Project Information

Bid Title

ONE-TIME PURCHASE ORDER OF 2026 TRIFOLD FLYER AND MASS MAILING WITH ENVELOPES FOR PGW CUSTOMER AFFAIRS

Issuing Agency

Philadelphia Gas Works (PGW)

Location

Pennsylvania

Published Date

Aug 19, 2026

Closing Date

Aug 26, 2026

Government Level

State & Local

Status

Closed

Ref. #

35982

Original Source

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Bid Documents

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Project Description

Number

35982

Title

ONE-TIME PURCHASE ORDER OF 2026 TRIFOLD FLYER AND MASS MAILING WITH ENVELOPES FOR PGW CUSTOMER AFFAIRS

Available Date

8/19/2026 9:30 AM

Clarification Deadline

8/21/2026 2:00 PM

Due Date

8/26/2026 2:00 PM

Contact Information

Nia Pearson - nia.pearson@pgworks.com

Bid Type

RFQ - Small Dollar Purchase

Bill To

Appoinvoices@pgworks.com,
800 W. Montgomery Ave - Attn: Accounting,
Philadelphia , Philadelphia PA 19122 US

Ship To

VARIOUS,
PHILADELPHIA, PA US

Description

PLEASE SUBMIT A BID FOR A ONE-TIME PURCHASE ORDER OF 2026 TRIFOLD FLYER AND MASS MAILING WITH #10 ENVELOPES FOR PGW CUSTOMER AFFAIRS.

*** BIDS WILL BE DEEMED NON-RESPONSIVE IF BIDDERS: ***

- TAKES EXCEPTIONS TO PGW'S SPECIFICATIONS OR TERMS AND CONDITIONS

- FAILS TO PROVIDE PRICING AND LEAD TIME ON ALL ITEMS

BE SURE TO COMPLETE THE PRICING FIELDS UNDER THE "RESPONSE" tab.

ANY QUESTIONS OR REQUEST FOR CLARIFICATIONS REGARDING THIS RFQ MUST BE SUBMITTED VIA PGW.PROCUREWARE.COM NO LATER THAN 2 : 00PM EST ON FRIDAY, AUGUST 21, 2026 .

PLEASE REVIEW AND SUBMIT A BID BY 2:00 PM EST ON WEDNESDAY, AUGUST 26, 2026.

BIDDERS ARE REQUESTED TO QUOTE THE FOLLOWING:

PAYMENT TERMS: NET 30 DAYS, FREIGHT: PAID, F.O.B.: DESTINATION.

SPECS

QUANTITY--53,388

- 8.5 x 11 TRIFOLD FLYERS; PRINTED COLOR BOTH SIDES

- STOCK 100LB GLOSS TEXT

- #10 WHITE ENVELOPES; PRINTED 2 (TWO) COLORS; PGW LOGO AND ADDRESS WITH A STATEMENT LINE OF COPY; WITH PGW MAIL PERMIT AND TAGLINE. PRINTED BLUE + BLACK INK.

- NO BLEEDS.

- SORT; PRESORT NCOA THE LIST . VENDOR TO INSERT FLYER, SEAL ENVELOPES; IMPRINT RECEIPIENTS NAME AND ADDRESS AND MAIL USPS -

- ENVELOPES INCLUDE PGW LOGO (IF POSSIBLE) AND A MESSAGE INDICATING: Y ou May Qualify for Additional Assistance

- STANDARD RATE MAILING -PLEASE INCLUDE ESTIMATE MAILING COSTS IN QUOTE.

- VENDOR MUST INCLUDE POSTAGE FEES (if applicable)

- PROOF APPROVAL REQUIRED VIA E-MAIL AND/OR PGYSICAL SAMPLE BEFORE MASS PRODUCTION.

- GRAND TOTAL (including estimates) MUST BE INCLUDED IN THE QUOTE.

- PGW SUPPLIES EXCEL FILE MAIL LIST. SAME FLYER WILL BE DELIVERED TO ALL CUSTOMERS.

IF THERE ARE EXTRAS, WE WOULD LIKE TO THEM KEEP ON-HAND AND DELIVERED TO:

PHILADELPHIA GAS WORKS - CUSTOMER AFFAIRS DEPT.

800 W. MONTGOMERY AVE

PHILADELPHIA, PA 19122

ATTN: MELINDA ADORNO

ADDITIONAL NOTES:

(1) THE BASIS OF AWARD FOR THE SUCCESSFUL VENDOR SHALL RESULT IN ONE (1) OR MORE PURCHASE ORDER(S)  TO THE LOWEST, RESPONSIVE, AND RESPONSIBLE BIDDER. PARTIAL BIDS MAY BE AWARDED TO SEPARATE VENDORS.

IF LOWEST BID PRICE IS EQUAL, THE FOLLOWING FACTORS WILL BE TAKEN INTO CONSIDERATION TO DETERMINE THE AWARD.

a. LEAD TIME

b. BEST AND FINAL OFFER (BAFO)

VENDORS WILL BE NOTIFIED ACCORDINGLY BY THE RESPECTIVE BUYER IF ANY OF THESE FACTORS ARE APPLIED.

(2) ANY BIDDER THAT HAS HAD A PURCHASE ORDER WITH PGW TERMINATED DURING THE PREVIOUS THREE (3) YEARS DUE TO BREACH OR DEFAULT MAY BE DEEMED NON-RESPONSIBLE AND NON-QUALIFIED FOR THIS RFQ.

(3) THE SUCCESSFUL BIDDER MUST REMIT ALL INVOICES ELECTRONICALLY TO APPOINVOICES@PGWORKS.COM FOR ELECTRONIC PAYMENT. FOR ASSISTANCE OR QUESTIONS REGARDING INVOICING, PLEASE CONTACT PGW ACCOUNTS PAYABLE AT 215-684-6980.

(4) CONTRACTOR WILL BE BOUND BY PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS.  SUSPENSION OR DEBARMENT AND SUSPENSION OF VENDORS AND CONTRACTORS WILL BE CONSIDERED AS DEFAULT BY CONTRACTOR.

PROCUREWARE SITE NAVIGATION:

-“DESCRIPTION” TAB – Review RFQ requirements & note your intention to bid.

-”BID DOCUMENTS” TAB – Download Sealed Bid Documents & other required documents if applicable

-“CLARIFICATIONS” TAB – Enter & review questions pertaining to the RFQ.

- “RESPONSE” TAB:

QUESTIONS - Answer required questions & upload completed required

documents.

PRICING – Review items list & enter bid pricing

-“CALENDAR” TAB – Review all events for RFQ

ANY QUESTIONS REGARDING THIS OPPORTUNITY MUST BE SUBMITTED NO LATER THAN

8/21/2026 2:00 PM

Commodity Codes

• NAICS 323111Commercial Printing (except Screen and Books)
• NAICS 541611Administrative Management and General Management Consulting Services

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