Project Information

Bid Title

Design and Installation of a Permanent Outdoor Sound System

Issuing Agency

City of Nashua

Location

New Hampshire

Published Date

Mar 9, 2026

Closing Date

Mar 25, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP0053-032526

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Number:	RFP0053-032526
Bid Title:	Design and Installation of a Permanent Outdoor Sound System
Category:	City
Status:	Open

Description: The City of Nashua, NH, herein referred to as “the City”, is seeking proposals from qualified vendors to design, supply and install a permanent outdoor sound system for Renaissance Park located in downtown Nashua. Publication Date/Time: 3/9/2026 4:30 PM Closing Date/Time: 3/25/2026 3:00 PM Related Documents: 0053-032526 Design and Installation of a Permanent Outdoor Sound System Exhibit B_RenaissancePark Exhibit C_Draft_Contract_Independent_Contractor_110821

Attachment Preview

City of Nashua

Purchasing Department

Administrative Services Division

229 Main Street - Nashua, NH 03060

(603) 589-3330

Email: purchasing@nashuanh.gov

March 9, 2026

Subject: Request for Proposals RFP 0053-032526 Design and Installation of a Permanent Outdoor Sound System

The City of Nashua, NH, herein referred to as “the City”, is seeking proposals from qualified vendors to design,

supply and install a permanent outdoor sound system for Renaissance Park located in downtown Nashua. The

Scope of Work for this project may be found in Exhibit A of this request.

The City, through the Mayor, who is the awarding authority and reserves the right to reject any and all proposals or

parts of proposals; to waive any defects, information, and minor irregularities; to accept exceptions to these

specifications; to award contracts or to cancel this request if in the City’s best interest.

INFORMATION FOR PROPOSERS:

The City is now accepting submittals electronically via Bonfire. Please review the electronic documents linked here,

Bonfire Vendor Registration and Bonfire Vendor Submission for more information. We strongly recommend that

you give yourself sufficient time and at least one (1) business day before due date to begin the uploading process

and finalize your submission. Copies are also available on the City’s website in the Purchasing section within the

Bids section. If a vendor chooses to submit their proposal outside of Bonfire, the following are alternate options:

If a vendor chooses to submit their proposal outside of Bonfire, the following are alternate options:

Paper: Submission one (1) copy and one digital copy on a USB drive in sealed envelope(s) or package(s)

clearly marked "RFP053-032526" Proposals must be submitted in the format provided and address the

item(s) specified in the RFP package.

Regardless of the method of submission, proposals must be received no later than 3:00pm on Wednesday, March

25, 2026 in the Purchasing Department; City Hall, 229 Main Street, Room 11, Nashua, NH 03061. Postmarks or

other timestamps will not be accepted in lieu of actual delivery. Vendors can use whatever delivery mechanism

they choose as long as it remains clear that the vendor is responsible for submissions prior to the date and time.

The time of receipt shall be considered when a proposal has been officially documented by the Purchasing

Department, in accordance with its established policies, as having been received at the location designated above.

The City accepts no responsibility for mislabeled mail. Any and all damage that may occur due to shipping shall be

the vendor’s responsibility.

Further details are available on the City's web site, www.nashuanh.gov, under Services; Bid Opportunities; Current

Bids and on the Bonfire website; (Refer to Document RFP0053-032526 Design and Installation of a Permanent

Outdoor Sound System).Proposals will be opened in public on the due date and time. Results of the proposal

opening will be posted on the City's website, www.nashuanh.gov, under Services; Bid Opportunities; Bid Results;

(Refer to Document RFP0053-032526) within twenty-four (24) hours of the opening.

Please note paper copies of proposal documents are not available in the City’s Purchasing Office.

RFP 0053-032526 Design and Installation of a Permanent Outdoor Sound System

229 Main Street • Nashua, New Hampshire 03061 • Phone (603) 589-3330 • Fax (603) 589-3233

The City assumes no liability for the payment of costs and expenses incurred by any party in responding to this

invitation for proposals. All proposals become the sole property of the City of Nashua. This request for proposals is

not a contract and alone shall not be interpreted as such but rather serves as an instrument through which

proposals are solicited.

The timeline for this project is as follows:

Projected Timeline

Optional Pre-Proposal Meeting

Via Zoom

Deadline for Vendor Questions

Vendor Question Answers Posted

Proposals Due

Vendor Interviews

Date

Thursday, March 12, 2026, 3:00 pm

Monday, March 16, 2026, 10:00am

Thursday, March 19, 2026, 3:00 pm

Wednesday, March 25, 2026, 3:00 pm

tbd

An optional pre-proposal meeting will be held on Thursday, March 12, 2026 at 3:00 pm via Zoom. The purpose of

the meeting is to discuss the City’s proposal objectives and relevant information concerning the site and context

for development and to answer questions regarding this RFP. Attendance at this meeting is optional, but we

encourage you to attend.

