Project Information

Bid Title

Third-Party Administrator for City Events

Issuing Agency

City of Pontiac

Location

Michigan

Published Date

May 4, 2026

Closing Date

May 12, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Project ID:

Title: Third-Party Administrator for City Events

Addenda: 0

Release Date: 5/4/2026

Due Date: 5/12/2026

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Third-Party Administrator for City Events

Administration - Events

96234

Project ID: 2026-REQ-0141

Release Date: Monday, May 4, 2026

· Due Date: Tuesday, May 12, 2026 3:00pm

Posted Monday, May 4, 2026 6:38pm

All dates & times in Eastern Time

Draft Response Events RSVP No Bid7 days, 17 hours, 22 minutes

Post Information

Posted At:Mon, May 4, 2026 6:38 PM
Sealed Bid Process:No
Private Bid:No

Overview

Summary

The City of Pontiac is seeking a qualified firm to provide vendor payment services for City-designated events. The selected firm will support the City by processing payments only for vendors approved and selected by the City’s Event Coordinator. The contractor will not be responsible for vendor selection, event planning, event management, or day-of-event operations.

Background

The City of Pontiac hosts and supports special events that may involve multiple departments, vendors, and public spaces. To keep events organized and financially controlled, the City needs a clear process for event planning, vendor coordination, and vendor payment administration.

The City’s role is to approve and oversee event activity through its staff, including the Event Coordinator, while ensuring vendors are properly selected, documented, and paid according to City direction. This helps maintain control of public funds, reduce administrative confusion, and support compliance with City procedures and ethical standards for contractors and vendors.

Having a third-party administrator for vendors' payments supports a more efficient event process by separating planning decisions from payment administration. It also helps the City protect public funds, keep proper records, and ensure that event-related spending is handled in an organized and accountable way.

Timeline

Solicitation Posted Date:

May 4, 2026

Question Submission Deadline:

May 6, 2026, 2:00pm

Question Response Deadline:

May 7, 2026, 2:30pm

Deadline to Submit Bid:

May 12, 2026, 3:00pm

Public Bid Opening (Non-Mandatory):

May 12, 2026, 3:30pm

Microsoft Teams: https://teams.microsoft.com/meet/22797101137228?p=3UmOuSednulK5DLkOY

Meeting ID: 227 971 011 372 28
Passcode: fn68Aa9E

Commodity Codes

• NAICS 524292Third Party Administration of Insurance and Pension Funds
• NAICS 541611Administrative Management and General Management Consulting Services

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