Project Information

Bid Title

Single Stream Recyclables Collection Service

Issuing Agency

Northeast Maryland Waste Disposal Authority

Location

Maryland

Published Date

Apr 20, 2026

Closing Date

Jun 18, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

how to work with the authority procurement opportunities

Request for Proposals
for
Single Stream Recyclables Collection Service
for
Frederick County, Maryland
Now Available

The Northeast Maryland Waste Disposal Authority (“Authority”) on behalf of the County is requesting Proposals from vendors (“Proposers”) for Residential Single Stream Recyclable Materials Collection Service, every other week to each Residential Service Unit in the service areas unless otherwise instructed by the County.

Upon the award of the Service Contract to the successful Proposer (the “Contractor”), it is anticipated that the residential curbside Single Stream Recyclables Collection Services will begin on or about March 1, 2027, via the method as selected by the County and Authority. The Service Contract shall have an initial term ending June 30, 2032. The Authority, at its sole discretion, may extend this Service Contract for up to three (3) optional one (1) year terms, through June 30, 2035, on the same terms and conditions as set forth in the Service Contract.

A pre-proposal meeting will be held on Friday, May 1, 2026 at 11:00 AM. The pre-proposal meeting will take place via Microsoft Teams. Potential proposers are encouraged to attend the pre-proposal meeting but not required to attend in order to respond to this RFP. Potential attendees must RSVP to procurement@nmwda.org no later than 4:00 PM on Thursday, April 30, 2026 in order to receive the link to the meeting.

Proposers shall submit questions or requests for additional information to procurement@nmwda.org
on or before 4:00 p.m. (local time) on Friday, May 15, 2026. Neither the County nor the Authority will accept Proposer telephone calls or visits during the Technical and Price Proposal evaluation process.

All contacts relative to this solicitation, including requests for information as well as questions concerning these instructions, shall be emailed to procurement@nmwda.org

The Technical and Price Proposal must be emailed on or before 4:00 p.m. (local time) on Thursday, June 18, 2026. Each Proposer shall submit an electronic copy of its Technical and Price Proposal (Appendix C) via email to procurement@nmwda.org with the subject line “Single Stream Recyclables Collection Service RFP for Frederick County.” The Technical Proposal shall not be longer than thirty (30) pages.

The RFP, as well as supporting documents, will be posted and available for viewing/download from the links provided below. You may also email procurement@nmwda.org to request a copy.

RFP for Frederick County for Single Stream Recyclables Collection Service (issued 4-20-26)
Appendix A DRAFT Service Agreement for Frederick Recyclable Materials Collection
Appendix E Residential Recycling Collection Route Information

Notice Posted: 4-20-26

Attachment Preview

RFP for Frederick County Acceptable Materials Collection Service

April 20, 2026

Request for Proposals

for

SINGLE STREAM

RECYCLABLES COLLECTION

SERVICE

by

Northeast Maryland Waste Disposal

Authority

for

Frederick County, Maryland

Date of Issue: April 20, 2026

RFP for Frederick County Acceptable Materials Collection Service

April 20, 2026

Table of Contents

1. BACKGROUND AND PURPOSE ...........................................................................................1

2. GENERAL INFORMATION ...................................................................................................2

2.1 PROCUREMENT......................................................................................................................2

2.2 RFP AVAILABILITY ...............................................................................................................3

2.2 PRE-PROPOSAL CONFERENCE ...........................................................................................3

2.3 INFORMATION OR CLAIRIFCATION REQUESTS ............................................................3

2.4 SUBMITTAL REQUIREMENTS.............................................................................................4

2.5 CONFIDENTIAL INFORMATION .........................................................................................4

2.6 EQUAL EMPLOYMENT OPPORTUNITY ............................................................................4

2.7 IRREVOCABILITY OF PRICE PROPOSALS........................................................................5

2.8 ADDITION OF SUBCONTRACTOR FOR THE SERVICE...................................................5

3. SCOPE OF SERVICE ..............................................................................................................5

