Project Information

Bid Title

Health Insurance Broker

Issuing Agency

Boyle County

Location

Kentucky

Published Date

Mar 17, 2026

Closing Date

Apr 9, 2026

Government Level

State & Local

Status

Closed

Ref. #

BOY-ADM-031326-02

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Number:	BOY-ADM-031326-02
Bid Title:	Health Insurance Broker
Category:	Bid, Contract & RFP
Status:	Open

Description: Boyle County Fiscal Court is seeking proposals from qualified and experienced Consultants to provide brokerage and consulting services to coordinate the County’s Health insurance and Dental Insurance.  The selected broker will assist in the management, strategic planning and administration of our employee benefits programs.   Boyle County Fiscal Court currently offers: Self-Funded Group Employee Health Insurance and Stop Loss Insurance (employee and family coverage) Self-Funded Group Employee Dental Insurance (employee covered) Vision Insurance (voluntary; paid by employee) Basic Life and Accidental Death/Dismemberment Insurance (employee covered) Term Life Insurance (voluntary; paid by employee) Wellness Programs & Health Incentive Account Health Reimbursement Account Flexible Spending Accounts Health insurance is provided at no cost to the employee and their family.  Dental Insurance is offered at no cost to the employee.  Vision insurance is offered at a nominal fee to the employee. The Boyle County Fiscal Court is a local government that is located in the City of Danville, Boyle County, Kentucky.   The County currently has 163 FTEs, covering a total of  143 employees and family members. Publication Date/Time: 3/13/2026 12:00 AM Closing Date/Time: 4/9/2026 10:00 AM Bid Opening Information: 04/09/2026 10:30 AM Contact Person: All questions shall be submitted in writing no later than 4:00 p.m. on March 26, 2026. Questions shall be submitted to julie.wagner@boylecountyky.gov. Qualifications: See Related Document Special Requirements: See Related Document Miscellaneous: See Related Document Related Documents: Health Insurance Broker (PDF)

Attachment Preview

BOYLE COUNTY FISCAL COURT

Request for Proposals

HEALTH INSURANCE BROKER

BOY-ADM-031326-02

RELEASE DATE: March 17, 2026

DEADLINE TO SUBMIT BIDS: 10:00 a.m. on April 9, 2026

BID OPENING: 10:30 a.m. on April 9, 2026

Boyle County Fiscal Court

321 West Main Street, Room 111

Danville, Kentucky 40422

www.boylecountyky.gov

STATEMENT OF WORK:

Boyle County Fiscal Court is seeking proposals from qualified and experienced Consultants to

provide brokerage and consulting services to coordinate the County’s Health insurance and Dental

Insurance. The selected broker will assist in the management, strategic planning and administration

of our employee benefits programs. Boyle County Fiscal Court currently offers:

• Self-Funded Group Employee Health Insurance and Stop Loss Insurance (employee and

family coverage)

• Self-Funded Group Employee Dental Insurance (employee covered)

• Vision Insurance (voluntary; paid by employee)

• Basic Life and Accidental Death/Dismemberment Insurance (employee covered)

• Term Life Insurance (voluntary; paid by employee)

• Wellness Programs & Health Incentive Account

• Health Reimbursement Account

• Flexible Spending Accounts

Health insurance is provided at no cost to the employee and their family. Dental Insurance is offered

at no cost to the employee. Vision insurance is offered at a nominal fee to the employee.

The Boyle County Fiscal Court is a local government that is located in the City of Danville, Boyle

County, Kentucky. The County currently has 163 FTEs, covering a total of 143 employees and family

members.

1. Submission of Proposals

A. Three (3) copies of the proposals shall be submitted in a plain, sealed envelope, clearly

marked:

PROPOSAL HEALTH INSURANCE BROKER

Attn: Trille L. Bottom, County Judge/Executive

321 West Main Street, Room 111

Danville, Kentucky 40422

B. Deadline for submitting a proposal is 10:00 a.m. Thursday, April 9, 2026

C. Bids will be opened at 10:30 a.m. on Thursday, April 9, 2026.

D. Proposals shall be submitted in the following format and include the information listed:

i. Provide a brief history of your firm, including years in the insurance consulting

business and business growth and retention. Include your company’s customer

service philosophy and client management style.

