Project Information

Bid Title

Bid 2026-05 Harlingen Smart Corridors Project CSJ-0921-06-401 Bid Notice & Bidder Registration Form

Issuing Agency

City of Harlingen

Location

Texas

Published Date

May 4, 2026

Closing Date

May 27, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Description	Opening Date	Closing Date
Bid 2026-05 Harlingen Smart Corridors Project CSJ-0921-06-401 Bid Notice & Bidder Registration Form	May 02, 2026 8:00 AM	May 27, 2026 2:00 PM

Attachment Preview

Notice is hereby given that the City of Harlingen, TX will receive competitive, sealed bids for:

Bid 2026-05 Harlingen Smart Corridors

CSJ: 0921-06-401

Bid/Contract Documents, including Drawings and Technical Specifications may be obtained at the Purchasing Office, 404

South 54th, Harlingen, Texas 78550 during regular business hours or may be emailed upon request to

mleal@myharlingen.us.

Sealed bids must be submitted on or before 2:00 p.m., Wednesday, May 27, 2026, at the Purchasing Office, 404 S. 54th

St., Harlingen, Texas 78550. Bids will be publicly opened and read aloud at 2:30 p.m., Wednesday, May 27, 2026, at City

Hall located at 118 E. Tyler Avenue, Harlingen, TX 78550. All inquiries shall be submitted by Wednesday, May 20, 2026.

Inquiries after this date will not receive a response.

A bid bond in the amount equal to five percent (5%) of the bid issued by an acceptable surety shall be submitted with each

bid. A certified check or bank draft payable to the City of Harlingen or negotiable U.S. government Bonds (as par value)

may be submitted in lieu of the Bid Bond.

Attention is called to the fact that not less than the federally determined prevailing (Davis-Bacon and related Acts) wage

rate, as issued by Department of Labor and contained in the contract documents, must be paid on this project. In addition,

the successful bidder must ensure that employees and applicants for employment are not discriminated against because of

race, color, religion, sex, national origin, sexual orientation, gender identity, or any other classification protected under the

law. All first-tier contractors are required to have or obtain an Employer Identification Number (EIN), a DUNS number, and

to register with the System for Award Management (SAM). Contractors & subcontractors will be required to comply

with the provisions of the E-Verify Federal Contractor Rule.

The City of Harlingen reserves the right to reject any or all bids or to waive any formalities or informalities in the bidding and

to award the contract to the Bidder which it considers has submitted the best and most advantageous bid. Bids may be

held by the City of Harlingen for a period not to exceed ninety (90) calendar days from the date of the bid opening. These

days shall be utilized for the purpose of reviewing the bids and investigating the Bidders qualifications prior to the contract

award. All contractors/subcontractors that are debarred, suspended or otherwise excluded from or ineligible for participation

on federal assistance programs may not undertake any activity in part or in full under this project. The City of Harlingen is

an Affirmative Action and Equal Opportunity Employer. Small (SBE), minority (MBE), and women-owned businesses (WBE)

are encouraged to submit bids for this project.

Eligible bidders on this project must be prequalified through TxDOT. Refer to TxDOT’s website for prequalification

requirements. Assure prequalification application is submitted to TxDOT at least ten (10) business days before bid

opening.

This project is financed in part by Federal funds. A 0% DBE goal has been established for this project in accordance

with 49 CFR Part 26. Notice of Requirement for Affirmative Action to Ensure Equal Opportunity (Executive Order

11246, as amended).

We request that you read carefully the Instructions to Bidders that are enclosed. For further information please contact the

Purchasing Department at (956) 216-5316.

City of Harlingen - Purchasing Department

404 S. 54th St., Harlingen TX 78550

(956) 216-5316

Email: purchasing@harlingentx.gov

_________________________________________________________________________________________________

Bidder Registration Information

IF YOUR COMPANY IS INTERESTED IN PARTICIPATING, PLEASE EMAIL THE REGISTRATION

INFORMATION BELOW TO PURCHASING@HARLINGENTX.GOV TO REQUEST A BID PACKET.

