Project Information

Bid Title

Community Center Alley Reconstruction

Issuing Agency

Pella city

Location

Iowa

Published Date

Dec 2, 2025

Closing Date

Jan 13, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Community Center Alley Reconstruction
Category:	City of Pella Bids
Status:	Open
Bid Recipient:	City of Pella City Clerk

Description: See attached Notice to Bidders. Publication Date/Time: 12/2/2025 6:00 PM Publication Information: See attached Notice to Bidders. Closing Date/Time: 1/13/2026 11:00 AM Submittal Information: City of Pella City Hall Attn: City Clerk 825 Broadway Street Pella, IA 50219 Related Documents: Notice to Bidders - Community Center Alley Reconstruction - Pella (PDF)

Attachment Preview

NOTICE TO BIDDERS

COMMUNITY CENTER ALLEY

RECONSTRUCTION

PELLA, IOWA

2026

Time and Place for Filing Sealed Proposals. Sealed bids for the work comprising the

improvements as stated below must be filed before 11:00 AM on January 13, 2026, in the office

of the City Clerk, City Hall, 825 Broadway, City of Pella, Iowa. Proposals received after the

deadline for submission of bids as stated herein shall not be considered and shall be returned to the

late bidder unopened.

Time and Place Sealed Proposals Will be Opened and Considered. Sealed proposals will be

opened and bids tabulated at 11:00 AM on January 13, 2026, in the office of the City Clerk, Pella

City Hall, 825 Broadway. The bids will be considered by the City of Pella City Council at its

meeting at 6:00 PM on January 20, 2026 in the City Council Chambers, Public Safety Complex,

614 Main Street, Pella, Iowa. The City Council may award a Contract at said meeting, or at such

other time and place as shall then be announced. The City of Pella reserves the right to reject any

and all bids.

Time for Commencement and Completion of Work. Work on the improvement shall be

commenced immediately upon issuance of a written Notice to Proceed. The contract shall be fully

completed and ready for final payment within 50 working days from written Notice to Proceed.

Notice to Proceed will be issued no earlier than May 11, 2026 and no later than May 18, 2026.

Bid Security. Each bidder shall accompany its bid with bid security as security that the

successful bidder will enter into a contract for the work bid upon and will furnish after the award

of contract a corporate surety bond, in form acceptable to the City, for the faithful performance of

the contract, in an amount equal to one hundred percent of the amount of the contract. The bidder's

security shall be in the amount fixed in the Instruction to Bidders and shall be in the form of a

cashier's check, a certified check, or a bank money order drawn on a FDIC insured bank in Iowa

or on a FDIC insured bank chartered under the laws of the United States; or a certified share draft

drawn on a credit union in Iowa or chartered under the laws of the United States; or a bid bond on

the form provided in the contract documents with corporate surety satisfactory to the City. The bid

shall contain no condition except as provided in the specifications.

Contract Documents. Electronic project documents are available at no cost at

www.gardenassociates.net by clicking the "Bidding Documents" link and choosing the

"COMMUNITY CENTER ALLEY RECONSTRUCTION - PELLA, IOWA - 2026" project on

the left. Project information, engineer's cost opinion, and plan holder information is also available

at this website. Plan downloads require the user to register for a free membership at

QuestCDN.corn. Download delivery fee is $0.00. Bid forms, plans and specifications may be

obtained from Garden & Associates, Ltd., P.O. Box 451, 1701 3rd Avenue East, Suite 1, Oskaloosa,

IA 52577 upon deposit of $50.00. A refund of $50.00 for plans and specifications will be made to

those returning them in good condition within fourteen (14) days after the contract award.

G&A 5025140

00100-1

Preference of Products and Labor. Preference shall be given to domestic construction materials

by the contractor, subcontractors, materialmen, and suppliers in performance of the contract and,

further, by virtue of statutory authority, preference will be given to products and provisions grown

and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully

required under Iowa statutes.

General Nature of Improvement. The work generally consists of the following:

Reconstruction of the Community Center Alley from Union Street to Liberty Street: work

includes but is not limited to 227 LF of Storm Sewer; 800 SY of PCC Pavement; 796 LF of Beam

Curb; 630 SY of Brick In-Lay; removal and replacement of driveways and sidewalks; and

miscellaneous associated work including cleanup, pavement markings, and surface restoration. See

Bid Proposal for complete list of quantities.

Building materials, supplies, and equipment incorporated into said improvement are exempt

from Iowa Department of Revenue and Finance sales tax and any applicable local option sales tax

and school infrastructure local option sales tax pursuant to Iowa Code Sections: 422.42 (15) &

(16), and 422.47 (5). Bidder shall not include payment of Iowa sales tax in Bid. "Jurisdiction" will

provide Purchasing Agent Authorization Letter and Designated Exempt Entity Iowa Construction

Sales Tax Exemption Certificate. Contractor will coordinate sales tax exempt purchases with

subcontractors and material and equipment suppliers. Contractor will maintain records identifying

the materials purchased sales tax exempt and will maintain records verifying the use of said

materials on said improvement.

Payment to the Contractor for said improvements will be made in monthly estimates and one

final payment. Monthly estimates will be equivalent to ninety-seven percent (97%) of the contract

value of the work completed during the preceding calendar month. Such monthly payment will in

no way be construed as an act of acceptance for any part of the work partially or totally.

In accordance with Iowa statutes, a resident bidder shall be allowed a preference as against a

nonresident bidder from a state or foreign country if that state or foreign country gives or requires

any preference to bidders from that state or foreign country, including but not limited to any

preference to bidders, the imposition of any type of labor force preference, or any other form of

preferential treatment to bidders or laborers from that state or foreign country. The preference

allowed shall be equal to the preference given or required by the state or foreign country in which

the nonresident bidder is a resident. In the instance of a resident labor force preference, a

nonresident bidder shall apply the same resident labor force preference to a public improvement in

this state as would be required in the construction of a public improvement by the state or foreign

country in which the nonresident bidder is a resident.

Final payment to the Contractor will be made no earlier than thirty (30) days from and after

final acceptance of the work by the "Jurisdiction". Before final payment is made, the Contractor

shall file with the "Jurisdiction" lien waivers from material suppliers and/or subcontractors

showing that they were paid in full for materials supplied and/or work performed on the project.

G&A 5025140

00100-2

Liquidated damages in the amount of Seven Hundred Fifty Dollars ($750.00) per consecutive

calendar day will be assessed for each day that the work shall remain uncompleted after the end of

the contract period stated above.

Successful Bidder will be required to furnish Performance, Payment and Maintenance Bond

acceptable to the City of Pella on the form provided in the specifications in amounts equal to one

hundred percent (100%) of the contract price.

Aard of the contract will be to the lowest responsible bidder submitting the lowest acceptable

bid. The City of Pella hereby reserves the right to reject any or all bids, to waive informalities and

irregularities and to enter into such contract as it may deem to be for the best interest of the City

of Pella. Only one contract will be awarded for project.

This Notice is given by authority of the City of Pella, Iowa.

Don DeWaard, Mayor

City of Pella, Iowa

ATTEST:

Mandy Smith, City Clerk

4929-7071-5516-1\10994-000

G&A 5025140

00100-3

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