Project Information

Bid Title

Request for Proposal for Mountain Village Town Hall Access Control Update

Issuing Agency

San Miguel County

Location

Colorado

Published Date

Jan 26, 2026

Closing Date

Feb 13, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Bid Title:	Request for Proposal for Mountain Village Town Hall Access Control Update
Category:	Maintenance & Construction
Status:	Open
Bid Recipient:	Chris Broady, cbroady@mtnvillage.org

Description: Request for Proposal Mountain Village Town Hall Access Control Update This Scope of Work (SOW) outlines the installation of a Verkada cloud-based access control system for the Town of Mountain Village Town Hall at 455 Mountain Village Blvd., Mountain Village, CO 81435. The proposed solution shall include hardware such as access controllers, door readers, locks, and peripherals, integrated with cloud management via Verkada Command for remote monitoring, user permissions, and real-time alerts. The project aims to provide secure, scalable access control for 11 access points, including exterior and interior doors with various closure mechanisms. Objectives Deploy a fully functional Verkada access control system to manage entry points securely. Ensure seamless integration with existing infrastructure, including network and door hardware. Minimize downtime during installation and provide training for end-users. Achieve compliance with best practices for hardware staging, wiring, and cloud configuration to avoid post-installation issues. Scope of Work The installation will follow recommended best practices, including preparation, hardware setup, configuration, testing, and handover. Work will be performed by certified installers with appropriate admin roles in Verkada Command. Preparation and Planning Review site requirements: Confirm DHCP-enabled network, Cat5/Cat6 cabling, power sources (AC, PoE, or PoE++), and firewall settings for cloud connectivity. Set up Verkada Command organization: Ensure the client has an active organization; add devices using serial numbers; grant installer Org Admin and Access Site Admin roles. Design staging lab: Assemble test environment with tools like locks, badge readers, Ethernet cables, multimeter, managed switch, and laptop to pre-test hardware and avoid field delays. Procure hardware: Order controllers, cassettes for door management, readers, locks, DPI (Door Position Indicator), REX (Request to Exit) devices, and backup batteries if needed. Milestone Proposed Dates RFP Issued January 26, 2026 Inquires or questions deadline February 2, 2026, 5:00 PM Mountain Time Inquiry or question response deadline, February 6, 2026, 5:00 PM Mountain Time Proposal due February 13, 2026, 5:00 PM Mountain Time Notification of Selection February 18, 2026 5:00 PM Mountain Time Contract Award March 4, 2026 Project completion no later than June 30, 2026 All dates are subject to change at the discretion of the Town and San Miguel County. Inquiries Inquiries or questions on the contents and requirements of the RFP will be accepted in written electronic form only. Inquiries or questions can be emailed to Chris Broady at For security reasons, you must enable JavaScript to view this E-mail address. with the subject line “Town Hall access control”. The deadline for inquiries is February 2, 2026, 5:00 PM Mountain Time, after which no further inquiries will be addressed. Substantive requests for information received may be responded to in writing by the Town in the form of an addendum to this RFP and sent to all recipients of the RFP. Note: This RFP requires the review of Floorplans for access control. Due to the sensitive nature of these documents, they will not be available online and must be requested from Chris Broady, Mountain Village project lead. Proposal Requirements Proposals must include clear descriptions of the contractor’s capabilities to perform the requirements of the RFP, including the following: Transmittal Letter: This short letter should outline the Contractor’s ability to provide the scope of services requested. Please describe the company, including: name, address, number of years in business, and primary contact. This letter must be signed by an officer who is authorized to bind the Consultant and state that the proposal is binding for 90 days from the submission deadline for proposals. Staff Experience: Include a brief description of each key staff member assigned to a typical project. Identify any sub-consultants proposed to serve on the project as well. Sample Projects: Include up to three (3) sample projects, including tasks and deliverables provided to the owner that are similar to what the County seeks. Include a brief description of the project, owner contact information, and project cost. Exceptions: Please include a statement regarding exceptions. If no exceptions are included, the County expects the Consultant will be able to sign the County’s contract and provide the required insurance and indemnification. Fee Estimate: Please submit a fee estimate for the total project cost for requested Scope of Work and Deliverables, including each of the tasks outlined in the scope of work and the total number of hours expected. Also, provide a menu of pricing for scenarios and strategies. Signatory Requirements. The Transmittal Letter must be signed by the contractor’s representative who is empowered with signatory authority for the company. The form may be accompanied by a Corporate Resolution. Insurance. Town and County to be named as an additional insured in contractor liability coverage. Publication Date/Time: 1/26/2026 12:00 AM Closing Date/Time: 2/13/2026 5:00 PM Related Documents: Request for Proposals SMC Template MV TH access control 2026 (A)(PDF) Attachment A Davis Bacon Requirements Attachment B CFR Rules (2) FED.ICA (template) Rev. Dec 2025 (A)

