Project Information

Bid Title

1412070846 (IFB) Construction Services for Christobel Septic Tank Phase-Out

Issuing Agency

JEA

Location

Florida

Published Date

Nov 7, 2025

Closing Date

Jan 13, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

1412070846 (IFB) Construction Services for Christobel Septic Tank Phase-Out

The purpose of this solicitation for Construction Services for Christobel Septic Tank Phase-Out (this "Solicitation") is to select a vendor to provide construction services to install approximately 32,000 LF of gravity sewer main, 23,000 LF of water main, two pump stations, and the necessary restoration work in the Christobel Septic Tank Phase-Out project area as described in this Solicitation (the "Work") and to determine the best method for JEA to procure the Work with regards to pricing, quality, design, and workmanship.

USE THIS LINK TO ACCESS THE SOLICITATION ON ZYCUS:

https://zsn.zycus.com/guest/genericRegister/JEA074/iSource/1002910/

Mandatory Pre-Response Meeting: November 17, 2025, at 11:00AM

Response Due Date: January 13, 2026

1412070846 Solicitation

Attachment Preview

Solicitation

For Participation in

Construction Services for Christobel Septic Tank Phase-Out

for

JEA

Jacksonville, FL

Solicitation Number 1412070846

Mandatory Pre-Response Meeting via Microsoft Teams on November 17, 2025, at 11:00AM

Meeting URL: https://teams.microsoft.com/l/meetup-

join/19%3ameeting_YWQ1ZjI0MGYtMzA0Yi00ZTMzLWJkMGMtNTBkNDQ4OTYwNTRl%40thread.v2/0?contex

t=%7b%22Tid%22%3a%22c0d91960-576d-4631-bc37-56584b7dc8db%22%2c%22Oid%22%3a%225cb8eebd-b082-

4a89-bf53-12cbd409a3e6%22%7d

Meeting ID: 232 319 174 142 57

Meeting Passcode: Me2Qu6DY

Dial In:321-558-7338

Phone conference ID: 755 558 936#

Those planning to attend via Microsoft Teams should send contact information to mcdomv@jea.com, 48 hours prior to

the Pre-Response Meeting to have contact information documented.

Responses are due on January 13, 2026, by 12:00 PM EST

All Responses shall be submitted through JEA’s E-Procurement and Contract Management Portal which is provided

by Zycus Supplier Network which can be accessed at https://zsn.zycus.com/guest. Instructions on how to login to

Zycus is provided below in this Solicitation. LATE RESPONSES MAY BE REJECTED.

JEA will publicly open all Responses received from qualified Respondents on the January 13, 2025, via Microsoft

Teams.

For more information, please contact the JEA Buyer at:

Marline McDonald, mcdomv@jea.com , 904-760-6614

1.2) Scope of Work

The purpose of this solicitation for Construction Services for Christobel Septic Tank Phase-Out (this "Solicitation") is

to select a vendor to provide construction services to install approximately 32,000 LF of gravity sewer main, 23,000

LF of water main, two pump stations, and the necessary restoration work in the Christobel Septic Tank Phase-Out

project area as described in this Solicitation (the "Work") and to determine the best method for JEA to procure the

Work with regards to pricing, quality, design, and workmanship.

A more detailed description of the Work is provided in the Technical Specifications included as an Exhibit to this

Solicitation.

Capitalized terms used in this Solicitation without definition shall have the definitions given to them in Section 2 of

this Solicitation.

1.3) Background

JEA owns, operates and manages the electric system established by the City of Jacksonville, Florida since 1895. In June

1997, JEA also assumed operation of the water and sewer system previously managed by the city. JEA is located in

Jacksonville, Florida, where we proudly serve an estimated 522,469 electric, 396,566 water and 316,441 sewer and

26,902 reuse water customers. JEA is Florida's largest community owned utility and the eighth largest municipal in the

United States.

1.4) Invitation - Submitting a Response

Respondents that meet the Minimum Qualification stated herein are invited to submit a Response to this Solicitation to

perform the Work. A complete copy of this Solicitation, the Technical Specifications, forms and all other documents

referenced in this Solicitation are on JEA’s E-Procurement and Contract Management Portal which is provided by

Zycus Supplier Network which can be accessed at https://zsn.zycus.com/guest/genericRegister/JEA074. Instructions

on how to login to Zycus is provided below in this Solicitation.

All Responses are due at the time indicated on the title page of this Solicitation. Section 1 of this Solicitation are the

instructions for submitting a Response for this Solicitation. Section 2 of this Solicitation contain the definitions and

commercial contract terms associated with this procurement.

A Contract will be presented to the Respondent awarded this Work and the Contract will incorporate by reference this

entire Solicitation and all associated Addenda. A sample of the JEA Contract can be found on jea.com.

All documentation submitted with a Response must reference the Solicitation Title and Number stated herein. All

Responses must be made on the appropriate forms and formats as specified by this Solicitation and uploaded to JEA’s

procurement platform.

