Project Information

Bid Title

Professional Engineering Services

Issuing Agency

Greene County

Location

Virginia

Published Date

Jan 22, 2026

Closing Date

Feb 12, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP # 2026-001

Original Source

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Bid Documents

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Project Description

Bid Number:	RFP # 2026-001
Bid Title:	Professional Engineering Services
Category:	Administration
Status:	Open

Description: The County of Greene, Virginia, invites qualified engineering firms to submit proposals for providing professional engineering services on an “as needed” basis for an initial period of one (1) year with an option for four (4) additional one-year extensions. Sealed proposals, subject to the specifications and conditions contained herein and attached hereto, will be received in the Greene County Administration Building, County Administration Office, until, but no later than, 2 p.m. local time prevailing on February 12, 2026. A selection committee shall evaluate the proposals and rank the firms. Full RFP Publication Date/Time: 1/22/2026 12:00 AM Closing Date/Time: 2/12/2026 2:00 PM Submittal Information: Sealed Bid Bid Opening Information: February 12, 2026, at 2 p.m. Contact Person: All questions should be in writing to: Terry Beigie Deputy Clerk to the Board of Supervisors tbeigie@gcva.us Related Documents: On-Call Engineering RFP FY2026 (PDF)

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County of Greene

COUNTY ADMINISTRATION

PO Box 358

40 Celt Road

Stanardsville, VA 22973

_______________________________________

Request for Proposal

RFP # 2026-001

PROFESSIONAL ENGINEERING SERVICES

This procurement is governed by the Virginia Public Procurement Act and the County of

Greene’s Procurement Policy. All terms and conditions of those documents are hereby adopted

and made a part of this notice.

______________________________________

Contact Information:

Questions concerning sealed bids should be in writing addressed to:

Terry Beigie

Deputy Clerk to the Board of Supervisors

County of Greene

tbeigie@gcva.us

Date Issued: January 22, 2026

Date & Time of Closing: February 12, 2026, at 2 p.m.

Request for Proposal

#2026-001

TABLE OF CONTENTS

RFP #2026-001 PROFESSIONAL ENGINEERING SERVICES

1.0 PURPOSE ...........................................................................................................3

2.0 SCOPE OF SERVICES .....................................................................................3

3.0 TERMS AND PROPOSAL CONTENT AND FORMAT .............................5

4.0 SELECTION POLICIES .................................................................................6

5.0 SELECTION COMMITTEE AND PROPOSAL EVALUATION

CRITERIA ...............................................................................................................7

6.0 SUBMISSION REQUIREMENTS .................................................................7

7.0 INQUIRIES .......................................................................................................8

8.0 DOCUMENTS TO INCLUDE ........................................................................8

2|Page

Request for Proposal

#2026-001

1.0 PURPOSE

The County of Greene, Virginia, invites qualified engineering firms to submit proposals for

providing professional engineering services on an “as needed” basis for an initial period of one (1)

year with an option for four (4) additional one-year extensions. Sealed proposals, subject to the

specifications and conditions contained herein and attached hereto, will be received in the Greene

County Administration Building, County Administration Office, until, but no later than, 2 p.m.

local time prevailing on February 12, 2026. A selection committee shall evaluate the proposals and

rank the firms:

PURPOSE

The purpose of this Request for Proposals (RFP) is to solicit bids to establish a contract through

competitive sealed bidding for the purpose of receiving proposals from qualified professional

engineering firms (Firms) to provide engineering services. Greene County frequently requires

professional engineering services for various projects. The objective of this RFP is to reduce the

cost and time of advertising, shorten the response time, and improve efficiency and clarity in the

production of the contracts for professional services. This process may be used to award an open-

ended professional services contract to more than one offer.

If submitted via mail, the firm shall submit four (4) copies of the proposal documents to: Greene

County Administration, 40 Celt Road, PO Box 358, Stanardsville, VA 22973, in a sealed envelope.

Mark the outside of your envelope with Request for Proposals RFP #20246-001. Additionally,

proposals may be submitted electronically via eVA and will be opened during the bid opening.

Proposals, to include addenda or changes to a response, shall not be accepted via Fax machine,

email, orally, or via telephone.

Time is of the essence and any proposal received after the announced time and date for submittal,

whether by mail or otherwise, will be rejected. The time of receipt shall be determined by the

Greene County Administrative Office.

2.0 SCOPE OF SERVICES

Proposals are requested for engineering and consulting services in the following specific

professional disciplines:

• General Civil Engineering – to include land surveying, site development, drainage systems,

streets/highway design, ADA compliance, traffic control and landscaping.