2|Page

ii. List the name, title, mailing address, telephone and email address of the contact

person for this proposal.

iii. Provide the name(s) of the agent/broker(s) to perform the work for Boyle County

Fiscal Court and a brief statement as to why agent/broker is qualified to provide

services to Boyle County. Identify any areas of expertise for each consultant.

iv. Confirm that you serve as a consultant or broker, independently, and are not

affiliated with any insurance company, third party administrative agency or provider

network.

v. Please describe the working relationship you envision between your firm and Boyle

County Fiscal Court in being the agent of record and broker for Boyle County.

vi. Boyle County expects no less than quarterly review meetings to be held onsite.

Additional onsite meetings may be required during the annual contract renewal and

negotiations.

vii. Detail the scope of services your company would offer and how your firm would

accomplish the work described.

viii. Outline your ability to provide expertise and experience in the areas of health

benefit plan analysis and design. Detail your ability to advise municipal

government on health care cost containment strategies. Give examples of your

work with other companies, similar in size to Boyle County, providing the end result

of these efforts.

ix. List two (2) current governmental clients for whom you provide coordinated

services related to health plan and ancillary benefits, analysis and design. For each

client, specify the type of work performed by your company, the size of the client’s

group, and period of time retained as a client. Provide a point of contact and phone

number so that we can contact them for a reference.

x. Please indicate any other services, capabilities, designations or experience that

differentiates your organization from competitors.

xi. Describe to what extent you are willing to be involved in resolving problems with

claims, etc. between an insured employee/family member and the insurance

carrier.

xii. How will you assist Boyle County with continued compliance of all State and

Federal regulations?

E. Boyle County Fiscal Court reserves the right to reject any or all proposals. Furthermore, Boyle

County reserves the right to exercise its discretion and be the sole judge of the proposal.

Boyle County is not liable for any costs incurred by Broker/Consultants prior to the issuance

of a contract and receipt of all necessary approvals.

3|Page

F. Three (3) copies of the proposal shall be submitted.

G. All questions shall be submitted in writing no later than 4:00 p.m. on March 26, 2026.

Questions shall be submitted to julie.wagner@boylecountyky.gov.

ALL COMMUNICATION REGARDING THIS SOLICITATION MUST ONLY BE THROUGH THE PROCUREMENT

DIRECTOR, JULIE R WAGNER. NO COMMUNICATION IS TO BE DIRECTED TO ANY OTHER PERSONNEL

OTHER THAN THE COUNTY JUDGE EXECUTIVE. FAILURE TO COMPLY MAY RESULT IN THE

DISQUALIFICATION OF THE PROPOSER’S SUBMITTAL.

2. Broker/Consultant Compensation

Outline and detail how the Broker will be compensated.

3. Selection of Broker

Proposals will be evaluated by Boyle County Fiscal Court, who reserves the right to reject any or

all proposals received. The following will serve as the basic criteria for the selection of a

Broker/Consultant:

A. Understanding of the work required by the project manager as evidenced by the proposal

and the ability of the Broker/Consultant to commence work in a timely manner.

B. The qualifications of the Company.

C. The scope of services offered.

D. Ability to work with and relationship with and access to major health insurance carriers.

4. Scope of Services

The selected Broker/Consultant will be expected to work in partnership with Boyle County Fiscal

Court staff to perform the following services:

A. Provide recommendations for the proposed benefit components, specifically in the area

of design, funding, cost and administration. This will include a review of current and

proposed plan features and rate structures.

B. Conduct renewal negotiations with the carrier(s) and vendors and prepare a complete

and detailed accounting of all claim costs, provider access fees, administrative

expenses, risk charges, etc.

C. Provide general problem-solving throughout the plan year specific to the plan itself or TPA

and Plan Sponsor verbal/written requests or service coordination.

D. Provide ongoing services: HIPPA Compliance, five (5) hours of Legal Services, ACA

compliance, Open Enrollment, Health and Benefit Fair, Plan Document and Amendment

review, Medicare/Medicaid counseling, plan contracts compliance, annual health

insurance renewal and recommendations for plan changes.

4|Page

E. Any other duties critical to the proper formation of a health insurance plan and its optimal

operation and participation.

5|Page

Commodity Codes

• NAICS 524114Direct Health and Medical Insurance Carriers
• NAICS 524210Insurance Agencies and Brokerages

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.