All Responses should be delivered electronically to JEA via the Zycus platform. An automated, detailed auditing

system provides sealed Response integrity. Responses remain sealed on the platform until the Close Date & Time

(Due Date & Time).

A Respondent shall be solely responsible for timely delivery of its Response to the Zycus Supplier

Network. Respondents are strongly encouraged to acquire log in credentials early as possible. Additionally

Respondents are encouraged to submit Responses early to ensure uploading process goes smoothly. If Respondent is

not able to submit its Response via Zycus, then please email the Response to the JEA Buyer identified in the

Section below titled "Questions".

Responses are due by the time and on the date stated on the cover page of this Solicitation. LATE RESPONSES

MAY BE REJECTED.

1.5) Zycus Instructions

I. How to Log into Zycus

A. New Users – Zycus

1. New Users will need to register to login. Registration will require Company name, address, phone, contact, title,

phone and email address. Also, it is recommended users use Google Chrome to access Zycus.

2. Note if the company is already doing business with JEA, you may find the company is already registered in Zycus.

To find out if you are registered, try entering your email address in the New User Registration screen. If you receive a

message stating “Email ID already registered”, log in as an Existing User Log-in”. If you don’t know your password,

enter your email address and click on “Forgot Password”.

B. Existing Users or New Users with Previously Registered Emails

1. Once the user has a login on the sourcing platform select “Existing User Log-in”, the user may navigate to the

solicitation by selecting the icon for the applicable solicitation.

II. How to Submit a Response Using Zycus

1. Once logged in, users will see all JEA Sourcing Events, then select the applicable event.

2. Once in the Sourcing Event. The Sourcing Event has prompts for actions required to respond to the solicitation.

3. For the user to proceed to submit a Response to JEA using Zycus, the user will be required to provide its acceptance

of the of the Zycus iSource Terms & Conditions associated with the work. Such Terms and Conditions may cover

non-disclosure, safety, cyber security, Invitation for Bid contract terms, etc.

4. Once all terms are accepted, additional Solicitation information will be available for viewing and submitting a

Response by selecting “Confirm Participation”. JEA will then have a record indicating the company intends to submit

a Response.

5. A user then can respond to each section of the Solicitation, once completed with each section, select “Save”. Note

each section has a red, yellow, green light code. Items will turn green once completed. Yellow and red lights mean

there is additional action required. Users may also note under each tab, there are multiple questions to respond to,

scroll down the list to ensure all questions are answered.

6. In most Solicitations, JEA will provide Technical Specifications, pricing tables in Excel which the user will need to

download. Additionally, Excel pricing tables may need to be uploaded once completed to as part of the Response.

Users can download the required attachments by selecting the “Buyers Attachments” icon.

7. Once the required forms are uploaded and saved, the section light will turn green. Once all sections are completed

and green lighted, the User may select “Submit Response”.

8. Once the user selects “Submit Response”, the user will receive a “Success” pop-up when submitted.

9. Once submitted users may recall and modify submitted documentation and submit information until the Response

Due Date and Time.

1.6) Questions

All Questions must be submitted in writing to the JEA Buyer listed herein at least five business days prior to the

opening date. Questions received within five business days prior to the opening date may not be answered.

1.7) Pre-Response Meeting

There will be a mandatory Pre-Response meeting associated with this Solicitation at the date and time listed on the

cover page of this Solicitation. All interested Respondents are required to attend the Pre-Response meeting. Those

planning to attend the Microsoft Teams may email their name and contact information to the JEA Buyer listed

herein at least 48 hours prior to the Pre-Response meeting to facilitate roll call. A Respondent must only sign in

representing one company, unless otherwise agreed to by JEA in writing.

1.8) Opening of Responses

All Responses received shall be publicly announced and recorded via WebEx at the date and time indicated on the

cover page of this Solicitation.

The details for the WebEx will be on jea.com at the following website: https://www.jea.com approximately 48 hours

before the Response opening.

At the opening of Responses, a JEA representative will publicly open each Response that was received prior to the

Date and Time, except for those Responses that have been properly withdrawn. JEA has the right to waive

irregularities or informalities in the Responses to the extent allowable under applicable laws.

1.9) Minimum Qualifications

Respondent must meet the following Minimum Qualifications to be considered eligible to have its Response evaluated

by JEA. Respondent must complete and submit the Minimum Qualification Form provided in this Solicitation.

Respondents that are working or have worked for JEA in the past 2 years involving similar work must submit JEA as a

reference. JEA reserves the right to ask for additional back up documentation or additional reference projects to

confirm the Respondent meets the requirements stated above.

JEA may reject Responses from Respondents not meeting all of the following Minimum Qualifications:

I. The Respondent must be on JEA’s Responsible Bidders List (RBL) WM3 Gravity Sanitary Sewer Main

Construction Underground Trench.

➢ Visit https://www.jea.com/About/Procurement/Become_a_Vendor/Responsible_Bidders/ to learn

how to become approved.

