Project Information

Bid Title

Health and Welfare Employee Benefits

Issuing Agency

City of Sugar Land

Location

Texas

Published Date

Apr 15, 2026

Closing Date

May 14, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-RFP-019

Original Source

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Bid Documents

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Project Description

Project ID: 2026-RFP-019

Title: Health and Welfare Employee Benefits

Addenda: 0

Release Date: 4/15/2026

Due Date: 5/14/2026

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Health and Welfare Employee Benefits

Request For Proposal

People & Culture

91840 , 94807 , 94828 , 94843 , 94848 ... show all

Project ID: 2026-RFP-019

Release Date: Wednesday, April 15, 2026

· Due Date: Thursday, May 14, 2026 2:00pm

Posted Wednesday, April 15, 2026 7:31am

All dates & times in Central Time

Draft Response No Bid28 days, 17 hours, 51 minutes

Post Information

Posted At:Wed, Apr 15, 2026 7:31 AM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

Assumptions are as follows:

1. The proposal is to be based on the proposed plan of benefits.
2. The quote is to be based upon the census provided in the RFP.
3. All participants enrolled in the Employee Benefits Plan as of December 31, 2026 are to receive immediate coverage under the new plan. All health services incurred on or after January 1, 2027, for currently enrolled participants are to be eligible expenses. The City’s enrollment records are to be the basis for “take-over.”
4. All Respondent proposal offerings will comply with the Patient Protection and Affordability Care Act.
5. Coverage for employees (full time) becomes effective on the 1 ^st day of employment. Medical terminates at the end of the month in which the employees separates from employment. Retirees are eligible for continued coverage up to Medicare eligibility, provided they were enrolled in benefits the day preceding the date of retirement.
6. This RFP is for a five-year contract. A three-year contract with two one-year renewal options with caps, a two-year contract with three one-year renewal options with caps or a one-year contract with options for four one-year renewal options with caps will be considered. If it is the respondent’s intent to increase rates at the renewal date, the City must be notified of the maximum increase for each renewal period and the basis for calculating the increase. The City must be notified of renewal rates at least 120 days prior to the effective date of the rate change.

Background

The City of Sugar Land is home to 111,026 (Source: US Census Bureau, 2020) residents who celebrate our rich history while helping push us forward to be a City of the future. Sugar Land has always been a trailblazing city, fearlessly forging new paths and surpassing expectations while delivering top-tier services to our residents, employees, and businesses. According to our last Citizen Satisfaction Survey, 95% of residents love calling Sugar Land home and 10% say that nothing would make their lives better than it already is. Sugar Land’s fast-growing population is one of the most highly educated and globally diverse in the region, attracting top talent from the University of Houston’s Sugar Land campus and the greater Houston area. In fact, nearly 60% of residents aged 25 and over have at least a bachelor’s degree and more than 500,000 college graduates lived within 30 minutes of Sugar Land. Sugar Land also boasts one of the most affluent and diverse populations in the State of Texas, with a median household income of $123,261 in 2020 and with an Asian population – including, among others, Chinese, Indian and Pakistani residents– representing over 38% of its residents. Located just 20 minutes from downtown Houston, many of Sugar Land’s attractions are within a short distance from each other, including a world-class baseball park, several museums, and the Smart Financial Centre at Sugar Land, one of the nation’s top ranked entertainment venues. In addition to our world-class destination venues, our residents can enjoy 27 city parks and over 20 miles of hike and bike trails. Sugar Land is consistently voted one of the ‘best suburbs of Houston”, and we think it’s easy to see why.

Timeline

RFP Advertised in local paper:

April 15, 2026

RFP Posted to OpenGov Procurement:

April 15, 2026

Questions Deadline:

April 24, 2026, 5:00pm

Questions Answered and Addenda posted:

May 1, 2026, 5:00pm

Submissions Due:

May 14, 2026, 2:00pm

Submitted electronically on OpenGov Procurement

Tentative Contract Start Date:

1/1/2027

Commodity Codes

• NAICS 524210Insurance Agencies and Brokerages
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541612Human Resources Consulting Services

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