• Water/Wastewater Utility Engineering: Physical plant design, maintenance and operation;

wells, pump stations, odor control, distribution line upgrade/rehabilitation, regulatory

compliance, and permitting.

• Environmental Engineering: Environmental engineering with emphasis on stormwater

management, BMP design/evaluation; consulting oon MS4 and VSMP requirements (With

Wetlands either in-house or under sub-consultant agreement).

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Request for Proposal

#2026-001

• Parks and Landscaping: Evaluation and design of multi-function area and linear parks;

pedestrian and biking trails, multi-purpose athletic facilities, landscaping and theme type

facilities.

• Plan Review: Stormwater Management, Erosion and Sediment Control, Site General,

Construction building (residential and commercial).

The County may issue multiple awards to successful Firm(s) to provide professional and

construction support services for any of the following:

• Site design

• Water and sewer

• Building systems planning

• Studies

• Design

• Contract administration assistance

• Topographic surveys

• Boundary surveys

• Easement surveys

• Preparation of plats for small construction projects

• Small building construction and renovation

• Development of recreational facilities

• In consultation with the County staff, develop the necessary plans, sketches, specifications

and/or statements of work required to bid and construct small construction or renovation

projects in accordance with all local and state regulations.

• Develop an estimate of the probable costs of construction for each project on an as-required

basis.

• Provide on an as-required basis suggestions on the most cost-effective means to get a

project completed.

• Provide construction administration services, and other such services as requested by the

County.

Selection of firms for individual projects shall be solely at the discretion of the County. No promise

is made or implied that Firms chosen under this RFP will be selected to perform services on

individual projects during the contract term. The County will issue Task Orders for individual

projects. The County reserves the right to determine which projects will be included under the

open-end contract.

The County undertakes many small-scale projects that require outside professional and

construction support services. The on-call contracts are intended to supplement the County’s

internal resources on an as needed basis by providing a flexible and effective way for the County

to respond to recurring consultant professional service needs for multi-dimensional tasks covering

a wide range of work.

4|Page

Request for Proposal

#2026-001

3.0 TERMS AND PROPOSAL CONTENT AND FORMAT

A. Codes, Permits, Fees, Licenses, and Notices

a. Engineers must be registered with the Department of Commerce and the

Commonwealth of Virginia in accordance with the requirements of the Code of

Virginia. It is the responsibility of the Firm to maintain all required licensing and

training for his/her employees to provide the services as stated in this RFP.

b. The Firm(s) shall supply copies of all licenses to Greene County, upon request.

c. A Greene County Business License will be required by the selected vendor. Please

contact the Commissioner of Revenue at ktate@gcva.us for more information. A

Firm without a Greene County Business License may submit a bid but will be

required to get one prior to starting work. The Firm is responsible for the cost to

acquire the license.

d. The selected Firm(s) is responsible for any necessary building permits and shall

include these costs in their respective bid price. Please contact the Greene County

Building Department at inspections@gcva.us for information.

e. Insurance: The Firm(s) shall agree to provide a certificate of insurance naming the

County of Greene as additional insured and, if requested, a certified copy of said

policy or endorsement(s) before commencement of the contract. All insurance shall

be placed with an insurer licensed to do business in the Commonwealth of Virginia.

The underwriter shall be subject to the approval of the County of Greene. The Firm

shall maintain limits no less than:

i. General Commercial Liability: $1,000,000 (One million dollars) combined

single limit per occurrence for bodily injury, personal injury and property

damage. The general aggregate limit shall apply separately to this

project/location or the general aggregate shall be twice the required

occurrence limit.

ii. Automobile Liability: $1,000,000 (One million dollars) combined single

limit per accident for bodily injury and property damage.

iii. iii. Worker's Compensation and Employer's Liability: Worker's

Compensation as required by the Code of the Commonwealth of Virginia

and Employer's Liability with limits of $1,000,000 (One million dollars) per

accident.

iv. iv. Professional Liability coverage (errors and omissions), $250,000 per

occurrence minimum.

B. Submittals

a. Qualified Firms shall provide appropriate information in accordance with the

content and format requirements of this Request for Proposal. The Firm’s proposal

shall be organized in the following order:

i. Transmittal Letter

ii. Table of Contents

iii. Statement on understanding Scope of Services

iv. Familiarity with the County of Greene

v. Firm qualifications

vi. Certificate of insurance

vii. Proposed Firm staff and their qualifications

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Commodity Codes

• NAICS 541330Engineering Services

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