3.1 PROJECT DESCRIPTION........................................................................................................5

3.2 SERVICE CONTRACT TERM ................................................................................................6

3.3 ACCEPTANCE OF TERMS OF SERVICE CONTRACT ......................................................6

3.4 PRICE PROPOSALS ................................................................................................................6

4. MINIMUM QUALIFICATIONS ............................................................................................6

5. REQUIRED CONTENT OF PROPOSALS...........................................................................7

5.1 GENERAL INFORMATION ABOUT PROPOSER................................................................7

5.2 EXPERIENCE W/ SINGLE STREAM RECYCLABLES COLLECTION SERVICES .........8

5.3 PROPOSAL REQUIREMENTS ...............................................................................................9

5.4 FINANCIAL QUALIFICATIONS..........................................................................................10

5.5 PROPOSAL BOND.................................................................................................................11

5.6 PERFORMANCE BOND OR LETTER OF CREDIT............................................................11

5.7 OTHER PROPOSAL REQUIREMENTS ..............................................................................11

6. EVALUATION PROCESS AND CRITERIA .....................................................................12

6.1 EVALUATION PROCESS .....................................................................................................12

6.2 EVALUATION CRITERIA ....................................................................................................12

6.3 PROCUREMENT METHOD..................................................................................................13

6.4 DISCRETION IN DETERMINING DEVIATIONS AND COMPLIANCE .........................13

7. ADA COMPLIANCE .............................................................................................................13

RFP for Frederick County Acceptable Materials Collection Service

April 20, 2026

7.1 ALTERNATIVE FORMS ......................................................................................................13

APPENDIX A: SERVICE CONTRACT ...................................................................................14

APPENDIX B: ADDENDA RECEIPT FORM .........................................................................15

APPENDIX C: PRICE PROPOSALS .......................................................................................16

APPENDIX D: RESIDENTIAL RECYCLING COLLECTION REGIONS ........................17

APPENDIX E: RESIDENTIAL RECYCLING COLLECTION ROUTE INFORMATION

........................................................................................................................................................18

APPENDIX F: COUNTY OFFICE RECYCLING PROGRAM COLLECTION

INFORMATION ..........................................................................................................................19

APPENDIX G: FORM E-1 PROPOSER’S CONTACT INFORMATION FORM ..............21

APPENDIX H: FORM E-2 WAIVER OF DAMAGES ...........................................................22

APPENDIX I: PROPOSAL ITEM CHECKLIST....................................................................23

RFP for Frederick County Acceptable Materials Collection Service

April 20, 2026

SINGLE STREAM RECYCLABLES COLLECTION SERVICE

REQUEST FOR PROPOSALS (“RFP”)

1. BACKGROUND AND PURPOSE

Frederick County, Maryland is a body corporate and politic, and a political subdivision of the State

of Maryland. As such, Frederick County (“County”) encompasses 660+/- square miles of territory

with a County Road network of 2,700+/- miles of County roadways, with 90,000 +/- individual

Residential Units (Services) that will qualify for Single Stream Recyclables Collection Services and

County Office Recycling Program (CORP) Materials Collection Service under this Service

Contract.

The Northeast Maryland Waste Disposal Authority (“Authority”) on behalf of the County is

requesting Proposals from vendors (“Proposers”) for Residential Single Stream Recyclable

Materials Collection Service, every other week to each Residential Service Unit in the service areas

unless otherwise instructed by the County. The Proposer must submit Price Proposals for ALL

Single Stream Recyclables Collection Services, as detailed below.

Please note, the Appendix C Price Proposal Form acts as the base cost for the County’s calculation,

for per unit Single Stream Recyclables Collection Service for qualifying Residential Units that fall

under the Acceptable Material definition. The County desires to be able to update the Acceptable

Materials list through the term of the contract (including any renewal periods).