Company Name:

Company Address:

Phone #:

Fax#:

Contact Person

Name(s):

Email Address(s):

HUB Certified

(Yes/No):

HUB Certification#:

BID NUMBER: 2026-05

CONTRACT DOCUMENTS AND SPECIFICATIONS FOR

HARLINGEN SMART CORRIDORS PROJECT

BID SUBMISSION DEADLINE: Wednesday, May 27, 2026 at 2:00 p.m.

BID OPENING: Wednesday, May 27, 2026 at 2:30 p.m.

May 2026

PREPARED BY:

City of Harlingen

Engineering Department

502 E. Tyler Avenue

Harlingen, Texas 78550

All inquiries regarding this project should be submitted via email to

Procurement Supervisor, Mari Leal at purchasing@harlingentx.gov

Table of Contents

INVITATION TO BID .................................................................................................................................................................................... 1

INSTRUCTIONS TO BIDDERS ....................................................................................................................................................................... 2

BIDDERS INFORMATION ............................................................................................................................................................................ 5

MINIMUM INSURANCE REQUIREMENTS ................................................................................................................................................. 19

BOND & CONSTRUCTION INSURANCE ..................................................................................................................................................... 20

TEXAS WORKERS’ COMPENSATION RULES .............................................................................................................................................. 21

BID PROPOSAL/NONCOLLUSION AFFIDAVIT OF PRIME BIDDER .............................................................................................................. 26

BID FORM ................................................................................................................................................................................................. 29

BID BOND ................................................................................................................................................................................................. 30

BID SCHEDULE .......................................................................................................................................................................................... 32

Harlingen Smart Corridors – Location Map........................................................................................................................................ 34

STATEMENT OF BIDDER'S QUALIFICATIONS ............................................................................................................................................ 35

BID REFERENCE FORM ............................................................................................................................................................................. 36

CONFLICT OF INTEREST QUESTIONNAIRE ................................................................................................................................................ 37

CERTIFICATION REGARDING LOBBYING FOR ........................................................................................................................................... 39

CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS ......................................................................................................... 39

DISCLOSURE OF LOBBYING ACTIVITIES .................................................................................................................................................... 40

FINANCIAL INTEREST REPORT .................................................................................................................................................................. 42

CERTIFICATE FROM CONTRACTOR APPOINTING OFFICER OR EMPLOYEE ............................................................................................... 43

TO SUPERVISE PAYMENT OF EMPLOYEES................................................................................................................................................43

PERMISSIBLE PAYROLL DEDUCTIONS.......................................................................................................................................................44

PAYROLL DEDUCTION AUTHORIZATION .................................................................................................................................................. 45

WORKFORCE CENTER INFORMATION ........................................................................................................................................................................ 46

WRITTEN HAZARD COMMUNICATION PROGRAM...................................................................................................................................47

CERTIFICATE OF INTERESTED PARTIES (Form 1295): ............................................................................................................................... 48

CONTRACTOR STATEMENT ...................................................................................................................................................................... 49

FORM OF AGREEMENT ............................................................................................................................................................................ 50

PERFORMANCE BOND ............................................................................................................................................................................. 52

PAYMENT BOND ...................................................................................................................................................................................... 54

REQUEST FOR PAYMENT..........................................................................................................................................................................56

CONTRACT CHANGE ORDER REQUEST.....................................................................................................................................................57

CERTIFICATE OF CONSTRUCTION COMPLETION ...................................................................................................................................... 58

GENERAL CONTRACTOR'S ........................................................................................................................................................................ 59

AFFIDAVIT, WARRANTY, AND LIEN WAIVER ............................................................................................................................................ 59

SUBCONTRACTOR'S ................................................................................................................................................................................. 60

AFFIDAVIT, WARRANTY, AND LIEN WAIVER ............................................................................................................................................ 60

GENERAL CONDITIONS.............................................................................................................................................................................61

SPECIAL CONDITIONS OF THE CONTRACT................................................................................................................................................ 76

UTILITIES WITHIN PROJECTS .................................................................................................................................................................... 87

DISADVANTAGED BUSINESS ENTERPRISE REQUIREMENTS ..................................................................................................................... 88

CHILD SUPPORT STATEMENT ................................................................................................................................................................... 89

