Radio and Cellphone Enhancement

Project Information

Bid Title: Radio and Cellphone Enhancement
Issuing Agency: Polk County Public Schools Facilities and Operations
Location: Florida
Published Date: Apr 7, 2026
Closing Date: May 5, 2026
Government Level: State & Local
Status: Closed
Ref. #: ITB2026-042
Original Source: Join to Access Full Details
Bid Inquiries: Join to Access Full Details
Bid Documents: Join to Access Full Details
Project Description: Main

Agency
St. Johns County School District

Status
Active

Fiscal Year
2026

Primary Contact
Ian Ross

Title
Radio and Cellphone Enhancement

Secondary Contact
Laura Bowden

Number
ITB2026-042

Tertiary Contact
Patrick Snodgrass

Type
Invitation to Bid

Department
Purchasing

Online Submissions
Yes

Project Estimate

Piggyback Solicitation
No

Insurance Required
Yes

Bid Bond Required
No

Bid Bond Amount

Performance Bond Required
No

Performance Bond Amount

Construction Bond Required
No

Construction Bond Amount

Scope of Services
The purpose of this Bid is to establish a contract for the purchase and installation of Radio and Cell Phone Facility Enhancements at various locations for the School Board of St. Johns County, Florida.

Dates(All times are listed as EST )

Broadcast Date
4/7/2026 8:00 AM EST

Question End Date
4/21/2026 12:00 PM EST

Sample Due Date

Due Date
5/5/2026 1:30 PM EST

Bid Opening Date

Question End Date Reminder Notification
1 Day(s)

Sample Due Date Reminder Notification
0 Day(s)

Due Date Reminder Notification
2 Day(s)

Pre-Bid Meetings

Total: 0 (All times are listed as EST )

Date Time Mandatory Location

Shortlist Meeting

Total: 0 (All times are listed as EST )

Date Time Location

Documents

Total: 2

Type Name Description File Type

Invitation to Bid ITB2026-042 Radio and Cellphone Enhancements.pdf ITB2026-042 Radio and Cellphone Enhancement PDF

Bid Sheet ITB2026-042 Bid Sheet.xlsx ITB2026-042 Bid Sheet Excel

Quote/Bid

Zones
Total: 0

Zone

Groups
Total: 0

Group

Quote/Bid Items

Total: 0

# Required Group Make Model Description Quantity Unit of Measure Price/ Percent Type

Additional Quote/Bid Items Fields

Display Options Spreadsheet Section
No Display Image and Specifications Hyperlink Fields
No

Display Build Sheet File Upload Field
No Display Options File Upload Field
No

Require Build Sheet File to be Uploaded
No Require Options File to be Uploaded
No

Display Lead Time Field
No Display Standard Packaging Field
No

Delivery Date
None

Required Files to be Uploaded by the Vendor
ITB Documentation
ITB Bid Sheet

Shipping
None

Terms and Conditions
None

Include Shipping in Price of Items
No

Display Bid Tabulation to Vendors
No

Display Vendor Submissions to Vendors
No

View Vendor Submissions while Bid Solicitation is Active
No

Allow Options File to be Updated after Due Date
No

Allow Post Due Date Submission
No

Questions & Answers

Total: 13

Question Date Asked Answer Date Answered

Credit Card Processing Fees - Given that payment is required via credit card, are bidders permitted to include credit card processing costs within their pricing structure, or is there an approved mechanism to recover these fees? 4/7/2026 10:44:17 AM

Payment Timing - Can the District clarify the typical timeline between invoice submission, approval, and issuance of credit card authorization for payment? 4/7/2026 10:44:49 AM

Partial / Progress Payments - Are progress payments permitted for larger projects, and if so, will multiple credit card authorizations be issued corresponding to approved milestones? 4/7/2026 10:45:11 AM

Maximum Transaction Limits - Are there maximum per-transaction or per-authorization limits associated with the District’s credit card payment method that bidders should be aware of? 4/7/2026 10:45:34 AM

Disputed Charges / Adjustments - In the event of a billing dispute or adjustment after a credit card charge has been processed, what is the District’s standard procedure for reconciliation? 4/7/2026 10:45:51 AM

Design Responsibility - For projects where construction documents or iBwave designs are not provided, is the awarded contractor expected to provide design services, and if so, how should those services be priced or billed? 4/7/2026 10:46:13 AM

Testing Requirements - Can the District confirm the required testing scope for acceptance (e.g., PIM testing, DTF/return loss, grid testing, AHJ acceptance testing)? 4/7/2026 10:46:31 AM

