Project Information

Bid Title

Document Management System Software

Issuing Agency

City of St. Petersburg

Location

Florida

Published Date

Jan 20, 2026

Closing Date

Feb 24, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Project ID:

Title: Document Management System Software

Addenda: 0

Release Date: 1/20/2026

Due Date: 2/24/2026

Follow

Document Management System Software

Request For Information

Procurement

20821 , 20837 , 20853 , 20952 , 95882

Project ID: RFI- 26 - 052

Release Date: Tuesday, January 20, 2026

· Due Date: Tuesday, February 24, 2026 3:00pm

Posted Tuesday, January 20, 2026 10:30am

All dates & times in Eastern Time

Draft Response No Bid34 days, 18 hours, 19 minutes

Post Information

Posted At:Tue, Jan 20, 2026 10:30 AM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

The City of St. Petersburg is requesting information from vendors of Case/Document Management System (DMS) software. The DMS aims to allow documents and records within the City to be managed and stored in a manner that will meet records management best practices and industry standards; satisfy all governmental regulations and legislation; and provide a streamlined and secure way for employees to search for and access records.

Background

The City of St. Petersburg provides a range of services to its citizens.

The goal of the project is to provide tools and features to enable workflow efficiencies, improve knowledge and information sharing, improved document findability, decrease the duplication of records, and minimize costs for carrying out the governance of an effective document management software solution.

Timeline

Solicitation Published:

January 20, 2026

Deadline for Questions:

February 10, 2026, 12:00pm

Deadline for Question Response:

February 12, 2026, 3:00pm

Deadline for Submittals:

February 24, 2026, 3:00pm

Commodity Codes

• NAICS 511210Software Publishers
• NAICS 518210Data Processing, Hosting, and Related Services
• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services

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