Any Respondent whose contract with JEA was terminated for default within the last two years shall have its

Response rejected.

1.10) Number of Contracts to be Awarded

JEA intends to Award one (1) Contract for the Work. JEA reserves the right to Award more than one Contract based

on certain groupings of the Work items, or JEA may exclude certain Work items, if JEA determines that it is in its best

interest.

1.11) Insurance Requirements

Prior to JEA issuing a Purchase Order to the Company to begin the Work, the Company shall submit a certificate of

insurance (COI) that is in compliance with amounts and requirements as indicated in this Solicitation. Note that the

COI shall specifically indicate JEA as additional insured on all required insurance except Worker's Compensation and

Professional Liability (if applicable). Furthermore, waiver of subrogation must be provided for all required insurance

in favor of JEA, including its board members, officers, employees, agents, successors, and assigns.

1.12) Liquidated Damages in Contract

The Contract issued pursuant to this Solicitation contains liquidated damages tied to project completion deadlines. The

Respondent should review the specific time frames and liquidated damage amounts prior to submitting its Response.

1.13) Jacksonville Small and Emerging Business (JSEB) Participation Goal

The specific JSEB participation requirement for the Scope of Work described in this Solicitation is 5%. This

percentage is the percentage of the Respondent’s total bid price, less the Supplemental Work Authorization

(SWA), General/Special Conditions, and other allowances as listed in the Bid Workbook, and as noted in the Award

documentation, that must be awarded or subcontracted to JSEB firms. Failure to fully comply with the JSEB

requirements stated herein may disqualify the Response. Respondents are required to complete and submit with their

Response the List of Subcontractors Form, which can be found at www.jea.com. Respondents must specify on the List

of Subcontractors Form how they intend to comply with the JSEB participation requirement stated herein.

Respondents that do not meet the JSEB participation requirement and/or do not submit a List of Subcontractors Form

with their Response may have their Reponses rejected, unless they are exempted under the good faith exception

described below.

In no case shall the Respondent make changes to the JSEB firms listed in its Response, revise the JSEB Scope of

Work or Dollar Amount as stated in its Response without prior written notice to the JEA Project Manager and JEA

Manager Supplier Diversity Programs, and without subsequent receipt of written approval from JEA Project Manager

and JEA Manager Supplier Diversity Programs. JSEB firms that qualify for this Contract are those shown on the

current City of Jacksonville JSEB Directory appearing at https://jaxseb.coj.net. Certification of JSEB firms must

come from the City of Jacksonville. No other agency or organization is recognized for purposes of this Contract.

If the Response does not comply with the JSEB participation requirement established in this Solicitation, the

Respondent must submit documentation as part of its Response describing in detail its good faith efforts to comply

with the JSEB participation requirement of the Solicitation. This documentation shall include at a minimum the

following items:

1. The Respondent shall contact the JEA Manager Supplier Diversity Programs for assistance when all independent

attempts (emails, phone calls, faxes and letters) to contact qualified JSEB firms have failed and shall do so in adequate

time for JSEB firms to be identified and to allow JSEB firms adequate time in which to respond.

2. A written and signed statement describing the level of effort for each of the requirements listed below, including

dates and times, people whom the Respondent contacted and phone numbers to enable JEA to confirm good faith

efforts.

3. Emails and copies of written solicitations of participation the Respondent sent to qualified JSEB firms, showing

adequate response time was provided, defining the scope and nature of the work the JSEB firm is asked to perform,

Respondent contact information for questions and follow-up, and an offer to meet to review plans, specifications and

scope.

4. A statement of the Respondent’s efforts to negotiate a suitable agreement with JSEB firms including call logs

showing participants, dates, times, topics discussed, and open issues.

5. A statement of the Respondent's efforts to help qualified firms that may require assistance in obtaining bonding,

insurance, financing, technical support, procedural information, or other items necessary to compete for and perform

the Work.

6. For each offer received from a qualified JSEB firm but rejected by Respondent, a statement explaining why such

offer was not made part of the Response.

7. For each qualified JSEB firm contacted but considered unqualified by the Respondent to perform a portion of the

Work, a statement of the reasons Respondent considered firm to be unqualified.

Failure by the Respondent to contact the JEA Manager Supplier Diversity Programs as required herein will be

considered when determining if the Respondent has made a good faith effort. The Respondent understands and agrees

that receipt of a lower bid from a non-JSEB qualified firm, will not in and of itself, be sufficient reason to justify

failing to meet the JSEB requirements of the Solicitation. The determination as to whether the Respondent made a

good faith effort in trying to achieve the JSEB participation requirement of this Solicitation will be made solely by

JEA and prior to Award.

All questions and correspondence concerning the JSEB program should be addressed to the following contact:

Bill Hickey

Manager, Supplier Diversity Programs and Procurement Services

JEA

hickwj@jea.com or jsebprogram@jea.com

1.14) Basis of Award - Lowest Bid

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 562991Septic Tank and Related Services

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