Material Markup vs. Credit Card Fees - Given the 10% cap on material markup and the requirement for credit card payment, can the District confirm that bidders are permitted to incorporate all associated procurement and transaction costs into their pricing? 4/7/2026 10:46:46 AM

Labor Definition The RFP states that only on-site labor hours are billable. Can the District clarify whether mobilization, travel, staging, engineering services, and project management time are considered reimbursable? 4/7/2026 10:47:02 AM

IDIQ Work Allocation - Can the District provide additional detail on how work will be distributed among awarded contractors (e.g., rotation, best value, re-bid per project)? 4/7/2026 10:47:19 AM

Project Scheduling Constraints - Are there specific scheduling restrictions (e.g., school hours, summer-only work windows) that contractors should account for in pricing and staffing? 4/7/2026 10:47:35 AM

Consistency of Contract Requirements - Can the District confirm that all awarded vendors will be held to the same contractual requirements outlined in this ITB, including but not limited to payment terms (credit card processing), material markup limitations, and labor billing definitions? Additionally, will any exceptions or alternative terms be permitted for individual vendors? 4/7/2026 10:47:49 AM

1.        Is this bid intended to cover both a cellular Distributed Antenna System (DAS) and an Emergency Responder Radio Communication Enhancement System (ERRCES)?
2.        If ERRCES is required, could you please provide the applicable county AHJ requirements for system installation?
3.        Are floor plans available for the building/s requiring coverage? If so, could you share those documents?
4.        Regarding the cellular DAS, is there a specific wireless carrier requirement, or is the intent to support all major carriers (AT&T, T-Mobile, and Verizon)? As you know, multi-carrier systems may require retransmission agreements, which can be challenging to obtain.
4/7/2026 2:08:47 PM

Commodity Codes

Total: 44

Code Description

[726-11] AM/FM Transmitters, Broadcast

[726-13] Amplifiers (Not TV Antenna): Differential, Linear, Pulse, Video Processing, etc. (Including Preamplifiers)

[726-16] Antennas and Accessories (Radio Only): Brackets, Masts, Mount, Rotators, Standoffs, etc. (Including Aircraft, Vehicle and Marine Types)

[726-21] Battery Chargers and Testers (For Automotive See Class 075)

[726-24] Beacon Receivers, Radio

[726-37] Direction Finder, Radio

[726-40] Encoder/Decoder with Printer (Vehicle)

[726-41] Encoder/Decoder, Scramblers, etc. (Voice)

[726-44] Facsimile Transceivers (Not Office Type)

[726-47] Frequency Data Communication Equipment, Radio (Including Identification Equipment)

[726-51] Global Positioning Systems, Satellite (Global Info. System)

[726-54] Ground Stations, Satellite: Transmit/Receive and Receive Only (Including Antennas)

[726-56] Ham Band Transmitters and Receivers

[726-57] High Frequency Radio (SSB), Mobile and Base

[726-63] Intercom Systems, Household or Office

[726-64] Intercom Systems, Prison

[726-70] Pagers, Radio (Including Parts and Accessories)

[726-77] Radio Frequency Scanner Receivers and Amplifiers (Including RF Connectors, Analyzers, Counters, Meters, Switches)

[726-84] Towers: Broadcasting, Microwave, Transmitting, etc.

[726-86] Tracking Equipment, Wildlife (For Fish Locators See Class 120-37)

[726-88] Two-Way Radio, Portable, Including Vehicle Radio Relay Systems

[726-89] Two-Way Radio Receivers, Transmitters, Transceivers: Mobile and Base Station (Audio Transfer)

[726-90] Two-Way Radio Supplies, Parts, and Accessories

[730-12] Computer-Automated Measurement and Control (CAMAC) Systems and Devices, All Kinds

[730-18] Converters: Analog-to-Digital, Digital-to-Analog, Time-to-Amplitude, etc.

[730-24] Counters, Ratemeters, Scalers, Timers, etc. (For Electronic Pulses)

[730-30] Discriminators and Burst Protectors

[730-32] Distortion Measurement Equipment (For Audiofrequency, Radiofrequency, etc.)

[730-36] Field Strength Meters (Microwave Power, etc.) and Monitoring Systems

[730-37] Forensic Extraction Devices for Cellular Phones, Smartphones and Pdas

[730-42] Function Generators (Pulse, Ramp, Sweep, etc.) and Oscillators

[730-49] Logic Analyzers, Microprocessor Analyzers, and Accessories: Delay and Gate Generators, Personality Modules, Word Recognizers, etc.

