Project Information

Bid Title

Production Printers and Service Solutions

Issuing Agency

Volusia County School Board Purchasing

Location

Florida

Published Date

Oct 29, 2025

Closing Date

Nov 3, 2025

Government Level

State & Local

Status

Closed

Ref. #

ITN-2025-6006-KK

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Main

Agency
Volusia County School Board Procurement

Status
Active

Fiscal Year
2026

Primary Contact
Kristine Kessler

Title
Production Printers and Service Solutions

Secondary Contact
Enid Kunce

Number
ITN-2025-6006-KK

Tertiary Contact
Jennifer Deveaux

Type
Invitation to Negotiate

Department
ITS

Online Submissions
Yes

Project Estimate

Piggyback Solicitation
No

Insurance Required
Yes

Bid Bond Required
No

Bid Bond Amount

Performance Bond Required
No

Performance Bond Amount

Construction Bond Required
No

Construction Bond Amount

Scope of Services
The School Board of Volusia County, Florida (hereby referred to as the “District”) requires comprehensive multi-function high-volume production printers and service solutions to support its high-volume print operations, generating over 78 million impressions annually with an average monthly output of 6.5 million impressions. The District is seeking proposals that include two solutions from each proposer: one solution detailing the comprehensive cost of leasing and a second outlining the comprehensive cost of buying. The selected solution must demonstrate exceptional reliability, speed, and operational efficiency while maintaining superior image quality throughout sustained peak production volumes.
The procurement encompasses both black and white and color production printing capabilities, requiring equipment engineered specifically for continuous high-output environments. All systems must integrate seamlessly into existing production workflows and be supported by comprehensive year-round service contracts, ensuring uninterrupted operations. The selected solution must meet or exceed the minimum specifications outlined in the Scope of Work section in the ITN document.

Dates(All times are listed as EST )

Broadcast Date
9/15/2025 7:00 PM EST

Question End Date
10/1/2025 5:00 PM EST

Due Date
11/3/2025 2:00 PM EST

Bid Opening Date

Pre-Bid Meetings

Total: 1 (All times are listed as EST )

Date	Time	Mandatory	Location
9/22/2025	9:00 AM	No	Available via Microsoft Teams Meeting

Shortlist Meeting

Total: 1 (All times are listed as EST )

Date	Time	Location
11/13/2025	9:00 AM	District Administrative Complex (DAC) 200 N. Clara Ave. DeLand, FL 32720 Conference Room 400

Documents

Total: 12

Type	Name	Description	File Type
Invitation to Negotiate	ITN-2025-6006-KK Production Printers and Service Solutions.pdf	ITN-2025-6006-KK Production Printers and Service Solutions	PDF
Invitation to Negotiate	Attachment P Questionnaire.xlsx	Attachment P Questionnaire	Excel
Invitation to Negotiate	Attachment Q Price Schedule.xlsx	Attachment Q Price Schedule	Excel
Invitation to Negotiate	Attachment R Sample Master Software and Services Agreement.pdf	Attachment R Sample Master Software and Services Agreement	PDF
Invitation to Negotiate	Exhibit 1 Print Shop Layout.pdf	Exhibit 1 Print Shop Layout	PDF
Other	ITN-2025-6006-KK Pre-Submittal Meeting Recording.mp4	Pre-submittal Meeting	Type
Addendum	ITN-2025-6006-KK Addendum 1.pdf	Addendum #1	PDF
Other	Revised Attachment Q Price Schedule.xlsx	Revised Attachment Q Price Schedule	Excel
Other	Attendance Sheet Mandatory Site Visit ITN-2025-6006-KK.pdf	Attendance Sheet Mandatory Site Visit	PDF
Addendum	ITN-2025-6006-KK Addendum 2.pdf	Addendum # 2 ITN-2025-6006-KK	PDF
Invitation to Negotiate	Attachment Q Price Schedule Revision 2 10.22.2025.xlsx	Attachment Q Price Schedule Revision 2 (10.22.2025)	Excel
Addendum	ITN-2025-6006-KK Addendum 3.pdf	Addendum # 3	PDF

Quote/Bid

Zones
Total: 0

Zone

Groups
Total: 0

Group

Quote/Bid Items

Total: 0

#

Required

Group

Make

Model

Description

Quantity

Unit of Measure

Price/ Percent

Type

Additional Quote/Bid Items Fields

Display Options Spreadsheet Section	No	Display Image and Specifications Hyperlink Fields	No
Display Build Sheet File Upload Field	No	Display Options File Upload Field	No
Require Build Sheet File to be Uploaded	No	Require Options File to be Uploaded	No
Display Lead Time Field	No	Display Standard Packaging Field	No

