Project Information

Bid Title

Food Management Services for the Carter County Detention Center

Issuing Agency

County of Carteret

Location

Tennessee

Published Date

Jun 12, 2026

Closing Date

Jun 26, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Request for Proposals

Food Management Services for the Carter County Detention Center

June 12, 2026 :

June 26, 2026 2: 30 PM

Attachment Preview

Carter County Government

Request for Proposals

Carter County Courthouse

Finance Department

801 E. Elk Avenue, Suite 203

Elizabethton, TN 37643

(423) 542-1803 Office

Date Issued: June 12, 2026

Proposals will be received until

2:30 p.m. Eastern Time on June 26, 2026

Sealed solicitations are subject to the General Terms and Conditions and any other data

attached or incorporated by reference. Responses will be received in the Carter County Finance Department until the date and time

specified above, and at that time publicly opened and read aloud.

CARTER COUNTY RESERVES THE RIGHT TO WAIVE ANY INFORMALITIES

IN OR TO REJECT ANY OR ALL PROPOSALS AND TO ACCEPT THE PROPOSAL DEEMED

FAVORABLE AND IN THE BEST INTEREST OF CARTER COUNTY.

BID DESCRIPTION

Request for Proposals for Food Management Services for the Carter County Detention Center.

Proposals must be submitted in a sealed envelope with the RFP description clearly

labeled. Vendors shall provide one original and one copy.

Questions are to be emailed to Captain Matt Patterson at

pattersonm@sheriff.cc

Request for Proposal for Food Management Services

Scope of Work

The Carter County Detention Center (herein after "The Facility") is seeking proposals for Food Management

Services.

The Facility shall be responsible for food orders and the preparation and serving of the meals.

The awarded vendor will provide food and consultation services for the Detention Center.

Food categories include: Portion Meat, Bulk Poultry, Pork, Sliced Poultry, Hotdogs, Raw Poultry, Frozen

Prepared, Shelf Stable, Dairy, Desserts, Snacks, Beans, Bulk and Individual Drinks, Bulk Cereal, Condiments,

Canned Fruit, Bulk Pasta, Potatoes, Spices, Sugars, Flour, Shortening, Frozen Fruit, Vegetables, Bakery and

Juice, Non-frozen Fruit and Vegetables.

Consultation services shall include administrative, dietetic, purchasing, equipment, meal services and meal

preparation advisement. These services shall ensure the Facility's program complies with all applicable

federal, state and local statutes, ordinances and regulations including those established by the American

Correctional Association, the Tennessee Jail Standards as required by the Tennessee Department of Public

Health and Safety and the Food & Nutritional Board of the National Academy of Sciences.

The awarded company will provide the Facility with at least two weeks of menu planning, food ordering,

and meal preparation, meal serving and sanitation training. Refresher training shall be provided upon any

contract renewal.

The awarded vendor shall provide consultation services as needed during the contract term.

The County anticipates establishing a one-year contract with year renewal options.

Proposal Requirements

Proposals must be submitted in the format listed in this section. Proposals shall be prepared simply and

economically and provide a straightforward, concise description of the Proposer's capabilities to satisfy the

requirements of this RFP.

Tab 1- P r o p o s e d Solution

Vendor shall detail a proposed solution to illustrate understanding of project requirements. Proposals must

explain how the work will be conducted. Proposal must include the proposed vendor team and a sample

contract.

Tab 2 - Vendor History/Experience

Proposals must provide the following:

• Number of years vendor has been in operation

• A listing of current customers

• Certifications/licensures applicable to the proposed work

• Proof of Financial Stability to include two years of audited financial history.

The Facility reserves the right to request and contact references.

Tab 3 – Pricing

Proposals shall include a current price list for all food items included in the offer. Price lists must include

brand names, unit of measures, case sizes and itemized costs. The pricing for the consultation services and

any additional costs shall be explained in full.

Proposals shall explain the decision matrix for price adjustments to include frequency.

Tab 4 -Additional Required Forms

• Attachment 1, Vendor Information Sheet

• Attachment 2, Non-Collusion Affidavit

• Attachment 3, Certificate of Liability Form

• Attachment 4, Conflict of Interest Form

Attachment 1

BID: Food Management Services

SECTION 1 - BID INFORMATION

Acknowledgment of Addenda (if any):

(Write "Yes" if received)

Addenda 1_____ Addenda 2

Addenda 3_____ Addenda 4

SECTION 2 - VENDOR INFORMATION

Vendor Name

Vendor Address

City

State

Zip

Telephone

Lead Contact Person (Please Print)

E-Mail Address

Taxpayer Identification Number, Social Security or

Employer Identification Number:

State of Tennessee Business License Number:

I

I

Attachment 2

Non-Collusion Affidavit

• This Non-Collusion Affidavit is material to any contract awarded pursuant to this bid.

• This Non-Collusion Affidavit must be executed by the member, officer, or employee of the bidder who makes

the final decision on prices and the amount quoted in the bid.

• Bid rigging and other efforts to restrain competition and the making of false sworn statements in connection

with the submission of bids are unlawful and may be subject to criminal prosecution. The person who signs

the affidavit should examine it carefully before signing and assure himself or herself that such statement is

true and accurate, making diligent inquiry, as necessary, of all other persons employed by or associated with

the bidder with responsibilities for the preparation, approval, or submission of the bid.

• In the case of a bid submitted by a joint venture, each party to the venture must be identified in the bid

documents, and an affidavit must be submitted separately on behalf of each party.

• The term "complementary bid" as used in the affidavit has the meaning commonly associated with that term in

the bidding process and includes the knowing submission of bids higher than the bid of another firm, an

intentionally high or noncompetitive bid, and any other form of bid submitted for the purpose of giving a false

appearance of competition.

• Failure to file an affidavit in compliance with these instructions may result in disqualification of the bid.

Non-Collusion Affidavit

STATE OF

COUNTY OF

I state that I am (Title)

of (Name of My Firm)

_

and that I am authorized to make this affidavit on behalf of my firm and its owners, directors, and officers. I am

the person responsible in my firm to the price(s) and the amount of this bid.

I STATE THAT:

• The price(s) and amount of this bid have been arrived at independently and without consultation,

communication, or agreement with any other contractor, bidder, or potential bidder.

• Neither the price(s) nor the amount of this bid and neither the approximate price(s) nor approximate amount

of this bid, have been disclosed to any other firm or person who is a bidder or potential bidder, and they will

not be disclosed before bid opening.

• No attempt has been made or will be made to induce any firm or person to refrain from bidding on this

contract, or to submit a bid higher than this bid, or to submit any intentionally high or noncompetitive bid or

other form of complementary bid.

• The bid of my firm is made in good faith and not pursuant to any agreement or discussion with, or inducement

from, any firm or person to submit a complementary or other noncompetitive bid.

• (Name of My Firm)----------------------------------------------------------- ,its affiliates, subsidiaries, officers,

directors, and employees are not currently under investigation by any governmental agency and have not in

the last three years been convicted or found liable for any act prohibited by State of Federal law in any

jurisdiction involving conspiracy or collusion with respect to bidding on any public contract, except as follows:

I state that (Name of My Firm)

understands and acknowledges

that the above representation are material and important and will be relied on by Carter County in awarding the

contract(s) for which this bid is submitted. I understand and my firm understands that any misstatement in this

affidavit is and shall be treated as fraudulent concealment from Carter County of the true facts relating to

submission of bids for this contract.

Representative's Signature

Title

Sworn to and subscribed before me this

day of

My commission expires:

_

Notary Public

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 561612Security Guards and Patrol Services
• NAICS 722310Food Service Contractors

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