Project Information

Bid Title

ADOPT A FIELD - ALL HIGH SCHOOLS

Issuing Agency

Montgomery County Public Schools

Location

Maryland

Published Date

Feb 12, 2026

Closing Date

Mar 13, 2026

Government Level

State & Local

Status

Closed

Ref. #

021226 AAF

Original Source

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Bid Documents

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Project Description

Open Solicitation

Bid/RFP Number: 021226 AAF
Solicitation Title	ADOPT A FIELD - ALL HIGH SCHOOLS
Due Date & Time	03/13/2026 02:00 PM
Contract Type	RFP
Buyer E-mail	Angela_S_Mcintosh-davis@mcpsmd.org
Description	Montgomery County Public Schools (MCPS) Division of Facilities Management is looking to provide Adopt-a-Field at all high schools.MCPS will consider applications from local organizations interested in the Adopt-a-Field (AAF) program for its high school baseball and softball fields for the 2026-2027 school year from July 1, 2026 through June 30, 2027 AAF February 2026 All High Schools.pdf 02/12/2026
eMaryland Marketplace link

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February 12, 2026

Adopt-A-Field (AAF) Request for Proposals

Montgomery County Public Schools (MCPS) Division of Facilities Management is looking

to provide Adopt-a-Field at all high schools. MCPS will consider applications from local

organizations interested in the Adopt-a-Field (AAF) program for its high school baseball

and softball fields for the 2026-2027 school year from July 1, 2026 through June 30, 2027.

This will be a one-year agreement with potential to renew partnership for a three-year term.

The AAF partner will be responsible for funding of field maintenance for the duration of

the year, and in return, they will receive priority usage of the fields over all other user

groups.

Please see the attached table (Attachment A) for the list of schools and addresses available

for partnership.

A partnership may consist of both the softball and baseball fields at one school at a

minimum; and all schools at a maximum.

MCPS has the right to decide to award or not award partnerships depending on whether

they will have an equitable distribution across the county and is very much interested in

finding partnerships for all high schools countywide.

If your organization is interested in participating in the program, please review the

following documents:

● Adopt-a-Field Application (Attachment B)

● Adopt-a-Field Rating Sheet (rater guidelines, which outline the specific criteria upon

which applications will be rated and a selection made) (Attachment C)

● MCPS maintenance requirements & policies on pesticide usage (Attachment D)

Upon review of proposals submitted for adoption of MCPS fields, a selection committee

composed of MCPS staff and a representative of Community Use of Public Facilities

(CUPF) will review proposals based on the criteria and may request interviews.

Visits to school fields are not scheduled at this time. If an organization wishes to visit the

school they should contact the school to make arrangements.

The following is the timeline for submission of proposals, their review, and the

awarding of agreements:

March 13, 2026 (by 2 PM)- Fully completed applications and supporting documents are

submitted to the MCPS Department of Planning and Construction at 45 W. Gude Drive,

Suite 4000, Rockville, MD 20850

On or about May 5, 2026 the AAF selection committee will potentially award an AAF

agreement to the selected candidate(s). Field owners reserve the right to revise this

schedule, defer awarding agreements, or revise their choice to have the fields adopted.

In order to be considered fully responsive, you must submit the completed

application, the school’s checklist and any other supporting documents referenced in

the application, together with two professional letters of reference.

For questions about the award process you may contact Carina Gonzalez, Real Estate

Management Specialist, at 240-740-7700 or by email at Carina_J_Gonzalez@mcpsmd.org.

Attachment A

List of Schools and Addresses

School

Address

Bethesda-Chevy Chase

Winston Churchill

Clarksburg

Damascus

Albert Einstein

Gaithersburg*

Walter Johnson

John F. Kennedy

Col. Zadok Magruder

Richard Montgomery

Northwest

Paint Branch

Poolesville

Quince Orchard

Rockville

Seneca Valley

Sherwood

Springbrook

Watkins Mill

Wheaton

Walt Whitman

Thomas S. Wootton

4301 East-West Hwy, Bethesda 20814

11300 Gainsbourough Rd, Potomac, 20854

22500 Wims Rd, Clarksburg 20871

25921 Ridge Rd, Damascus, 20872

11135 Newport Mill Rd, Kensington 20895

101 Education Blvd, Gaithersburg, 20877

6400 Rock Spring Dr, Bethesda 20814

1901 Randolph Rd, Silver Spring, 20902

5939 Muncaster Mill Rd, Rockville, 20855

250 Richard Montgomery Dr, Rockville 20852

13501 Richter Farm Rd, Germantown 20874

14121 Old Columbia Pike, Burtonsville, 20866

17501 West Willard Rd, Poolesville 20837

15800 Quince Orchard Rd, Gaithersburg, 20878

2100 Baltimore Rd, Rockville, 20851

19401 Crystal Rock Dr, Germantown, 20874

300 Olney-Sandy Spring Rd, Sandy Spring 20860

201 Valleybrook Dr, Silver Spring, 20904

10301 Apple Ridge Rd, Gaithersburg, 20879

12401 Dalewood Dr, Silver Spring, d0906

7100 Whittier Blvd, Bethesda, 20817

2100 Wootton Pkwy, Rockville, 20850

*There is an existing agreement that expires 10/31/26 so Adopt a Field would be

for November 1, 2026 - June 30, 2027.

Select

School(s)

Adopt-a-Field Application

for MCPS Baseball & Softball Fields

July 1, 2026 through June 30, 2027

Submission date: ____________________________

Attachment B

Name of Applicant: ____________________________________________________

Name of Bid Representative: _____________________________________________

Company’s legal name:

_______________________________________________________

Company’s business name (if different):

___________________________________________________________________

Tax Identification Number: _______________________________________________

Address of Company:

______________________________________________________________________

______________________________________________________________________

Phone Number of Applicant:

____________________________________________

Email address of Applicant:

_____________________________________________

Website (if applicable):

_____________________________________________________________________

Use Attachment A to select the MCPS high schools for which you would like to be

considered. Please remember to include Attachment A with your submission.

Attachment B

Why are you interested in adopting the fields at these schools?

______________________________________________________________________

______________________________________________________________________

______________________________________________________________________

______________________________________________________________________

Year your organization was founded: ________________________________________

Please briefly describe your organization’s mission and goals:

______________________________________________________________________

______________________________________________________________________

______________________________________________________________________

______________________________________________________________________

______________________________________________________________________

Which company/companies do you plan to use for maintenance?

______________________________________________________________________

______________________________________________________________________

Please describe your maintenance plan/approach:

______________________________________________________________________

______________________________________________________________________

______________________________________________________________________

______________________________________________________________________

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