Project Information

Bid Title

Disaster Debris Management Services

Issuing Agency

City of Sanford

Location

Florida

Published Date

Apr 14, 2025

Closing Date

May 8, 2025

Government Level

State & Local

Status

Closed

Ref. #

RFP 24/25-18

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Main

Agency
City of Sanford

Status
Active

Fiscal Year
2025

Primary Contact
Michael Cash

Title
Disaster Debris Management Services

Secondary Contact
Purchasing Department

Number
RFP 24/25-18

Tertiary Contact

Type
Request for Proposal

Department
Public Works

Online Submissions
No

Project Estimate

Piggyback Solicitation
No

Insurance Required
No

Bid Bond Required
Yes

Bid Bond Amount
5%

Performance Bond Required
No

Performance Bond Amount

Construction Bond Required
No

Construction Bond Amount

Scope of Services
The City Sanford, Florida hereby invites proposals from firms to provide professional services to assist with the management of disaster debris collection services for the City. This RFP is to provide the vehicle for qualified Contractors to participate in a competitive process to establish one or more indefinite delivery/indefinite quantity contract(s) for Disaster Debris Planning and Support

Management.

Dates(All times are listed as EST )

Broadcast Date
4/10/2025 7:00 PM EST

Question End Date
5/1/2025 2:00 PM EST

Due Date
5/8/2025 2:00 PM EST

Bid Opening Date

Pre-Bid Conferences

Total: 0 (All times are listed as EST )

Date

Time

Mandatory

Location

Documents

Total: 8

Type	Name	Description	File Type
Request for Proposal	RFP 24 25-18 Disaster Debris Management Services Final.pdf	RFP 24/25-18 Disaster Debris Management Services	PDF
Correspondence	RFP 24 25-18 DDMS Attachments.pdf	RFP 24/25-18 Disaster Debris Management Services/Attachments	PDF
Correspondence	Order ID updated 7795296.pdf	Legal Ad RFP 24/25-18 DDMS	PDF
Correspondence	FEMA Debris Monitoring Guide March 2021.pdf	FEMA Debris Monitoring Guide (2021)	PDF
Correspondence	00620 Vendor ACH W9 Forms Fillable Revised 8 26 2020.pdf	Vendor Form ACH W9 Forms	PDF
Correspondence	Disaster Debris Estimating Field Guide.pdf	Disaster Debris Mng Services Part 2 FEMA Requirements	PDF
Correspondence	CFR-2014-title2-vol1-part200-appII.pdf	CFR Part 200 AppII	PDF
Correspondence	CFR-2014-title2-vol1-part200.pdf	CFR Part 200	PDF

Questions & Answers

Total: 15

Question	Date Asked	Answer	Date Answered
To what extent will the location of the bidder’s proposed location or headquarters have a bearing on any award?	4/14/2025 11:39:37 AM
How are fees currently being billed by any incumbent(s), by category, and at what rates?	4/14/2025 11:39:48 AM
What estimated or actual dollars were paid last year, last month, or last quarter to any incumbent(s)?	4/14/2025 11:39:57 AM
What is the total mileage of roads within the scope of the service area?	4/14/2025 11:40:05 AM
Are any specific professional credentials required to qualify for the contract?	4/14/2025 11:40:15 AM
Will the resulting contract include a guaranteed minimum payment to the vendor?	4/14/2025 11:40:24 AM
Are there any superseding prior agreements that may impact this contract?	4/14/2025 11:40:35 AM
When/what was the most recent event that precipitated the activation of the existing or previous contract?	4/14/2025 11:41:33 AM
What estimated or actual dollars were paid to the incumbent(s) after the most recent event?	4/14/2025 11:44:28 AM
How many times have the incumbent`s services been utilized in the previous five years?	4/14/2025 11:44:37 AM
What estimated or actual dollars were paid to the incumbent(s) in the previous five years?	4/14/2025 11:44:46 AM
Please reconfirm the due date for this procurement by providing it in response to answers to questions.	4/14/2025 11:44:56 AM	Due date to submit a bid is 5.8.25 at 2:00 P.M. Local Time.	4/14/2025 11:52:15 AM
What is the date by which you will answer these questions?	4/14/2025 11:45:05 AM	Answers will be provided to the questions provided by the end of the week.	4/14/2025 11:53:11 AM
Are bidders permitted to deviate in any way from any manner of quoting fees you may be expecting? For example, if there is a pricing page in the RFP, can bidders submit an alternate fee structure? If there is no pricing page in the RFP, do you have any preference for how bidders should quote fees or can bidders create their own pricing categories?	4/14/2025 11:45:19 AM
Please describe your level of satisfaction with your current or recent vendor(s) for the same purchasing activity, if applicable.	4/14/2025 11:45:33 AM

Commodity Codes

Total: 5

Code	Description
[918-75]	Management Consulting
[209-69]	Project Management
[990-60]	Monitoring Services, Disaster Debris and Recovery
[990-29]	Disaster Preparedness/Emergency Planning Services
[990-30]	Disaster Relief Services

Publications

Total: 0

Publication

Date

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 562119Other Waste Collection

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