Delivery Date
3/13/2026

Required Files to be Uploaded by the Vendor
ITN Response

Shipping
FOB Destination

Terms and Conditions
See attached Terms and Conditions

Include Shipping in Price of Items
Yes

Display Bid Tabulation to Vendors
No

Display Vendor Submissions to Vendors
No

View Vendor Submissions while Bid Solicitation is Active
No

Allow Options File to be Updated after Due Date
No

Allow Post Due Date Submission
No

Questions & Answers

Total: 4

Question	Date Asked	Answer	Date Answered
        Would you consider a Roll to Cutsheet Monochrome Printing Solution with Finishing to match your current workflow driven by WebCrd/Queue Direct?         The Color Solution would be a cutsheet engine based on the outlined specifications.	9/23/2025 8:50:47 AM
Good morning Kristine, I hope your Wednesday is off to a good start. ?? Kristine, would Volusia County Public Schools consider using the T`s and C`s of a cooperative contract instead of the ITN T`s and C`s? Thank you, Laura Welborn Konica Minolta	9/24/2025 9:01:47 PM
How many total production units are you replacing? Are you adding a second color unit? If so will it be the same configuration as the other color Canon device? Will you consider any RIP other than Fiery for color?	9/29/2025 1:38:55 PM
Do you plan to replace all five units with new models? If not, will buyout to keep numbers be provided for the three leased devices? When are the leases set to expire? Is the awarded vendor expected to return the leased machines back to the leasing company on your behalf if they are not purchased? During the walk-through, redundancy was mentioned with discussing color. See ITN Sections 3.3.1 and 5.1.2 The ITN uses both singular and plural when talking about color. Do you want one or two units? If the latter, what finishing capabilities are you giving up to squeeze two devices in the area? ITN Section 4.1 Who is responsible for synching with Rochester Software Associates and the Aleyant Pressero Software platforms? If the new print vendor is responsible, is there support from these vendors or a fee that needs to be included? ITN Section 6.1 During the walk-through, it was mentioned the shop operates from 5:30 pm on Sunday to 5:30 pm on Friday. Please elaborate on the need for 365 24/7 service. What about holidays?	10/1/2025 12:06:27 PM

Commodity Codes

Total: 25

Code	Description
[203-72]	Printer Accessories and Supplies: Chemicals, Forms Tractors, Inks and Cartridges, Paper, Label Sheets, Sheet Feeders, Toner Cartridges, Wheels, etc., Environmentally Certified Products
[204-76]	Printers, Inkjet
[204-77]	Printers, Laser
[204-78]	Printers, Pen Plotter
[204-79]	Printers, Digital
[204-80]	Printers, Thermal
[205-76]	Printers, Inkjet, Environmentally Certified Products
[205-77]	Printers, Laser, Environmentally Certified Products
[205-78]	Printers, Pen Plotter, Environmentally Certified Products
[205-79]	Printers, Digital, Environmentally Certified Products
[205-80]	Printers, Thermal, Environmentally Certified Products
[206-72]	Printers, High Speed, Line Printers, and Printer Subsystems
[206-73]	Printers, Inkjet
[206-74]	Printers, Laser
[206-75]	Printers, Pen Plotter
[206-77]	Printers, Thermal
[207-72]	Printer Accessories and Supplies: Chemicals, Forms Tractors, Inks and Cartridges, Paper, Label Sheets, Sheet Feeders, Toner Cartridges, Wheels, etc.
[984-60]	Printers and Plotters, Computer (All Types), Rental or Lease
[600-72]	Multi-Function Office Machines (Combination of Fax-Copier-Scanner-Printer, etc.)
[700-57]	Printing Accessories and Supplies (Incl. Electrostatic Types): Blankets, Chemicals, Gum, Inks, Mats, Negatives, Plates, Roller Covers, Rubber Rejuvenators, Sleeves, etc. (See 700-30 for Graphic Art Supplies)
[936-60]	Printing Plant and Bindery Equipment Maintenance and Repair (Incl. Graphic Arts Equipment)
[985-64]	Printing Plant Equipment and Supplies Rental or Lease
[700-51]	Misc. Printing Equipment and Accessories (Not Otherwise Classified)
[700-91]	Web Type Printing Presses
[700-95]	Recycled Printing Plant Equipment, Accessories and Supplies

Publications

Total: 0

Publication

Date

Commodity Codes

• NAICS 512110Motion Picture and Video Production
• NAICS 541519Other Computer Related Services
• NAICS 811212Computer and Office Machine Repair and Maintenance

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