity Codes

• NAICS 561720Janitorial Services

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