Project Information

Bid Title

Wastewater plant and well water system at the Mississippi State Penitentiary (MSP)

Issuing Agency

State Government of Mississippi

Location

Mississippi

Published Date

May 19, 2026

Closing Date

Jun 10, 2026

Government Level

State & Local

Status

Closed

Ref. #

1551-26-R-RFQI-00006-V01

Original Source

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Project Description

Procurement Details

Smart Number	1551-26-R-RFQI-00006-V01	Advertised Date	05/19/2026 10:00 AM
RFx #	3140004571	Submission Date	06/10/2026 2:00 PM
RFx Status	Open	Major Procurement Category	PERSONNEL SERVICES NON-IT
RFx Opening Date	06/10/2026 2:00 PM	Sub Procurement Category	PERSONNEL SERVICE - NON-TECHNOLOGY
RFx Type	RFQ - Informal
Agency	MS DEPT OF CORRECTIONS
RFx Description	Contractor will be responsible for the operations and inspection services for the wastewater plant and well water system at the Mississippi State Penitentiary (MSP).

Contact Information

Name	Crystal Henry	Email	CRYSTAL.HENRY@MDOC.STATE.MS.US
Phone		Fax

RFx Items

PRODUCT CATEGORY	PRODUCT DESCRIPTION
96895	Serv PubWrkWstwTreOp

Awarded

VENDOR NAME

VENDOR NUMBER

AWARD DATE

AWARD AMOUNT

FUNDING SOURCE

Bid Attachments

Attachments RFx 3140004571 Wastewater Operations

Attachment Preview

STATE OF MISSISSIPPI

Department of Corrections

BURL CAIN

COMMISSIONER

REQUEST FOR QUOTES

WELL WATER SYSTEMAND WASTEWATER PLANT INSPECTIONS AND SERVICE

OPERATIONS

AT MISSISSIPPI STATE PENITENTIARY (MSP)

Mississippi Department of Corrections (MDOC) is requesting bids from qualified and duly

licensed contractors to provide operation and inspection services for the wastewater plant and well

water system at the Mississippi State Penitentiary (MSP). The selected contractor shall provide all

labor, expertise, testing, reporting, and operational support required to ensure the compliant,

continuous, and safe operations of the water well and wastewater treatment systems, in accordance

with requirements established by the Mississippi Department of Health (MSDH) and the

Mississippi Department of Environmental Quality (MDEQ). Services include routine inspections,

sampling, recordkeeping, equipment monitoring, emergency response, and participation in

regulatory inspections as detailed in the Scope of Services.

Interested and qualified vendors with the resources and capability to perform the scope of services

outlined in Section 3 shall submit a completed response utilizing the Quote Form (Attachment C)

no later than 2p.m. on June 10, 2026. Bidder must also submit proof of required Operator’s License

with Quote Form.

It is recommended that vendors be registered with the State of Mississippi. If not registered, please

go to https://www.dfa.ms.gov/vendors to register your company and receive a supplier number.

Submit quotes to Crystal T. Henry, Ph.D., procurement@mdoc.state.ms.us.

Subject Line: Wastewater Inspections and Service Operations - MSP, or

Mail quotes to the following address:

Mississippi Department of Corrections

Procurement & Contracts

ATTN: Crystal T. Henry

301 N. Lamar Street

Jackson, MS 39201

WELL WATER AND WASTEWATER QUOTE - MSP

RFx 3140004571

Page 1 of 15

Upon evaluation of submitted information, MDOC will enter into an agreement with the selected

vendor. The agreement will include clauses detailed in Attachment A and Attachment B. The

successful bidder must be registered to do business with the State of Mississippi within three (3)

days of receiving notice of award. The successful bidder must be able to pass MDOC NCIC

background check.

1. SERVICE LOCATION

Mississippi State Penitentiary (MSP)

MS Hwy 49 West

Parchman, MS 38738

2. DURATION OF SERVICES TO BE PROVIDED

MDOC anticipates that the contract term will be effective July 1, 2026 to June 30, 2027

for a period of one (1) year.

