Project Information

Bid Title

RFP No 09-25/26 Addendum No 1_EXCEL After School Program

Issuing Agency

Lake Elsinore Unified School District

Location

California

Published Date

Apr 9, 2026

Closing Date

Apr 14, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

• RFP No 09-25/26 Addendum No 1_EXCEL After School Program

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LAKE ELSINORE UNIFIED SCHOOL DISTRICT

ADDENDUM NUMBER ONE

EXCEL AFTER SCHOOL PROGRAM

RFP NO. 09-25/26

April 09, 2026

General: The following changes, additions and clarifications have been made to the original Documents for the

above referenced project and shall be incorporated into the Proposer’s response. All project documents provided

with, and referenced in, the District’s RFP No. 09-25/26, including contract documents and specifications

(collectively, the “Proposal Documents”) shall remain unchanged with the exception of those elements added,

revised, deleted, or clarified by this Addendum. In case of conflict between the Proposal Documents and this

Addendum, this Addendum shall govern and shall supersede any term in the Proposal Document that contradicts

or otherwise clashes with this Addendum.

All Proposers must acknowledge receipt of Addendum Number One on the Proposal Form.

Failure to do so may subject Proposer to disqualification.

DISTRICT CLARIFICATION:

Proposal Submittal Deadline – April 14, 2026 at 3:00 p.m.

There was a discrepancy between the submission times listed on the Cover Page & Notice Inviting Proposal and

in the Instructions To Proposers - Section D (page 4).

ANSWERS TO REQUESTS FOR CLARIFICATIONS:

(26 RFI’s were received)

Q: Does the District have existing student survey data regarding preferences for enrichment programming that

can be shared? (Think Together)

A: The District does not currently have student survey data regarding preferences for enrichment

programming.

Q: May proposers submit multiple pricing worksheets to reflect different pricing options within each category?

(Think Together)

A: The District is requesting hourly rates from proposers to allow for efficient cost comparison &

evaluation between proposals submitted. Multiple pricing worksheets reflecting different pricing

options will make it difficult to complete that comparison.

Q: Can the District provide anticipated Average Daily Attendance (ADA) estimates for each site? (Think

Together)

A: The Average Daily Attendance (ADA )for each site varies but typically ranges from 160 - 250.

Q: While reviewing the RFP we noticed language stating that offsite program may be needed, can you confirm

vendors will be operating on district campuses? (Think Together)

A: Programs will be operating on district campuses in partnership with District EXCEL Staff.

1

Q: Is there an option to receive an initial deposit upon contract execution? (Think Together)

A: No, payment must be made after services are rendered. The District cannot Pre-Pay for services.

Q: Can you confirm the invoice requirements listed on Page 5, or share a sample billing description? (Think

Together)

A: In order to efficiently process invoices the District expects monthly invoices accompanied with a log of

employee names, hours and site serviced for each day. This will ensure that invoice amounts are verified

and submitted promptly to our accounting department for payment processing.

Q: Would the District consider allowing semi-monthly invoicing aligned with payroll cycles to help support

timely cash flow? (Think Together)

A: No, monthly invoices after services are rendered are required.

Q: Is there a certain section of my proposal where I expound about my program? Or a Proposal Outline that is

preferred to submit my proposal? (PeacemakerZ Poetry Experience Program)

A: The District does not have a Proposal Outline. Additional Program Information is expected to be

included with your submitted proposal in any format.

Q: The RFP states "Programs should be between 3 and 6 hours per day" - are different groups of students rotating

clubs every 45 minutes to an hour or are after school providers hosting the same students and same club for 3- 6

hours? (Yogativity Learning)

A: For the intents and purposes of this RFP, please submit an hourly rate along with the operating cost of

a typical class. If your class is typically an hour, then include the operating cost of 3 classes in the

proposal along with the hourly rate. If your class is typically 3 hours, then include the operating cost or

one class.

Q: The RFP mentions "snack support" - could you please clarify who supplies the snack and if the vendor should

include a snack budget in response? (Yogativity Learning)

A: The District will supply the snacks for students. Vendors will be responsible for taking students

through the snack line and allowing them time to eat snack.

Q: The RFP mentions Staff is required to attend monthly staff meeting and a training week – how many hours is

the monthly meeting and how many hours is the training? (Yogativity Learning)

A: The start up training will occur at the site before the first day and will be approximately 5 hours.

Monthly staff meeting are typically 1 hour per month. Staff Meetings and Training Hours may vary.

The District is requesting Hourly Rates from Proposers to ensure those hours are compensated

accordingly.

