Project Information

Bid Title

Health Department Flooring

Issuing Agency

Morgan County

Location

Georgia

Published Date

Nov 21, 2025

Closing Date

Dec 22, 2025

Government Level

State & Local

Status

Closed

Ref. #

2025-1565-1121

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Number:	2025-1565-1121
Bid Title:	Health Department Flooring
Category:	Public Buildings
Status:	Open

Description: Morgan County Board of Commissioners are seeking bids for the replacement of flooring at the Health Department. Publication Date/Time: 11/21/2025 10:00 AM Closing Date/Time: 12/22/2025 10:30 AM Bid Opening Information: 12/22/2025 at 10:30am Pre-bid Meeting: 12/03/2025 at 10:30am Contact Person: Mark Williams mark.williams@morgancountyga.gov Miscellaneous: Prebid location: 2005 S. Main St. Madison, GA Bid Opening location: 150 E. Washington St. Madison, GA Related Documents: Health Department Flooring RFP

Attachment Preview

Morgan County Board of Commissioners

P. O. Box 168

Madison, Georgia 30650

REQUEST FOR PROPOSAL FOR HEALTH DEPARTMENT FLOORING

Morgan County Board of Commissioners are seeking bids for the replacement of flooring

at the Health Department.

Proposal Format

The proposal shall be prepared simply and shall be straightforward and concise. The bid

packet should include (in this order):

• Bid Summary (attached in this packet)

• Acknowledgement of bid amendments, if any

• Itemized quote

• Product and labor warranty

• Any other information deemed necessary by bidder to aid in award of RFP

If selected, Vendor, unless already on file, will need to provide the following

information:

• Certificate of Insurance

• E-Verify Affidavit

• Current W-9

RFP Cost

All costs incurred in the preparation and presentation of responses to the RFP shall be

completely absorbed by the respondent. All documents submitted as part of the RFP will

become property of Morgan County. Requests for specific material to be returned will be

considered.

150 East Washington Street

Madison, Georgia 30650

Office (706)342-0725

Fax (706)343-6450

Binding Offer

Each bid shall constitute a firm offer that is binding for ninety (90) days from the date

of the bid opening, unless the bidder takes exception to this provision in writing.

RFP Submission

Companies who wish to respond must submit an original and one electronic copy of the

proposal in sealed packages marked “FY26 Health Department Flooring”. Fax and e-

mail responses are not acceptable. Responses to the RFP will be accepted until Monday

December 22, 2025, at 10:30 a.m. Bids will be opened at that time at the Board of

Commissioners Office located at 150 E. Washington St. Madison, GA 30650

Responses must be delivered to:

Mr. Mark Williams, Assistant County Manager

Morgan County Board of Commissioners

150 E. Washington Street

Madison, Georgia 30650

Requests for extending this date will not be granted. Any late proposal will not be

considered. It is the sole responsibility of the Respondent to ensure that the proposal

arrives at the designated location prior to the deadline.

Morgan County reserves the right to reject any and all proposals, to waive any

informality or technicality and to accept that proposal which, in the judgement of the

proper officials, is in the best interest of Morgan County.

Prebid Meeting

There will be a mandatory pre-bid meeting on Wednesday December 3, 2025, at 10:30

a.m. The pre-bid meeting will be held at the Morgan County Health Department located

at 2005 S. Main Street, Madison, GA 30650. Questions will be accepted until 5:00 pm

on December 10, 2025.

.

Page 2 of 5

Contact

All questions about this RFP and submission requirements must be directed in writing to

Mr. Mark Williams via email at mark.williams@morgancountyga.gov.

Any unauthorized contact shall not be responded to and may result in the disqualification

of the responder’s submittal. Answers to questions submitted will be communicated to

respondents via email.

RFP Amendments

It is the responsibility of respondents to check the Morgan County website for RFP

information and amendments.

Non-Collusion

By submitting a proposal, the respondent represents and warrants that no official or

employee of Morgan County has an interest, directly or indirectly, in the proposal or in

the final contract award. The respondent further understands proposals will be rejected if

there is any evidence of collusion with another respondent.

Compliance with Laws

Respondents agree to be bound by applicable Federal, State and Local laws, regulations,

and directives.

Qualification & Award Basis

Morgan County reserves the right to accept or reject any and all proposals or any parts of

a proposal wherein its judgment, it will be in the best interest of the County; waive any

technicalities/informalities in the RFP document and proposal process; and to qualify and

award any or all of this contract in any manner in which Morgan County, acting in the

sole and exclusive exercise of its discretion, deems to be in Morgan County’s best

interest. Cost will not be the sole factor in the selection process. If no acceptable

proposal is received Morgan County also reserves the right to re-solicit proposals, at its

sole discretion.

Page 3 of 5

Required Bonds and Insurance

A certificate of insurance with minimum coverage limits of $1,000,000 general liability,

$150,000 automobile liability and statutory limits for worker’s compensation must be

submitted by awarded bidder before work may begin.

Completion Inspection

Morgan will periodically conduct inspections during construction. A final inspection will

be conducted before accepting the project as complete and processing final payment.

Training

The successful bidder shall provide training for care and maintenance of all installed

products and equipment.

SERVICES REQUESTED

Purpose of Request

Morgan County Board of Commissioners are seeking bids for the replacement of flooring

at the Health Department. The specifications below address the specific requirements

together with certain details as to finish, material preferences, equipment and appliances

with which the successful bidder must conform. The bidder shall bear the responsibility

of insuring that the elements contained within the specifications are sound, safety

conscious, and functional.

Warranty

All bidders shall state the length and terms of warranty for all applicable warranties.

State Delivery Time

The bidder shall estimate the expected delivery date from time of order.

Page 4 of 5

SCOPE OF WORK

Bidder responsible for all labor and materials to successfully complete the project

• Remove and dispose of all existing flooring materials.

o Note: The County will provide tipping at the Morgan County Transfer

Station for no fee.

• Prepare the subfloor to ensure it meets manufacturer’s standard for installation of

the new floor.

• Move furniture out of the way to install new floor and return to original location

after the new floor is installed.

• Product: Revolution Mills – Aspire Collection – Color: To Be Determined (TBD).

• Installation Areas: The installation areas will be identified at the pre-bid meeting.

Bidder is responsible for measuring the area to determine the amount of material

needed.

• Install new cove base (color to be determined)

• Perform a thorough final clean-up of all work areas, removing all tools, excess

materials, and construction debris.

Evaluation Procedures

An evaluation team will evaluate proposals submitted. Each proposal will be evaluated

for full compliance with the RFP instructions to the Respondent and the requirements set

forth within the RFP document. Proposals will be evaluated on criteria will include

• Compliance with specifications detailed in RFP (50%)

• Warranties included (30%)

• Estimated completion date (15%)

• Price (5%)

Page 5 of 5

Commodity Codes

• NAICS 238330Flooring Contractors

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.