Project Information

Bid Title

SCDRFP26104: 2026 UCF Tree Procurement

Issuing Agency

Snohomish Conservation District

Location

Washington

Published Date

Jun 2, 2026

Closing Date

Jun 17, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

SCDRFP26104: 2026 UCF Tree Procurement

Snohomish Conservation District (SCD) requires up to 2,000 trees for the planting season in the Fall and Winter of 2026-2027.

The trees we require will be a variety of sizes from 1 gallon to ball and burlap, and selected from the provided species lists (Appendix A-2026). SCD is open to procuring a variety of cultivars for each of the desired species and is open to procuring species not on the list , as long as they might have high survivability in an urban setting (i.e. drought tolerant, long lived, low maintenance).

All proposals must be submitted electronically through the SCD submission form below as detailed in the RFP Packet no later than June 17, 2026.

Questions about this solicitation should be sent to Haly Rylko, hrylko@snohomishcd.org and procurement@snohomishcd.org , subject line: “SCDRFP26104: Questions”

SCDRFP26104: Submission Form

SCDRFP26104: RFP Packet

Appendix A: Fall 2026 Tree Request Table

Attachment Preview

REQUEST FOR PROPOSALS

Snohomish Conservation District

528 91st Ave NE Suite A

Lake Stevens, WA 98258

www.SnohomishCD.org

Project Point of Contact

Name: Haly Rylko

Email: Procurement@snohomishcd.org, hrylko@snohomishcd.org

Phone: (360) 618-1014

RFP Title: 2026 UCF Fall Tree Procurement (various sizes, 1 gallon to ball and

burlap)

RFP Number: SCDRFP26104

Date Opened: June 2, 2026

CONTENTS

Important Dates

2

Overview

2

Timeframe

2

Selection Considerations

3

Contracting, Invoicing, and Payment

3

Submitting for Consideration

3

Application Review Process

4

Questions

4

Appendix A

5

IMPORTANT DATES

Release Request for Proposal

Proposal submission deadline

Submission review period

Successful finalist(s) notified

6/2/2026

6/17/2026

6/18/2025 – 6/23/2025

6/24/2025

OVERVIEW

Snohomish Conservation District (SCD) seeks to purchase up to 2,000 trees from one or more suppliers.

SCD requires up to 2,000 trees for the planting season in the Fall and Winter of 2026-2027. The trees we require

will be a variety of sizes from 1 gallon to ball and burlap, and selected from the provided species lists (Appendix A-

2026). SCD is open to procuring a variety of cultivars for each of the desired species and is open to procuring

species not on the list, as long as they might have high survivability in an urban setting (i.e. drought tolerant, long

lived, low maintenance).

SCD reserves the right to amend this solicitation for administrative or technical purposes or to make no awards.

Eligible Applicants

Any organization or entity that has the capacity and experience necessary to carry out the tasks outlined in this

RFP is eligible to apply. This includes state agencies, local and tribal governments, non-profit organizations,

institutes of higher education, and private businesses or contractors.

TIMEFRAME

SCD will finalize orders with selected vendors and provide payment deposits for 2026 trees in June-July of 2026.

Orders shall be fulfilled by the middle of September 2026.

SELECTION CONSIDERATIONS

The proposals received will be evaluated and ranked according to the following criteria:

1. Capability of meeting the project schedule and expected project deliverables (50%)

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2. Cost (25%)

3. Supplier record of past performance, plant quality and experience with similar projects (20%)

4. Native Tree seed sourced from southerly ranges like the Willamette Valley or Coos Bay (5%)

Total Criteria Weight is 100%

● Preference towards suppliers with the ability to provide multiple species

● Preference towards suppliers sourcing native tree species from southern seed sources such as the Willamette

Valley or Coos Bay

● Preference towards supplier who can deliver to our Lake Stevens office

● Delivery cost is included in submission of materials

● Open to sourcing variety of cultivars for each species listed

CONTRACTING, INVOICING, AND PAYMENT

Vendors shall provide an Invoice or Sales Order which shall serve as a contract.

SCD shall provide a deposit payment upon finalization of the sales order.

Vendors shall provide a final invoice for balance payment of sales order, after delivery / pick-up of plant materials.

SUBMITTING FOR CONSIDERATION

Interested vendors shall submit electronically through the SCD’s webpage for District Business no later than June

17, 2025.

The submission form collects the following:

1. Vendor contact information

a. Company Name, Contact information, Business Website, and, if not on website, the location of

operation

b. Related Project Experience: evidence of successful projects of similar size, scope and complexity.

Including tree delivery capacity.

c. Information about where native tree stock is sourced.

For this solicitation we are interested in sourcing native trees from southern ranges including, but

not limited to, the Willamette Valley and Coos Bay in Oregon.

2. Information about the ability to deliver and delivery fee.

3. Vendors must attach either

a. A completed Appendix A about any species you would like to provide and the amount of each that

are available for purchase. An Excel version of Appendix A can be downloaded from SCD’s

webpage for District Business; or

b. Nursery Price List that includes:

● Price list year, Common Name, Botanical Name, quantity available, tree size, and cost per

tree; or

c. Provide a link to a current price list that includes price list year, Common Name, Botanical Name,

quantity available, tree size, and cost per tree.

Hard copies, faxed, or telephone proposals will not be accepted.

Any other communication will be considered unofficial and non-binding on SCD. Applicants are to rely on written

statements issued by SCD.

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APPLICATION REVIEW PROCESS

A selection committee will review and evaluate submissions based on available selection, budget, and relevant

experience. The selection committee may opt to arrange Zoom-based follow-up interviews with a short list of

potential vendors. The outcome of those sessions can be used for the final decision.

Proposals will be rejected as non-responsive if they do not meet the intent of this solicitation.

QUESTIONS

Questions about this solicitation should be sent to Haly at hrylko@snohomishcd.org and

procurement@snohomishcd.org, subject line: “SCDRFP26104: Questions”.

Any other communication will be considered unofficial and non-binding on SCD. Applicants are to rely on written

statements issued by SCD.

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APPENDIX A

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