[730-54] Measuring Instruments, Analog and Digital (For Capacitance, Current, Frequency, Impedance, Power, Resistance, Sound Level, Voltage, etc.)

[730-6] Calibrators: Resistance, Power, Voltage, Time, etc.

[730-60] Oscilloscopes, Waveform Analyzers, and Accessories

[730-66] Pulse Height Analyzers, Single Channel and Multichannel

[730-72] Radio, Sound, and Telecommunications Testing Equipment: AF Generators, Deviation Meters, Meter Panels, Test Fixtures and Jigs, etc.

[730-78] Signal Averagers, Integrators, etc.

[730-84] Spectrum Analyzers: Radio Frequencies, Sound, etc.

[730-86] Telephone Line Monitoring Systems

[730-90] Video Testing Equipment: Color Bar Generators, Degaussing Coils, Waveform Monitors, etc.

[730-96] Tube Testers: Radio, TV, etc.

[939-72] Radio/Telecommunications/Telephone Equipment (Including 911 Systems and Facsimile Transceivers) Maintenance and Repair

[939-73] Radio, Television, and Electronic Testing, Measuring, and Analyzing Equipment Maintenance and Repair

Publications

Total: 0

Publication Date
Commodity Codes: NAICS 334220Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing
NAICS 811213Communication Equipment Repair and Maintenance

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Type	Name	Description	File Type
Invitation to Bid	ITB2026-042 Radio and Cellphone Enhancements.pdf	ITB2026-042 Radio and Cellphone Enhancement	PDF
Bid Sheet	ITB2026-042 Bid Sheet.xlsx	ITB2026-042 Bid Sheet	Excel

Display Options Spreadsheet Section	No	Display Image and Specifications Hyperlink Fields	No
Display Build Sheet File Upload Field	No	Display Options File Upload Field	No
Require Build Sheet File to be Uploaded	No	Require Options File to be Uploaded	No
Display Lead Time Field	No	Display Standard Packaging Field	No

Question	Date Asked	Answer	Date Answered
Credit Card Processing Fees - Given that payment is required via credit card, are bidders permitted to include credit card processing costs within their pricing structure, or is there an approved mechanism to recover these fees?	4/7/2026 10:44:17 AM
Payment Timing - Can the District clarify the typical timeline between invoice submission, approval, and issuance of credit card authorization for payment?	4/7/2026 10:44:49 AM
Partial / Progress Payments - Are progress payments permitted for larger projects, and if so, will multiple credit card authorizations be issued corresponding to approved milestones?	4/7/2026 10:45:11 AM
Maximum Transaction Limits - Are there maximum per-transaction or per-authorization limits associated with the District’s credit card payment method that bidders should be aware of?	4/7/2026 10:45:34 AM
Disputed Charges / Adjustments - In the event of a billing dispute or adjustment after a credit card charge has been processed, what is the District’s standard procedure for reconciliation?	4/7/2026 10:45:51 AM
Design Responsibility - For projects where construction documents or iBwave designs are not provided, is the awarded contractor expected to provide design services, and if so, how should those services be priced or billed?	4/7/2026 10:46:13 AM
Testing Requirements - Can the District confirm the required testing scope for acceptance (e.g., PIM testing, DTF/return loss, grid testing, AHJ acceptance testing)?	4/7/2026 10:46:31 AM
Material Markup vs. Credit Card Fees - Given the 10% cap on material markup and the requirement for credit card payment, can the District confirm that bidders are permitted to incorporate all associated procurement and transaction costs into their pricing?	4/7/2026 10:46:46 AM
Labor Definition The RFP states that only on-site labor hours are billable. Can the District clarify whether mobilization, travel, staging, engineering services, and project management time are considered reimbursable?	4/7/2026 10:47:02 AM
IDIQ Work Allocation - Can the District provide additional detail on how work will be distributed among awarded contractors (e.g., rotation, best value, re-bid per project)?	4/7/2026 10:47:19 AM
Project Scheduling Constraints - Are there specific scheduling restrictions (e.g., school hours, summer-only work windows) that contractors should account for in pricing and staffing?	4/7/2026 10:47:35 AM
Consistency of Contract Requirements - Can the District confirm that all awarded vendors will be held to the same contractual requirements outlined in this ITB, including but not limited to payment terms (credit card processing), material markup limitations, and labor billing definitions? Additionally, will any exceptions or alternative terms be permitted for individual vendors?	4/7/2026 10:47:49 AM
1. Is this bid intended to cover both a cellular Distributed Antenna System (DAS) and an Emergency Responder Radio Communication Enhancement System (ERRCES)? 2. If ERRCES is required, could you please provide the applicable county AHJ requirements for system installation? 3. Are floor plans available for the building/s requiring coverage? If so, could you share those documents? 4. Regarding the cellular DAS, is there a specific wireless carrier requirement, or is the intent to support all major carriers (AT&T, T-Mobile, and Verizon)? As you know, multi-carrier systems may require retransmission agreements, which can be challenging to obtain.	4/7/2026 2:08:47 PM

