Project Information

Bid Title

RFP - Drug Screening 12 Panel T-Cups

Issuing Agency

Berkeley County

Location

West Virginia

Published Date

May 27, 2026

Closing Date

Jun 10, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	RFP - Drug Screening 12 Panel T-Cups
Category:	Day Report Center
Status:	Open

Description: The County Commission of Berkeley County, West Virginia (herein referred to as the “County Commission” or “Commission”) is requesting Price Proposals from interested parties for the “Drug Screening 12 Panel T-Cups” needed at 520 S. Raleigh Street, Martinsburg, WV, 25401. Berkeley County Day Report Center currently purchases approximately 6,000 cups per quarter, at minimum. The County Commission (or its designated representatives) will be evaluating submissions to this request and will ultimately select a firm judged to be both responsible and responsive to the request in every way, including having offered the most beneficial, appropriate price proposals. The County Commission reserves the right to interview some or all prospective firms to discuss Price Proposals. Inquiries should be directed to Tim Czaja, Direct Berkeley County Community Corrections, at 304-262- 9831 Ext 6204. Two (2) copies of submittals of Qualification & Price information from interested businesses should be enclosed in a sealed opaque envelope marked “Drug Screening 12 Panel T-Cups”. Proposals must be submitted and time-stamped into the County Commission Office, 400 W. Stephen Street, Suite 201 Martinsburg, WV, 25401 no later than 4:00 PM on Wednesday, June 10, 2026. Publication Date/Time: 5/27/2026 8:00 AM Closing Date/Time: 6/10/2026 4:00 PM Related Documents: RFP Drug Screening Cups 12 Panel T-Cups 05-2026

Attachment Preview

COUNTY COMMISSION of BERKELEY COUNTY,

WEST VIRGINIA

Request for Proposal (RFP)

For

Drug Screening 12 Panel T-Cups

MAY 2026

REQUEST FOR PROPOSALS

REGARDING PRICE PROPOSALS FOR

Drug Screening 12 Panel T-Cups

The County Commission of Berkeley County, West Virginia (herein referred to as the “County

Commission” or “Commission”) is requesting Price Proposals from interested parties for the “Drug

Screening 12 Panel T-Cups” needed at 520 S. Raleigh Street, Martinsburg, WV, 25401. Berkeley County

Day Report Center currently purchases approximately 6,000 cups per quarter, at minimum.

The County Commission (or its designated representatives) will be evaluating submissions to this

request and will ultimately select a firm judged to be both responsible and responsive to the request in

every way, including having offered the most beneficial, appropriate price proposals. The County

Commission reserves the right to interview some or all prospective firms to discuss Price Proposals.

Inquiries should be directed to Tim Czaja, Direct Berkeley County Community Corrections, at 304-262-

9831 Ext 6204.

Two (2) copies of submittals of Qualification & Price information from interested businesses

should be enclosed in a sealed opaque envelope marked “Drug Screening 12 Panel T-Cups”. Proposals

must be submitted and time-stamped into the County Commission Office, 400 W. Stephen Street, Suite

201 Martinsburg, WV, 25401 no later than 4:00 PM on Wednesday, June 10, 2026. Failure to provide

the required information as requested in the RFP for Berkeley County’s review may result in

disqualification.

Proposals will be opened and entered into public record at 10:10 A.M on Thursday, June 11,

2026, in the County Commission Meeting Room, 400 W. Stephen Street, Room 205, Martinsburg, WV,

25401.

Berkeley County shall make positive efforts to utilize Disadvantaged Business Enterprises for its

supplies and services and shall allow these sources the maximum feasible opportunity to compete for

contracts. Berkeley County does not discriminate on the basis of race, color, national origin, sex, religion,

age or disability for the provision of services.

Berkeley County reserves the right to accept or reject any or all proposals, to waive technicalities,

and to take whatever action is in the best interest of the Berkeley County Commission.

I. INTRODUCTION:

Proposals are being requested from Vendor to submit bid for Drug Screening 12 Panel T-Cups as

ordered by the County Commission of Berkeley County, West Virginia, (hereinafter referred to as

“County Commission” or “Commission”). Only written responses to this RFP shall be considered. All

materials submitted shall become part of the proposal. Berkeley County Day Report Center currently

purchases approximately 6,000 cups per quarter, at minimum.

II. BACKGROUND:

Berkeley County is located in the eastern panhandle of West Virginia. According to 2020 Census

information, Berkeley County has a population of 122,076, making it the second-most populous

county in West Virginia. Martinsburg is the County Seat.

The county lies adjacent to the Washington-Baltimore Metropolitan area and is one of three counties in the

Hagerstown-Martinsburg, MD-WV Metropolitan Statistical Area.

Partly because of its proximity to Washington, D.C., Berkeley County is the fastest growing county in the

State of West Virginia and among the fastest growing in the entire country.

Berkeley County is currently governed by a five (5) member County Commission.