3. SCOPE OF SERVICE

3.1 Water Well Operations

3.1.1 Bidder shall conduct operational visits a minimum of three (3) times per

week. Bidder shall check in and out with the MSP Maintenance Staff.

3.1.2 Bidder shall monitor well to ensure it is functioning correctly.

3.1.3 Bidder shall check chlorine tanks and change tanks, when needed.

3.1.4 Bidder shall record chlorine residuals (both total and free) in state

approved log book.

3.1.5 Bidder shall report any and all problems immediately to facility

maintenance staff and notify the Deputy Administrator of Maintenance

and MSP Maintenance Facility Supervisor in writing.

3.1.6 Bidder must collect all required samples and deliver to the Mississippi

Department of Health (MSDH).

3.1.7 Bidder must be present at all inspections conducted by the MSDH.

3.1.8 Bidder shall be available to respond to any after-hour emergency calls at

no additional cost.

3.1.9 Bidder must prepare and provide the cost of annual Consumer Cost Report

(CCR) by July 1st of each year.

RFx 3140004571

Page 2 of 15

3.1.10 Bidder shall be responsible for all associated costs for testing, reporting,

and sampling as required by MSDH.

3.1.11 Bidder shall comply with all MDOC rules and regulations.

3.2 Wastewater Treatment Plan Operations

3.2.1 Bidder shall possess a Class III Operator License (or higher)

3.2.2 Bidder shall monitor lagoon levels and assist facility maintenance staff

with pump(s) and runtime

3.2.3 Bidder shall provide runtime sheets to calculate monthly flow.

3.2.4 Bidder shall complete weekly data using certified equipment and record

findings in log book.

3.2.5 Bidder shall service all equipment according to manufacturer’s

recommendations.

3.2.6 Bidder shall immediately notify MDOC of any equipment failures.

3.2.7 Bidder shall be present at all inspections conducted by the Mississippi

Department of Environmental Quality (MDEQ).

3.2.8 Bidder shall maintain the grounds of the wastewater plants.

3.2.9 Bidder shall coordinate quarterly samples with MDEQ approved testing

company and record data in approved log books.

3.2.10 Bidder shall report samples that are outside limits to the Deputy

Administrator of Maintenance and Facility Maintenance Supervisor in

writing.

3.2.11 Bidder shall provide all quarterly sampling.

3.2.12 Bidder shall be responsible for all associated cost for testing, repolling,

and sampling that is required by MDEQ.

4. AGENCY RESPONSIBILITIES

MDOC shall ensure a successful partnership with the successful bidder by providing the

following:

• The chlorine needed for the well water tanks;

• All extra parts and supplies for wastewater plant blowers;

• A small boat and life jackets;

• All repairs on equipment; and

RFx 3140004571

Page 3 of 15

• Needed assistance when necessary as determined by MDOC.

5. SOLICITATION CLAUSES

5.1 ACKNOWLEDGMENT OF AMENDMENTS. Bidder shall acknowledge receipt of

any amendment to the RFQ in writing. The acknowledgment shall be submitted to

MDOC by signing and returning the provided signature form via email to the email

address listed on the form. Each bidder shall submit a written acknowledgment of

every amendment to the MDOC on or before the submission deadline.

5.2 CERTIFICATION OF INDEPENDENT PRICE DETERMINATION. By

submitting a proposal, the bidder certifies that the prices submitted in response to the

solicitation have been arrived at independently and without any consultation,

communication, or agreement with any other bidder or competitor for the purpose of

restricting competition.

5.3 CONTRACT RIGHTS. Contract rights do not vest in any party until a contract is

legally executed. The MDOC is under no obligation to award a contract following

issuance of this solicitation.