Code	Description
[726-11]	AM/FM Transmitters, Broadcast
[726-13]	Amplifiers (Not TV Antenna): Differential, Linear, Pulse, Video Processing, etc. (Including Preamplifiers)
[726-16]	Antennas and Accessories (Radio Only): Brackets, Masts, Mount, Rotators, Standoffs, etc. (Including Aircraft, Vehicle and Marine Types)
[726-21]	Battery Chargers and Testers (For Automotive See Class 075)
[726-24]	Beacon Receivers, Radio
[726-37]	Direction Finder, Radio
[726-40]	Encoder/Decoder with Printer (Vehicle)
[726-41]	Encoder/Decoder, Scramblers, etc. (Voice)
[726-44]	Facsimile Transceivers (Not Office Type)
[726-47]	Frequency Data Communication Equipment, Radio (Including Identification Equipment)
[726-51]	Global Positioning Systems, Satellite (Global Info. System)
[726-54]	Ground Stations, Satellite: Transmit/Receive and Receive Only (Including Antennas)
[726-56]	Ham Band Transmitters and Receivers
[726-57]	High Frequency Radio (SSB), Mobile and Base
[726-63]	Intercom Systems, Household or Office
[726-64]	Intercom Systems, Prison
[726-70]	Pagers, Radio (Including Parts and Accessories)
[726-77]	Radio Frequency Scanner Receivers and Amplifiers (Including RF Connectors, Analyzers, Counters, Meters, Switches)
[726-84]	Towers: Broadcasting, Microwave, Transmitting, etc.
[726-86]	Tracking Equipment, Wildlife (For Fish Locators See Class 120-37)
[726-88]	Two-Way Radio, Portable, Including Vehicle Radio Relay Systems
[726-89]	Two-Way Radio Receivers, Transmitters, Transceivers: Mobile and Base Station (Audio Transfer)
[726-90]	Two-Way Radio Supplies, Parts, and Accessories
[730-12]	Computer-Automated Measurement and Control (CAMAC) Systems and Devices, All Kinds
[730-18]	Converters: Analog-to-Digital, Digital-to-Analog, Time-to-Amplitude, etc.
[730-24]	Counters, Ratemeters, Scalers, Timers, etc. (For Electronic Pulses)
[730-30]	Discriminators and Burst Protectors
[730-32]	Distortion Measurement Equipment (For Audiofrequency, Radiofrequency, etc.)
[730-36]	Field Strength Meters (Microwave Power, etc.) and Monitoring Systems
[730-37]	Forensic Extraction Devices for Cellular Phones, Smartphones and Pdas
[730-42]	Function Generators (Pulse, Ramp, Sweep, etc.) and Oscillators
[730-49]	Logic Analyzers, Microprocessor Analyzers, and Accessories: Delay and Gate Generators, Personality Modules, Word Recognizers, etc.
[730-54]	Measuring Instruments, Analog and Digital (For Capacitance, Current, Frequency, Impedance, Power, Resistance, Sound Level, Voltage, etc.)
[730-6]	Calibrators: Resistance, Power, Voltage, Time, etc.
[730-60]	Oscilloscopes, Waveform Analyzers, and Accessories
[730-66]	Pulse Height Analyzers, Single Channel and Multichannel
[730-72]	Radio, Sound, and Telecommunications Testing Equipment: AF Generators, Deviation Meters, Meter Panels, Test Fixtures and Jigs, etc.
[730-78]	Signal Averagers, Integrators, etc.
[730-84]	Spectrum Analyzers: Radio Frequencies, Sound, etc.
[730-86]	Telephone Line Monitoring Systems
[730-90]	Video Testing Equipment: Color Bar Generators, Degaussing Coils, Waveform Monitors, etc.
[730-96]	Tube Testers: Radio, TV, etc.
[939-72]	Radio/Telecommunications/Telephone Equipment (Including 911 Systems and Facsimile Transceivers) Maintenance and Repair
[939-73]	Radio, Television, and Electronic Testing, Measuring, and Analyzing Equipment Maintenance and Repair

Radio and Cellphone Enhancement

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