Proposals are for the Service Area Single Stream Recyclables Collection. The Contractor (defined

below) shall drive a daily route (ride past/collect from +/- 9,000-13,000 residences per day) when

performing Residential Single Stream Recyclable Materials Collection Service, every other week to

each Residential Service Unit in the in the service areas unless otherwise instructed by the County.

Please see Appendix D for a map of Residential Recycling Collection Regions and Appendix E for

Residential Recycling Collection Route Information. The Contractor shall collect all acceptable

Recyclable Materials that are placed in or around at least one (1) County Recycling Container. The

County reserves the right to amend the list of acceptable Recyclable Materials at any time. The

County will provide the Contractor a route, i.e. a Service Area Single Stream Recyclables Collection

Service Calendar (geographic map/zone and list of qualifying residences) to be serviced under the

Service Contract. The Contractor must perform its daily Service Area Single Stream Recyclables

Collection. The geographic map/zone of qualifying residences will be driven by and collected by

the Contractor, regardless of how much Acceptable Material is set out on a given day, per the

applicable Service Area per day. The County intends for the Contractor to provide Single Stream

Recyclables Collection Service every other week per residence. There is no guarantee of usage by

the County or Authority for this Service.

Pricing for CORP Materials Collection Service within the geographic borders of the County are

also being sought. This will be a material collection to all current and future County offices in the

County where Recyclable Materials are commingled together in a Recycling Container and

removed from the County office by Contractor, delivered to and unloaded at the Designated

Recycling Facility as requested by the Frederick County, Division of Solid Waste and Recycling

1

RFP for Frederick County Acceptable Materials Collection Service

April 20, 2026

(“Division”) to be performed within seven (7) Business Days of the request (see Section 4.2.4 of

the Service Contract). There is no guarantee of usage by the County or Authority for this Service.

See Appendix F for current CORP Collection Information.

The Proposer is allowed to use the County’s Acceptance Facility (at no cost) to perform these

Services during their hours of operation, as listed below:

Frederick County Transfer Station, 9031 Reichs Ford Road, Frederick, MD 21701. Open from 7:00

a.m. – 4:30 p.m. Monday through Saturday.

Upon the award of the Service Contract to the successful Proposer (the “Contractor”), it is

anticipated that the residential curbside Single Stream Recyclables Collection Services will begin

on or about March 1, 2027, via the method as selected by the County and Authority. The Service

Contract shall have an initial term ending June 30, 2032. The Authority, at its sole discretion, may

extend this Service Contract for up to three (3) optional one (1) year terms, through June 30, 2035,

on the same terms and conditions as set forth in the Service Contract. See Section 3.2 of the RFP

and Section 1.1 of the Service Contract.

The Authority is soliciting Proposals for the Single Stream Recyclables Collection Service in

accordance with the attached draft Service Contract (Appendix A).

All capitalized terms not otherwise defined in this RFP have the meanings set forth in Section 2 of

the Service Contract, attached as Appendix A to this Request for Proposals.

Summary of Dates

Issuance of RFP

Pre-Proposal Meeting (virtual)

Offeror Written Questions due

Responses to Offeror Written Questions

(tentative)

Offeror Proposals due

Proposal Evaluation/Negotiation/Award

Service Start Date

Monday, April 20, 2026

Friday, May 1, 2026 at 11:00 AM

Friday, May 15, 2026 at 4:00 PM

Friday, May 29, 2026

Thursday, June 18, 2026 at 4:00 PM

August 2026

March 1, 2027

2. GENERAL INFORMATION

Currently, the County provides Service Area Single Stream Recyclables Collection for its

Participating Residents through a third-party contractor and has the option to utilize CORP

Collection Services under the same service contract.

The Authority will evaluate the Proposer's technical and financial qualifications and the Technical

and Price Proposals (Appendix C) based on the written materials received and other evaluations that

may be conducted by the Evaluation Committee, as further described in Section 6 of the RFP.

2.1 PROCUREMENT

2

Commodity Codes

• NAICS 562111Solid Waste Collection

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