III. SCOPE OF WORK

A. GENERAL

The County Commission is requesting bids for Drug Screening Cups 12 panel T-Cups

located at 520 S. Raleigh Street, Martinsburg, WV 25401.

1. The following items are needed: 12 panel T-Cup minimum that tests for the

following substances.

Drug

Amphetamine

Benzodiazepine

Buprenorphine

Cannabinoids (thc)

Cocaine

Ecstasy (mdma)

Ethyl Glucuronide

Fentanyl

Methadone

Methamphetamine

Opiates

Oxycodone

Cutoff

300 ng/ml

300 ng/ml

10 ng/ml

50 ng/ml

150 ng/ml

500 ng/ml

500 ng/ml

10 ng/ml

300 ng/ml

500 ng/ml

300 ng/ml

100 ng/ml

*********Additional panels are acceptable but 12 are required.

IV. Vendors must contact Tim Czaja, Director, 304-262-9831 Ext 6204, should

there be any questions or problems.

V. Berkeley County is a tax-exempt organization. Tax number 556000296.

VI. Q&E / TECHNICAL PROPOSAL:

Respondent shall respond to and reference each section and subsection for portion(s) of RFP

proposal. At a minimum, your Qualifications Proposal shall include the following information.

Failure to discuss each item may deem the submittal nonresponsive and may result in

nonconsideration of respondent’s s e r v i c e s .

A. Firm Information

1. Name, address, telephone number, fax number of firm and parent company, if

any, from which the materials will be supplied.

B. Miscellaneous Requirements

1. All technical proposals should include any conclusions, remarks and/or

supplemental information that is pertinent to this request. Submitters are also

required to provide written information regarding their inability to conform to any

of the technical requirements listed above. Failure to do so will result in

disqualification of proposal.

VII. PRICE PROPOSAL:

A. At a minimum, your Price Proposal shall include the following:

1. A price per cup based on 6,000 per quarter volume and for all items listed on

Attachment A to include shipping cost, if any.

2. Fully executed Non-Collusion Certificate Attachment B.

3. Any conclusions, remarks and/or supplemental information pertinent

to this request.

VIII. TERM OF CONTRACT:

A. The initial term of this contract shall be for three (3) years commencing July 1, 2025.

B. If the Firm and/or Company awarded the bid subsequently fails to comply with the

specifications, it will be given thirty (30) calendar days’ notice to render satisfactory service.

If at the expiration of such thirty (30) calendar days’ notice, the unsatisfactory conditions

have not been corrected, the County Commission reserves the right to terminate the

contract.

C. During the term of the contract, the Company may increase prices once per year with at

least thirty (30) days’ notice to the Commission, provided, however, that the County

Commission may terminate the contract if it objects to the amount of the increase and the

parties cannot reach an agreement on the amount of such an increase.

IX. USE OF EXISTING DOCUMENTS:

Berkeley County will cooperate to the fullest extent by making available to the Firm/Company

all documents pertinent to this service that may be in the County Commission’s possession.

Berkeley County makes no warranty as to the accuracy of existing documents nor will the County

Commission accept any responsibility for errors and omissions that may arise from the

Firm/Consultant having relied upon them.

X. COMPENSATION TO THE CONTRACTOR:

Invoices must be submitted to:

Berkeley County Commission

400 W. Stephen St, Suite 201

Martinsburg, WV, 25401

Payment will be made within thirty (30) days of receipt and approval

IX SELECTION PROCESS:

A. This solicitation is issued pursuant to the implementation of Berkeley County’s

Purchasing Policy. Berkeley County shall not be liable for any costs not included in the

proposal, not contracted for subsequently, or in regard to preparation of your proposal.

B. A Selection Committee appointed by the County Commission will evaluate responses to

this request and select those firms judged to be most qualified.

C. Since it is the County Commission’s desire to select the most qualified firm, the

Selection Committee reserves the right to schedule oral presentations from those firms

it deems most qualified to take place within ten (10) business days following notification.

X. PROPOSALS AND AWARD SCHEDULE:

A. Proposals received prior to the deadline will be treated as confidential, until receipt of all

Proposals and opening of the same. Proposals received after the deadline will not be

considered in the evaluation process and will be returned unopened.

B. It is expected that the contract award will be made within thirty (30) calendar days after

the opening of proposals. The contract will be awarded to the Company whose proposal,

conforming to this request, will be the most advantageous to Berkeley County.

C. Proposals must give the full name and address of the proposer and the person signing the

proposal shall indicate his or her title and/or authority to bind the firm in a contract.

D. Proposals may not be altered or amended after they are opened.

E. The approval or disapproval of the Company’s Proposal will be determined by its response

to this request and on past performance. No assumptions should be made on the part of the

Firm/Company as to this Committee’s prior knowledge of their abilities.

F. Berkeley County reserves the right to request clarification of information submitted and

to request additional information of one or more applicants.

XI. TERMS AND CONDITIONS:

Commodity Codes

• NAICS 621511Medical Laboratories
• NAICS 621999All Other Miscellaneous Ambulatory Health Care Services

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