Join Zoom Meeting

https://us02web.zoom.us/j/6035893330?pwd=YjZ5ZUtSMURySmdBRms1bXBLQ1NUdz09&omn=81347028986

Meeting ID: 603 589 3330

Passcode: 5893333

One tap mobile

+13092053325,,6035893330#,,,,*5893333# US

Vendors are encourage to submit questions via email; however, the City assumes no liability for assuring accurate

and complete email transmission/receipt and is not responsible to acknowledge receipt. Inquiries must be

submitted in writing, citing the RFP title/number, Page, Section, and must be received no later than Monday, March

16, 2026, by 10:00 am to:

City of Nashua

229 Main Street, Nashua, NH 03060

purchasing@nashuanh.gov

The City will consider all timely-received questions and requests for change and, if reasonable and appropriate, will

issue an addendum to clarify or modify this RFP. Answers to vendor submitted questions and other addenda will

be posted on the City of Nashua website www.nashuanh.gov, under Services; Bid Opportunities; Current Bids;

(Refer toRFP0053-032526) and on Bonfire no later thanThursday, March 19, 2026 at 3:00 pm

The City hereby notifies all vendors that it will affirmatively ensure that in any contract entered into pursuant to

this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit proposals in

RFP 0053-032526 Design and Installation of a Permanent Outdoor Sound System

229 Main Street • Nashua, New Hampshire 03061 • Phone (603) 589-3330 • Fax (603) 589-3233

2

response to this invitation and will not be discriminated against on the grounds of race, color, national origin, sex,

age, or disability in consideration for an award.

Pursuant to NRO 5-71 (A), the City of Nashua supports the concept of purchasing products which are biodegradable,

can be or have been recycled, or are environmentally sounds. Due consideration will be given to the purchase of

such products. If you are proposing any such products which qualify, please so indicate in a cover sheet by item

number and description. We are also conscious of energy use and encourage vendors to propose products that are

energy efficient.

All proposals are binding for ninety (90) days following the deadline for proposals, or until the effective date of any

binding resulting contract, whichever is later.

Proposals must be submitted in the format provided and address the items specified in this request. The City may

reject any or all of the proposals on any basis and without disclosure of a reason. The failure to make such a

disclosure shall not result in accrual of any right, claim or cause of action by any unsuccessful proposer against The

City. The City reserves the right to waive any irregularities when the public interest will be served thereby. The City

also reserves the right to negotiate any change or amendment in any proposal without soliciting further requests

for proposals if the action is necessary for the best interest of The City.

The City of Nashua will reject the proposal of any vendor who is presently debarred, declared ineligible or excluded

by any Federal department or agency, and reserves the right to reject the proposal of any proposer who has

previously failed to perform any contract properly for any purchaser, or to complete on time, contracts of a similar

nature, who is not in the position to perform the contract, or who has neglected the payment of bills or otherwise

disregarded its obligations to clients, purchasers, subcontractors, material men, or employees.

The City is exempt of all taxes. All proposals must be FOB Nashua, NH. All vendors must comply with all applicable

Equal Employment Opportunity laws.

Pursuant to NRO 5-78 (F), the Purchasing Manager shall not solicit a bid from a contractor who is in default on the

payment of taxes, licenses or other monies due the City. Therefore, this bid request is void as to anyone who is in

default on said payments.

Sincerely,

Amy Girard

City of Nashua

Purchasing Manager

girarda@nashuanh.gov

RFP 0053-032526 Design and Installation of a Permanent Outdoor Sound System

229 Main Street • Nashua, New Hampshire 03061 • Phone (603) 589-3330 • Fax (603) 589-3233

3

GENERAL REQUIREMENTS

A. To be eligible for an award, a vendor must be deemed "responsible". A responsible vendor:

• has the ability, capacity and skill to provide the goods or services required

• can provide the goods or services within the time frame specified

• has a satisfactory record of integrity, reputation, judgment and experience

• has sufficient financial resources to provide the goods or services

• has an ability to provide future maintenance and support as required

• providing the vendor has provided goods or services to the City, has developed a positive track record

with the City

B. The successful vendor will be required to provide the City with certificates of insurance for coverage as listed

below and endorsements affecting coverage required by the contract within ten (10) calendar days after the