Attachment Preview

Request for Proposals (RFP) for San Miguel County

Mountain Village Town Hall Access Control Update

Note : This RFP requires the review of Floorplans for access

control. Due to the sensitive nature of these documents, they will not

be available online and must be requested from Chris Broady,

Mountain Village project lead.

Request for proposal issued: 01/26/26

Responses due: 02/13/26

333 W. Colorado Avenue

P.O. Box 1170 Telluride, CO 81435

Request for Proposals

Mountain Village Town Hall Access

Control Update

Request for Proposal

The Town of Mountain Village (“Town”), through San Miguel County, Colorado (“County”) as

the fiscal agent, is seeking proposals from qualified professional firms or qualified individuals to

design and install a cloud-based access control system. The project aims to provide secure,

scalable access control for 11 access points, including exterior and interior doors with various

closure mechanisms at the Mountain Village Town Hall at 455 Mountain Village Blvd.,

Mountain Village, CO 81435.

The successful bidder must complete all work within the proposed time frame, with minimal

interruptions to daily operations, no later than June 30, 2026. Qualified firms or individuals are

invited to submit proposals by February 13, 2026, 5:00 PM Mountain Time

Background

The Town of Mountain Village is situated at 9,545 feet above sea level in the heart of the

breathtaking San Juan Mountains of southwest Colorado. The Town of Mountain Village was

incorporated as a home-rule municipality in San Miguel County in 1995. Sitting on just 3.5

square miles of land, Mountain Village is small yet mighty with a diverse network of winter and

summer trails, housing for the local workforce and single-family homes with sprawling views

that extend to Utah. Mountain Village is home to roughly 1,400 year-round residents and to the

world-renowned Telluride Ski Resort. A bustling Village Center designed to emulate European

ski villages is the community’s gathering place and a state-of-the-art gondola transportation

system connects the Town of Mountain Village with the Town of Telluride. For more

information, please visit us online at townofmountainvillage.com

San Miguel County serves approximately 8,000 citizens and encompasses a diverse region

ranging from the rugged mountain resort communities of Telluride and Mountain Village to

the ranching communities of the County’s west end, Norwood and Egnar. The County is

approximately 1,288 square miles, stretching from the San Juan Mountains in the east to the

Utah border to the west. The incorporated towns in the County consist of Telluride (County

seat), Mountain Village, Ophir, Sawpit, and Norwood. Other communities include Placerville

and Egnar.

Pursuant to Federal Procurement rules and procurement policies for both the Town of Mountain

Village and San Miguel County, this project is being competitively bid.

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Request for Proposals

Mountain Village Town Hall Access

Control Update

This project has completed required FEMA Environmental and Historical Preservation Review

processes. Pursuant to grant rules, any equipment paid for with FEMA grant funds must be

installed as approved by the EHP review process and as specified in RFP documents.

Scope of Work and Deliverables

This Scope of Work (SOW) outlines the installation of a Verkada cloud-based access control

system for the Town of Mountain Village Town Hall at 455 Mountain Village Blvd., Mountain

Village, CO 81435.

The proposed solution shall include hardware such as access controllers, door readers, locks, and

peripherals, integrated with cloud management via Verkada Command for remote monitoring,

user permissions, and real-time alerts. The project aims to provide secure, scalable access control

for 11 access points, including exterior and interior doors with various closure mechanisms.

Objectives

● Deploy a fully functional Verkada access control system to manage entry points securely.

● Ensure seamless integration with existing infrastructure, including network and door

hardware.

● Minimize downtime during installation and provide training for end-users.

● Achieve compliance with best practices for hardware staging, wiring, and cloud

configuration to avoid post-installation issues.

Scope of Work

The installation will follow recommended best practices, including preparation, hardware setup,

configuration, testing, and handover. Work will be performed by certified installers with

appropriate admin roles in Verkada Command.