5.4 EXPENSES INCURRED IN THE PROCUREMENT PROCESS. All parties

participating in the procurement process with regard to this solicitation shall bear their

own costs of participation, pursuant to Section 1.4.4 of the Public Procurement Review

Board Office of Personal Service Contract Review Rules and Regulations.

5.5 MINOR INFORMALITIES AND IRREGULARITIES. The MDOC has the right

to waive minor defects or variations of a proposal from the exact requirements of the

specifications that do not affect the price, quality, quantity, delivery, or performance of

the services being procured and if doing so does not create an unfair advantage for any

bidder. If insufficient information is submitted by a bidder for the MDOC to properly

evaluate the offer, the MDOC has the right to require such additional information as it

may deem necessary after the submission deadline, provided that the information

requested does not change the price, quality, quantity, delivery, or performance time of

the services being procured and such a request does not create an unfair advantage for

any bidder. (Information requested may include, for example, a copy of business or

professional licenses, or a work schedule.)

5.6 OFFEROR’S REPRESENTATION REGARDING CONTINGENT FEES. By

responding to the solicitation, the offeror represents that it has not retained any person

or agency on a percentage, commission, or other contingent arrangement to secure this

contract. If the offeror cannot make such a representation, a full and complete

explanation shall be submitted in writing with the offeror’s response.

RFx 3140004571

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ATTACHMENT A:

REQUIRED CLAUSES FOR SERVICE CONTRACTS

RESULTING FROM THIS REQUEST FOR QUOTES

1. APPLICABLE LAW. The contract shall be governed by and construed in accordance with

the laws of the State of Mississippi, excluding its conflicts of laws provisions, and any

litigation with respect thereto shall be brought in the courts of Mississippi.

2. APPROVAL. It is understood that if this contract requires approval by the Public

Procurement Review Board (“PPRB”) and/or the Department of Finance and

Administration Office of Personal Service Contract Review (“OPSCR”), and if this

contract is not approved by the PPRB and/or OPSCR, it is void and no payment shall be

made hereunder.

3. AVAILABILITY OF FUNDS. It is expressly understood and agreed that the obligation

of MDOC to proceed under this agreement is conditioned upon the appropriation of funds

by the Mississippi State Legislature and the receipt of the appropriated funds. If the funds

anticipated for the continuing time fulfillment of the agreement are, at any time, not

forthcoming or insufficient, regardless of the source of funding, MDOC shall have the right

upon 10 business days written notice to Contractor, to terminate this agreement without

damage, penalty, cost or expenses to the MDOC of any kind whatsoever. The effective

date of termination shall be as specified in the notice of termination.

4. COMPLIANCE WITH EQUAL OPPORTUNITY IN EMPLOYMENT POLICY.

Contractor understands that the MDOC is an equal opportunity employer and therefore,

maintains a policy which prohibits unlawful discrimination based on race, color, creed,

sex, age, national origin, physical handicap, disability, genetic information, or any other

consideration made unlawful by federal, state, or local laws. All such discrimination is

unlawful, and Contractor agrees during the term of the agreement that Contractor will

strictly adhere to this policy in its employment practices and provision of services.

5. COMPLIANCE WITH LAWS. Contractor shall comply with, and all activities under

this agreement shall be subject to, all applicable federal, state, and local laws and

regulations, as now existing and as may be amended or modified.

6. CONFIDENTIALITY. MDOC is a public agency of the State of Mississippi and is

subject to the Mississippi Public Records Act of 1983. Mississippi Code Annotated §§ 25-

61-1, et seq. If a public records request is made for any information provided to MDOC

by Contractor, MDOC shall follow the provisions of Mississippi Code Annotated §§ 25-

61-9 and 79-23-1 before disclosing such information – unless Contractor has previously

indicated the information is not a trade secret or confidential commercial and financial

RFx 3140004571

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Commodity Codes

• NAICS 221310Water Supply and Irrigation Systems
• NAICS 237110Water and Sewer Line and Related Structures Construction

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