STATE OF TEXAS CHILD SUPPORT BUSINESS OWNERSHIP FORM ............................................................................................................ 90

CONTRACTOR’S ASSURANCE ................................................................................................................................................................... 91

CERTIFICATION TO NOT BOYCOTT ENERGY COMPANIES ........................................................................................................................ 92

CERTIFICATE NOT TO BOYCOTT ISRAEL ................................................................................................................................................... 93

CERTIFICATION REGARDING DISCLOSURE OF PUBLIC INFORMATION.....................................................................................................94

CERTIFICATION TO NOT DISCRIMINATE AGAINST FIREARM ENTITIES OR FIREARM TRADE ASSOCIATIONS ........................................... 95

PROHIBITION ON CERTAIN TELECOMMUNICATIONS EQUIPMENT OR SERVICES .................................................................................... 96

FORM FHWA-1273 ................................................................................................................................................................................... 97

GOVERNING SPECIFICATIONS AND SPECIAL PROVISIONS ..................................................................................................................... 111

INVITATION TO BID

Notice is hereby given that the City of Harlingen, Texas will receive competitive, sealed bids for:

Bid No. 2026-05 Harlingen Smart Corridors Project

CSJ: 0921-06-401

Bid/Contract Documents, including Drawings and Technical Specifications may be obtained at the Purchasing

Office, 404 South 54th, Harlingen, Texas 78550 during regular business hours or may be emailed upon request

to mleal@myharlingen.us.

Sealed bids must be submitted on or before 2:00 p.m., Wednesday, May 27, 2026 at the Purchasing Office,

404 S. 54th St., Harlingen, Texas 78550. Bids will be publicly opened and read aloud at 2:30 p.m., Wednesday,

May 27, 2026, at City Hall located at 118 E. Tyler Avenue, Harlingen, TX 78550. All inquiries shall be submitted

by Wednesday, May 20, 2026. Inquiries after this date will not receive a response.

A bid bond in the amount equal to five percent (5%) of the bid issued by an acceptable surety shall be submitted

with each bid. A certified check or bank draft payable to the City of Harlingen or negotiable U.S. government

Bonds (as par value) may be submitted in lieu of the Bid Bond.

Attention is called to the fact that not less than the federally determined prevailing (Davis-Bacon and related

Acts) wage rate, as issued by Department of Labor and contained in the contract documents, must be paid on

this project. In addition, the successful bidder must ensure that employees and applicants for employment are

not discriminated against because of race, color, religion, sex, national origin, sexual orientation, gender identity,

or any other classification protected under the law. All first-tier contractors are required to have or obtain an

Employer Identification Number (EIN), a DUNS number, and to register with the System for Award Management

(SAM). Contractors & subcontractors will be required to comply with the provisions of the E-Verify

Federal Contractor Rule.

The City of Harlingen reserves the right to reject any or all bids or to waive any formalities or informalities in the

bidding and to award the contract to the Bidder which it considers has submitted the best and most advantageous

bid. Bids may be held by the City of Harlingen for a period not to exceed ninety (90) calendar days from the

date of the bid opening. These days shall be utilized for the purpose of reviewing the bids and investigating the

Bidders qualifications prior to the contract award. All contractors/subcontractors that are debarred, suspended

or otherwise excluded from or ineligible for participation on federal assistance programs may not undertake any

activity in part or in full under this project. The City of Harlingen is an Affirmative Action and Equal Opportunity

Employer. Small (SBE), minority (MBE), and women-owned businesses (WBE) are encouraged to submit bids

for this project.

Eligible bidders on this project must be prequalified through TxDOT. Refer to TxDOT’s website for

prequalification requirements. Assure prequalification application is submitted to TxDOT at least ten

(10) business days before bid opening.

This project is financed in part by Federal funds. A 0% DBE goal has been established for this project

in accordance with 49 CFR Part 26. Notice of Requirement for Affirmative Action to Ensure Equal

Opportunity (Executive Order 11246, as amended).

We request that you read carefully the Instructions to Bidders that are enclosed. For further information please

contact the Purchasing Department at (956) 216-5316.

1

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541690Other Scientific and Technical Consulting Services

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