Preparation and Planning

● Review site requirements: Confirm DHCP-enabled network, Cat5/Cat6 cabling, power

sources (AC, PoE, or PoE++), and firewall settings for cloud connectivity.

● Set up Verkada Command organization: Ensure the client has an active organization; add

devices using serial numbers; grant installer Org Admin and Access Site Admin roles.

● Design staging lab: Assemble test environment with tools like locks, badge readers,

Ethernet cables, multimeter, managed switch, and laptop to pre-test hardware and avoid

field delays.

● Procure hardware: Order controllers, cassettes for door management, readers, locks, DPI

(Door Position Indicator), REX (Request to Exit) devices, and backup batteries if needed.

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Request for Proposals

Hardware Installation

Mountain Village Town Hall Access

Control Update

● Mount controllers: Install units at designated locations, ensuring proper cable exits and

secure connections.

● Wire components: Connect door hardware (locks, readers, DPI, REX) to individual

cassettes on the controller. Use shielded wiring drained to earth ground; configure

wet/dry relays for locks; verify voltages (e.g., 12V AUX) and impedance.

● Power and network connection: Plug controllers into power and Ethernet; allow 30

minutes for firmware updates; confirm successful boot and connectivity.

● Handle peripherals: Configure AUX outputs for additional devices like exit buttons.

Configuration and Setup

● Add devices to Command: From the Devices page, add controllers to enable the Access

tab; create sites/subsites for organization.

● Configure doors and access: Set up doors in Command, assign access levels (schedules

for entry times), groups (for users with shared permissions), and credentials (badge-in,

Bluetooth, remote/web unlock).

● Licensing: Apply one license per controlled door; manage co-term licensing across the

organization.

● Set up alerts: Configure notifications (push, email, SMS) for events like door held open,

controller offline, or lockdowns.

Testing and Validation

● Physical tests: Verify locks unlock on badge scan, DPI detects door states, REX triggers

exits; test all badge formats; check LED indicators and network reachability.

● Software tests: Confirm client can view devices, generate support tokens, add

users/groups/levels; simulate user access.

● Integrated testing: Use controller's built-in interface to trigger locks, emulate inputs, and

scan cards without physical interception.

● Troubleshooting: Address any issues; remove installer access post-completion.

Training and Handover

● Provide end-user training: Educate on managing users, monitoring entry points, remote

unlocks, and alert configurations.

● Documentation: Deliver as-built diagrams, test results, wiring labels, and access

credentials.

Exclusions

● Site modifications (e.g., new cabling runs, electrical upgrades) unless specified.

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Request for Proposals

Mountain Village Town Hall Access

Control Update

● Integration with non-Verkada systems (e.g., legacy access control or third-party

software).

● Ongoing maintenance or support beyond initial handover;

● Custom software development or advanced integrations (e.g., API connections).

Deliverables

● Installed and operational hardware: Fully wired controllers, readers, locks, and

peripherals for 11 access points, including exterior and interior doors with various closure

mechanisms.

● Configured cloud platform: Verkada Command setup with sites, doors, access levels,

groups, users, licenses, and alerts enabled.

● Testing documentation: Reports confirming successful hardware/software checks,

including badge compatibility, door states, and network connectivity.

● Training materials: User guides, quick-reference sheets, and session recordings for

managing the system.

● Handover package: Admin credentials, support token generation instructions, and contact

info for Verkada Support.

● Scalable system: Ready for future expansion without hardware limits, charged per door.

Proposed Timeline

Contractor to confirm in their response the necessary timelines in a similar format below.

● Week 1: Preparation and staging (1-2 days).

● Week 2: Hardware installation and wiring (2-3 days, depending on site size).

● Week 3: Configuration, testing, and training (1-2 days).

● Total: Approximately 2-4 weeks from kickoff, subject to site access and hardware

delivery.

Responsibilities

● Installer/Contractor: Perform all installation, configuration, testing, and training; ensure

compliance with Verkada guidelines.

● Client: Provide site access, network details, user lists, and approve configurations;

maintain ongoing licenses and subscriptions.

● Verkada: Supply hardware, cloud platform, and technical support during installation.

Assumptions

● Client has a compatible network and power infrastructure.

● All hardware provided arrives on time.

● No unforeseen site conditions (e.g., structural issues) delay work.

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Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 561621Security Systems Services (except Locksmiths)

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