City issues the notice of award. The City requires thirty (30) calendar days written notice of cancellation or

material change in coverage. The certificate and endorsements for each insurance policy must be signed by a

person authorized by the insurer and who is licensed by the State of New Hampshire. General Liability,

Employer’s Liability and Auto Liability policies must name the City of Nashua as an additional insured and reflect

on the certificate of insurance:

• General Liability insurance in the amount of $1,000,000 per occurrence and $2,000,000 aggregate

• $1,000,000 Combined Single Limit Automobile Liability (coverage must include all owned, non-owned

and hired vehicles)

• Workers' Compensation Coverage in compliance with the State of New Hampshire statutes,

$100,000/$500,000/$100,000

• Professional Liability: $1,000,000

All vendors and subcontractors at every tier under this project will fully comply with NH RSA Chapter 281-A,

"Workers' Compensation".

C. The City also reserves the right to negotiate any change or amendment in any proposal without soliciting further

proposals if the action is necessary for the best interest of the City.

D. The City may conduct discussions with responsible vendors prior to selection. Successful vendors shall begin

performance upon receipt of an executed contract and a valid purchase order issued by the City.

E. The City may reject any and all responses on any basis and without disclosure of a reason. The failure to make

such a disclosure shall not result in accrual of any right, claim, or cause of action by any unsuccessful vendor

against the City.

F. After the initial designation of a vendor, City Staff will work with the selected vendor to negotiate final terms

and conditions between the City and the successful vendors prior to the Contract Award. A draft contract is

attached (Exhibit C).

G. The vendor shall meet all requirements of the Americans with Disabilities Act.

H. The City encourages disadvantaged business enterprise (DBE) participation from contractors and/or

subcontractors.

RFP 0053-032526 Design and Installation of a Permanent Outdoor Sound System

229 Main Street • Nashua, New Hampshire 03061 • Phone (603) 589-3330 • Fax (603) 589-3233

4

I. The vendor should understand that under the New Hampshire Right-to-Know Law, all documents submitted in

response to this request, including financial information, are considered public information and will be made

available to the public upon request, unless specifically exempted under the law.

J. Any vendor submitting a proposal may appeal a pending award prior to award by the City. The appellant must:

a. Submit a written protest to the City’s Purchasing Manager within five (5) business days after the

proposal opening.

b. Describe, in the written protest, the issues to be addressed on appeal

c. Post, with the written protest, a bond with a surety meeting the requirements of General Condition

5.02 authorized to do business in this state or submit other security in a form approved by the City who

will hold the bond or security until a determination is made on the appeal.

d. Post the bond or other security in the amount of 25% of the total dollar value of the appellant’s bid, up

to a maximum bond or other security amount of $250,000.00.

e. Not seek any type of judicial intervention until the City has rendered its final decision on the protest.

The City will stop award actions until after the City’s Purchasing Manager has responded in writing to the

protest. If the appellant is not satisfied with the response, the appellant may then protest to the Board of

Aldermen, who will render a final decision for the City. No award protests will be heard by the Board of

Aldermen unless vendor has followed the appeal process.

If an appeal is granted, the full amount of the posted bond or security will be returned to the appellant. If the

appeal is denied or not upheld, a claim may be made against the bond for expenses suffered by the City because

of the unsuccessful appeal.

The City is not liable for any costs, expenses, attorney’s fees, loss of income, or other damages sustained by the

appellant in a proposal appeal process.

K. The City assumes no liability for the payment of costs and expenses incurred by any vendor in responding to

this request. All proposals become sole property of The City. This is not a contract and shall not be interpreted

as such but rather serves as an instrument through which proposals are solicited.

PROJECT SCOPE

Project area and scope of work is defined in the project scope of work attached as Exhibit A

Working on behalf of the City, the vendor shall be consistent with State and Federal statutes and be an advocate

for the City throughout the project.

PROPOSAL PROCESS & RESPONSE

The RFP response should be fully self-contained, concise, and display clearly and accurately the capabilities,

knowledge, experience, and capacity of the vendor to meet the requirements of the project and the proposals.

Vendors are encouraged to utilize methods they consider appropriate in communicating the required information.

At a minimum, this will include submission of the information requested below:

A. Vendor description and project team

a. Vendor firm name, business, address, website address and contact information

b. Year established, number of employees, office locations, etc.

c. Vendor firm specialties: list your firm's area(s) of expertise

RFP 0053-032526 Design and Installation of a Permanent Outdoor Sound System

229 Main Street • Nashua, New Hampshire 03061 • Phone (603) 589-3330 • Fax (603) 589-3233

5

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.