Project Information

Bid Title

KCATA Bulk 15w-40 Engine Oil

Issuing Agency

Kansas City Area Transportation Authority

Location

Missouri

Published Date

Jun 4, 2026

Closing Date

Jun 24, 2026

Government Level

State & Local

Status

Closed

Ref. #

Bid # G26-6003-33

Original Source

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Project Description

KCATA Bulk 15w-40 Engine Oil

Bid # G26-6003-33

Opening Date: Jun 04, 2026

Closing Date: Jun 24, 2026 2:40 pm

Opportunity Type: Invitation For Bid

The Kansas City Area Transportation Authority (KCATA) is a bi-state agency offering mass transit service within the greater Kansas City metropolitan area. KCATA is requesting bids from qualified vendors to provide bulk deliveries of 15w-40 engine oil as specified in the Technical Specifications/Scope of Work. Release of this IFB solicitation does not compel the KCATA to make a purchase.

Bid Details : KCATA Bulk 15w-40 Engine Oil (pdf)

Contact Name: Andrew Campbell, Procurement Buyer
Phone: 816-346-0268
Email: acampbell@kcata.org

Attachment Preview

INVITATION FOR BIDS (IFB) #G26-6003-33

Bulk 15w-40 Engine Oil

Date: June 4, 2026

Contact: Andrew Campbell, Procurement Buyer

Telephone: 816-346-0268

Email: acampbell@kcata.org

IFB #G26-6003-33: Bulk 15w-40 Engine Oil

6/4/2026

Page 1 of 50

KANSAS CITY AREA TRANSPORTATION AUTHORITY (KCATA)

INVITATION FOR BIDS (IFB) #G26-6003-33

BULK 15W-40 ENGINE OIL

The Kansas City Area Transportation Authority (KCATA) is a bi-state agency offering mass transit service within the greater

Kansas City metropolitan area. KCATA is requesting bids from qualified vendors to provide bulk deliveries of 15w-40 engine

oil as specified in the Technical Specifications/Scope of Work. Release of this IFB solicitation does not compel the KCATA to

make a purchase.

Diversity Goals/Project Participation.

See Section 3.M for more information regarding KCATA’s policy regarding KCATA’s diversity programs. There is no diversity

goal established for this project.

Questions and Requests for Clarification. Questions (technical, contractual, or administrative) must be directed in writing

via email only to Name at acampbell@kcata.org. Questions and requests for clarifications will be received until 2:00pm

Central Standard Time on June 12, 2026. If required, KCATA’s response to these submissions will be in the form of an

Addendum.

Submittal Instructions:

Bid submittals must be received with all required documents/attachments as stated in the IFB no later than 2:00 p.m. on

June 24, 2026, and addressed to:

Kansas City Area Transportation Authority – Procurement Department

Attention: Andrew Campbell, Procurement Buyer

1350 East 17th Street

Kansas City, Missouri 64108

816-346 0268

The outside of each package shall be clearly marked with the Bidders name and “IFB #G26-6003-33 – Bulk 15w-40 Engine

Oil”. See Section 3 for additional instructions.

Bids may be hand delivered, sent via overnight carrier, or mailed via USPS. All hand deliveries must be made through

KCATA’s Shipping/Receiving Department. Please allow ample time to navigate through KCATA’s security entrance and

parking areas.

Bids received after the time specified shall not be considered for award. Bids received via electronic mail (e-mail) shall not

be considered. Bids not meeting specified delivery and method of submittal will not be opened nor considered responsive.

Submission of a bid shall constitute a firm offer to the KCATA for one hundred twenty (120) days from the date of closing.

This IFB does not commit the KCATA to award a contract or to pay any cost incurred in preparation of a submittal. Bidders

shall read and understand the requirements of this Invitation for Bids covered in the sections listed under the Table of

Contents of this document.

The KCATA reserves the right to accept or reject any or all bids received, to modify this request, or cancel in part or in its

entirety the IFB if it is the best interest of the KCATA.

All contractual agreements are subject to final approval by the Kansas City Area Transportation Authority’s Board of

Commissioners. KCATA anticipates awarding a three (3) year contract with two (2)option years.

IFB #G26-6003-33: Bulk 15w-40 Engine Oil

6/4/2026

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Restricted Communications. No person or entity submitting a proposal in response to this IFB nor any officer, employee,

agent, representative, relative or Contractor representing such a person (or entity) may contact through any means, or

engage in any discussion concerning the award of this contract with any member of KCATA’s Board of Commissioners or

any employee of KCATA (excluding Procurement staff) during the period beginning on the date of bid issue and ending on

the date of the selection of a Contractor. Any such contact would be grounds for disqualification of the Bidder.