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Q: Are vendors expected to function primarily as enrichment providers delivering specialized classes, or as

instructional/support staff integrated into the daily after-school program structure? Is this a HYBRID situation

where staff should be able to do both functions? (Arc)

A: Both functions may be requested. For the intents and purposes of this RFP, please submit an hourly

rate along with the operating cost of a typical class.

Q: To what extent are vendors responsible for general program duties such as supervision, transitions, snack

distribution, and attendance, versus focusing solely on delivering enrichment content? (Arc)

A: Please refer to the Scope Of Services (page 2) of the RFP. Expected services are outlined.

Q: Should proposed staffing models and pricing reflect a classroom-based enrichment model, or a broader

program staffing model aligned with EXCEL site operations? (Arc)

A: The District is requesting hourly rates for classroom-based enrichment mode from proposers to allow

for efficient cost comparison & evaluation between proposals submitted.

Q: Are proposed hourly rates intended to represent the cost per instructor, or the cost to deliver services to a full

student group/class? If a full group, how many students is considered “a full group”? (Arc)

A: It is the cost per instructor with the amount to deliver to a group of up to 20:1 in 1st - 8th and 10:1 in

TK/K built into the hourly rate.

Q: Should vendors assume specific student group sizes when calculating hourly rates, particularly given the

required ratios of 10:1 for TK/K and 20:1 for grades 1–8? (Arc)

A: Yes, it is the cost per instructor with the amount to deliver to a group of up to 20:1 in 1st -8th and 10:1

in TK/K built into the hourly rate.

Q: If staffing needs vary by grade level (e.g., TK/K requiring additional staff to meet ratio requirements), may

vendors define their hourly rate based on a specified number of students or staffing model and should we just

footnote that in the pricing chart? (Arc)

A: The proposal form contains different sections for TK/K and 1st – 8th grade.

Q: Based on the scope, we believe our program may align with multiple categories. Please let me know if there

is a preferred category or if multiple selections are acceptable? (Lift Enrichment)

A: Multiple categories are acceptable.

Q: Are we able to add a cover letter? Is the section “info required of proposers "where we add the narrative to

address scope and evaluation factors? I do not see any specific questions that relate to that, so I wanted to make

sure I wasn't missing anything. I know we can add pages, but is there a page restriction for this? (Work Ed)

A: Cover letters are encouraged. There is no restriction on pages included with your proposal submittal.

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Q: Can I add extra sheets for the budget page, as we have more than 1 price per category? (Work Ed)

A: Yes you can add additional sheets to the budget page. Please keep in mind that he District is requesting

hourly rates from proposers to allow for efficient cost comparison & evaluation between proposals.

Q: For addressing the Evaluation Criteria, should we submit pages with corresponding answers where relevant

along with the Required Proposal Forms as our full proposal? (Professor Egghead)

A: Yes, you are encouraged to include additional pages. There is no restriction on pages included with

your proposal submittal.

Q: Is there a format the District would like for addressing the Evaluation Criteria? (Professor Egghead)

A: The District does not have a specific format for additional pages included with your proposal submittal.

Q: What are examples of deliverables the District would like to receive to evaluate our Program Plan? (Professor

Egghead)

A: The District does not have a specific format for additional pages included with your proposal submittal.

Please include as many additional pages with your proposal.

Q: May we include any appendices such as lesson plans, alignments, and the like? (Professor Egghead)

A: Yes, you are encouraged to include additional pages. There is no restriction on pages included with

your proposal submittal.

Q: How does the District define subject matter expert(s)? (Professor Egghead)

A: A subject matter expert can be defined as an employee qualified to lead/teach a class of students

(Instructor, Coach, etc. ).

Q: Questions: Are you also accepting bids for single enrichment programs? Or just sole source providers?

(Rainbow Chefs Academy

A: We are accepting proposals for both.

Attachments: Eleven (11) Request For Clarification Emails

END OF ADDENDUM NUMBER ONE

4

From:

To:

Subject:

Date:

Feleciah Sims Ware

Ricardo Felix; Lacy Vanderboom

Clarification on submission deadline for EXCEL AFTERSCHOOL PROGRAM RFP 09-25/26

Tuesday, April 7, 2026 10:01:34 AM

Dear Purchasing Services ,

On behalf of HeyTutor, I am writing to request clarification regarding the submission deadline

for the EXCEL AFTERSCHOOL PROGRAM RFP. We did not see an Addendum posted and

wanted to reach out.

We noted a discrepancy between the submission times listed on the Cover Page and in Section

D (page 4). Could you please confirm the correct time for submission?

Thank you for your assistance.

Best regards,

Feleciah Sims Ware

Commodity Codes

• NAICS 624410Child Day Care Services

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