Project Information

Bid Title

RFP 26-28-TO Veterinarian Services

Issuing Agency

County of Spotsylvania

Location

Virginia

Published Date

Feb 20, 2026

Closing Date

Mar 26, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

RFP 26-28-TO Veterinarian Services

SOLICITATION CLOSING Due Date & Time: March 26, 2026 2:00PM

Questions Deadline: March 6, 2026, 12:00PM

Procurement Contact: Tina Ownes, VCA - TOwens@Spotsylvania.VA.us

RFP 26-28-TO - Attachment G - Cost Proposal

Attachment Preview

Finance | Procurement Division

8800 Courthouse Road | Spotsylvania, VA 22553

Phone: 540-507-7596

County of Spotsylvania

Request for Proposal (RFP) No. 26-28-TO

Veterinarian Services

February 20, 2026

SOLICITATION CLOSING

Due Date & Time:

March 26, 2026 2:00PM

RFP DATA

Questions Deadline: March 6, 2026, 12:00PM

Procurement Contact: Tina Ownes, VCA - TOwens@Spotsylvania.VA.us

RFP No. 26-28-TO | Page 1 of 11

Table of Contents

I. Purpose.................................................................................................................................3

II. Scope of Services .................................................................................................................3

III. Offeror’s Instructions...........................................................................................................6

IV. Proposal Requirements ........................................................................................................8

V. Proposal Evaluation Criteria ..............................................................................................10

ATTACHMENTS

A – RFP General Terms and Conditions

B – Special RFP Terms and Conditions

C – Offeror Information

D – References

E – Trade Secrets/Proprietary Information Identification

F – Veterinarian / Discipline Summary

G – Cost Proposal

RFP No. 26-28-TO | Page 2 of 11

I.

Purpose

The County of Spotsylvania, Virginia is seeking bids from qualified veterinary firms to provide

professional veterinary care, equipment, and pharmaceuticals for the Sheriff’s K-9 Unit and

animals housed at the County Animal Shelter. The County intends to award contract(s) for the

services described herein in accordance with the Scope of Services set forth in Section II of this

Request for Proposals (RFP).

To be eligible, providers must be within the following travel distance from Spotsylvania, Virginia:

• 1-2 hours from the Sheriff’s K-9 Unit, Animal Shelter, and Emergency Services

• 3-4 hours for Livestock and Poultry Services

Offerors may propose for one or more of the service categories listed in Attachment F –

Veterinarian / Discipline Summary. The County may award contracts to multiple providers to

ensure adequate and continuous services.

II. Scope of Services

The County requires a licensed and certified veterinarian to provide professional veterinary care

for animals in the care of the Sheriff’s Office K-9 Unit and the Animal Shelter.

Offerors may submit proposals for one or more of the following service categories:

1. Sheriff’s Office K-9 Unit Veterinary Services

2. Animal Shelter and Animal Control Veterinary Services

3. Emergency Veterinary Care Services

4. Livestock and Poultry Veterinary Services

A. General Requirements (All Service Categories)

For all services proposed, the Offeror shall demonstrate within its technical proposal the

ability and capacity to provide services including, but not limited to, the following:

1. Perform veterinary services in accordance with professional, ethical, and industry

standards of practice.

2. Ensure humane treatment of animals and maintain compliance with all federal, state,

and local animal welfare laws.

3. Maintain all required professional, business, and regulatory licenses, permits, and

certifications.

RFP No. 26-28-TO | Page 3 of 11

4. Provide medical treatment of animals including minor surgical procedures and

suturing, during normal business hours (8:00 a.m. to 6:00 p.m., Monday through

Friday).

5. Provide on-site or readily accessible diagnostic imaging services, including x-ray

services.

6. Maintain complete, accurate medical records for all animals treated, including

diagnoses, treatments rendered, medications dispensed, and follow-up care.

7. Provide boarding and kennel facilities capable of safely housing dogs over 100 pounds.

8. Submit itemized invoices at the time services are rendered, including date of service,

handler or deputy name (if applicable), animal identification, services provided,

medications dispensed, and total cost.

9. Provide expert witness testimony in court proceedings upon request.

B. Sheriff’s Office K-9 Unit Veterinary Services

The Spotsylvania County Sheriff’s Office K-9 Unit includes eight deputies and eight Police

Service Dogs (PSDs) trained in patrol, narcotic, and explosives detection, supporting law

enforcement operations, evidence recovery, missing person searches, and community

outreach.

Offerors shall provide comprehensive veterinary services for PSDs, including, but not limited

to, the following:

1. Initial, annual, and as-needed physical examinations and administer all required

vaccinations.

2. Perform Fitness for Duty evaluations, including hip, joint, and other diagnostic x-rays

as required.

3. Consultations with Sheriff’s Office command staff and K-9 training personnel

regarding PSD health, physical conditioning, and deployment readiness.

4. Prescription and non-prescription medications, including monthly preventative

treatments.

5. Complete, accurate, and readily accessible veterinary medical histories for all PSDs,

and make such records available to authorized Sheriff’s Office personnel upon request.

6. Supply and replenish drug exposure antidote kits, including Naloxone (Narcan) and

other emergency medications as required.

7. Twenty-four (24) hour, seven (7) days per week emergency consultation services.

8. Major surgical procedures and dental services as needed.

9. Annual emergency care and first-aid training to PSD handlers.

RFP No. 26-28-TO | Page 4 of 11

C. Animal Shelter and Animal Control Veterinary Services

The Spotsylvania County Animal Shelter, located at 450 TV Drive, Fredericksburg, Virginia,

provides care for approximately 4,100 animals annually and supports County animal control

operations, cruelty investigations, and wildlife management activities.

Offerors shall provide veterinary services in support of Animal Shelter and Animal Control

operations, including but not limited to, the following:

1. Routine medical care on staggered weekly schedules, as coordinated with Shelter

management and staff.

2. Assist with case evaluations and provide professional opinions and recommendations to

the County.

3. Consultations with Shelter management and staff regarding treatment plans, medical

protocols, and standards of care.

4. Intake assessments for all incoming animals, including bite incidents.

5. Humane euthanasia services when authorized by the County and in accordance with

applicable laws and professional standards.

6. Serve as the Supervising Veterinarian responsible for oversight of Shelter medical

protocols, procedures, and applicable licensing and regulatory requirements.

7. Be available for two (2) County-sponsored rabies vaccination clinics annually (Spring

and Fall).

8. Professional consultation availability during normal business hours.

D. Emergency Veterinary Care Services

Animal Shelter and Sheriff’s Office K-9 operations require reliable access to emergency

veterinary services due to after-hours animal intake, law enforcement deployments, and

unforeseen medical emergencies.

Offerors shall provide emergency veterinary services, including, but not limited to, the

following:

1. Emergency hours are considered between the hours of 6:00 p.m. and 8:00 a.m.,

Monday through Friday and twenty-four (24) hour coverage on weekends and County

recognized holidays.

2. Establish and implement a clear and efficient communication protocol to ensure timely

coordination between the County and veterinary staff (for example: calls, emails, etc.).

RFP No. 26-28-TO | Page 5 of 11

Commodity Codes

• NAICS 541940Veterinary Services

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