Kristen Emmendorfer

Director of Procurement

IFB #G26-6003-33: Bulk 15w-40 Engine Oil

6/4/2026

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TABLE OF CONTENTS

Page

SECTION 1. BID SCHEDULE .................................................................................................................................................. 6

SECTION 2. TECHNICAL SPECIFICATIONS/SCOPE OF WORK .............................................................................................. 7

A. Introduction................................................................................................................................................................ 7

B. Term ........................................................................................................................................................................... 7

C. Estimated Quantities .................................................................................................................................................. 7

D. Technical Specifications ............................................................................................................................................. 7

E. Delivery ...................................................................................................................................................................... 8

F. Inspection and Acceptance ........................................................................................................................................ 8

G. Vendor Qualifications................................................................................................................................................. 8

SECTION 3. BID INFORMATION/INSTRUCTIONS ................................................................................................................ 9

A. General Information ................................................................................................................................................... 9

B. Bid Submittal .............................................................................................................................................................. 9

C. Approved Equals ....................................................................................................................................................... 9

D. Required Documents................................................................................................................................................ 10

E. Bidder Status – Vendor Registration ........................................................................................................................ 11

F. Omissions and Form of Contract.............................................................................................................................. 12

G. Authorization to Bid ................................................................................................................................................. 12

H. Bidder’s Responsibilities .......................................................................................................................................... 12

I. Withdrawal of Bids ................................................................................................................................................... 12

J. Protest ..................................................................................................................................................................... 13

K. Disclosure of Proprietary Information ..................................................................................................................... 13

L. Reservations ............................................................................................................................................................. 14

M. Disadvantaged Business Enterprise (DBE)................................................................................................................ 14

SECTION 4. BID EVALUATION, ACCEPTANCE AND AWARD..........................................................................................16

A. Bid Evaluation........................................................................................................................................................... 16

B. Bid Acceptance ........................................................................................................................................................ 16

C. Unbalanced Bid ....................................................................................................................................................... 16

D. Bid Award ................................................................................................................................................................. 16

E. Purchase Order and/or Contract ............................................................................................................................. 17

F. Licenses and Permits ................................................................................................................................................ 17

ATTACHMENTS

Attachment A

Attachment B

Attachment C

Attachment D

Attachment E

Attachment F-1

Attachment F-2

Attachment G

Attachment H

Attachment I

Attachment J

Sample Agreement/Terms and Conditions............................................................................................ 18

Checklist of Required Documents.......................................................................................................... 38

Bid Response Form ................................................................................................................................ 39

References ............................................................................................................................................. 41

Affidavit of Civil Rights Compliance ....................................................................................................... 42

Guidelines for Workforce Analysis/EEO-1 Report ................................................................................. 45

KCATA Workforce Analysis/EEO-1 Report ............................................................................................. 46

Affidavit of Primary Participants Regarding Employee Eligibility Verification ....................................... 47

Non-Collusion Affidavit .......................................................................................................................... 48

Request for Change or Approved Equal................................................................................................. 49

Location of KCATA’s Oil Tank ................................................................................................................. 50

IFB #G26-6003-33: Bulk 15w-40 Engine Oil

6/4/2026

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NO BID REPLY FORM

KANSAS CITY AREA TRANSPORTATION AUTHORITY (KCATA)

INVITATION FOR BIDS (IFB) #G26-6003-33

BULK 15W-40 ENGINE OIL

To assist KCATA in obtaining good competition on its Invitation for Bids, we ask that if you received an invitation but do not

wish to propose, please state the reason(s) below and return this form to Andrew Campbell, Buyer, via email at

acampbell@kcata.org. Include the Project Name in the subject line. This form may also be mailed to Procurement

Department, 1350 East 17th Street, Kansas City, MO, 64108.

This information will not preclude receipt of future invitations unless you request removal from the Bidders’ List by

indicating below.

Unfortunately, we must offer a “No Bid” at this time because:

____ 1. We do not wish to participate in the bid process.

____ 2. We do not wish to propose under the terms and conditions of the Invitation for Bid document. Our

objections are:

_____________________________________________________________________

_____________________________________________________________________

____ 3. We do not feel we can be competitive.

____ 4. We do not provide the materials/services on which Bids are requested.

____ 5. Other:

_____________________________________________________________________

_____________________________________________________________________

____ We wish to remain on the Bidders’ list for these services.

____ We wish to be removed from the Bidders’ list for these services.

______________________________________

FIRM NAME

__________________________________

SIGNATURE

IFB #G26-6003-33: Bulk 15w-40 Engine Oil

6/4/2026

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Commodity Codes

• NAICS 424710Petroleum Bulk Stations and Terminals
• NAICS 424720Petroleum and Petroleum Products Merchant Wholesalers (except Bulk Stations and Terminals)

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