Project Information

Bid Title

Boat Maintenance & Repair (as needed)

Issuing Agency

Grand River Dam Authority

Location

Oklahoma

Published Date

Feb 10, 2026

Closing Date

Feb 24, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFQ 3481

Original Source

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Project Description

NewsRFQ 3481

Feb 10, 2026

The bid submission deadline for this RFQ is February 24, 2026, at 2:00 PM CST.

The question submission deadline for this RFQ is February 23, 2026, at 2:00 PM CST.

RFQ 3481 (Full Solicitation Packet)

Attachment Preview

ADMINISTRATION

PO Box 669

Chouteau, OK 74337

Solicitation Cover Page

1. Solicitation #: 3481

2. Solicitation Issue Date: 2/10/26

3. Brief Description of Requirement:

Boat Maintenance & Repair (as needed)

4. Response Due Date: 2/24/26

Time: 2:00 PM CT

5. Contracting Officer:

Name: Paul Proctor

Phone: 405-297-9963, ext. 6

Cell: 918-500-0198

Email: paul.proctor@grda.com

.

ADMINISTRATION

PO Box 669

Chouteau, OK 74337

This is a standard bid process. Please submit your bids via email to

paul.proctor@grda.com by February 24 2026, at 2:00 PM CST. All questions must be

submitted in writing via email by February 23, 2026, at 2:00 PM CST.

A completed non-collusion certificate is required and must be completed, signed &

submitted with your bid.

The RFQ pricing and vendor information form must be completed and signed by an

authorized representative of your company in the space provided in the lower right-hand

corner.

Please review all technical specifications and bidding instructions carefully for bid

submission requirements. Bids which are incomplete and/or missing required

documentation may be considered non-conforming and disqualified from evaluation.

EVALUATION

The award to the successful bidder will be based on the best value bid received that meets

the specifications listed below and the requirements herein. This includes, but is not

limited to, the following in no order of precedence: price, delivery, experience, adherence

to specifications, and the ability to meet the needs of the project.

GRDA will take into consideration a vendor’s past performance in the evaluation. This

contract may be awarded to multiple vendors.

Preference may be given to vendors that accept GRDA’s Terms & Conditions and

EPay as method of payment if analysis estimates that such appears to result in a

lower cost to GRDA. Additional payment terms may also be taken into

consideration in the analysis process.

***** Please read the General Bidding Instructions, Terms and Conditions, and

complete the exception statement attached at the end of the RFQ. *****

ADMINISTRATION

PO Box 669

Chouteau, OK 74337

CONTACT DETAILS

BLANKET AGREEMENT PERIOD

The blanket agreement is for a 12-month period, commencing 2/24/2026, or date of

award (whichever is later), and ending 2/28/2027. The blanket agreement may be

renewed at the same terms and conditions and pricing for up to four (4) one-year option

periods (3/1-2/28) unless canceled by either party.

BLANKET AGREEMENT TYPE AND PRICING

This is a firm, fixed price or fixed percent discount, indefinite delivery and indefinite

quantity blanket agreement. The GRDA may, or may not, buy the quantity mentioned in

this blanket agreement. Any reference to quantity provided in the blanket agreement is an

estimate only and shall not serve to obligate the GRDA to purchase any minimum quantity,

nor shall any such reference serve to establish any maximum quantity that the vendor is

required to furnish. The vendor must clear all shipments, if applicable, with the GRDA

prior to shipping any portion of this blanket agreement.

Pricing as submitted shall contain all direct and indirect costs associated with unit price,

e.g., insurance, fees, taxes, profit, overhead, general and administrative expenses.

All travel expenses to be incurred by the vendor in performance of the blanket agreement

shall be included in the total bid price.

The contract total is an estimate and not guaranteed. The vendor will only be reimbursed

for actual time worked, materials purchased, and expenses incurred. These costs must be

itemized on the invoice. Invoices must be submitted showing the hourly rate charged, the

number of hours, mileage charge (if applicable), and the parts/materials utilized with the

original pricing and the percentage mark-up applied.

MATERIAL CHANGE OF CIRCUMSTANCES

The terms of this Contract are based on conditions in existence on the date that

Contractor commences performance. In the event of a material change in the conditions

that adversely affects the ability of Contractor to perform its obligations, Contractor shall

reasonably cooperate with GRDA to minimize the impact from such change in conditions

on Contractor’s performance and shall, if requested by GRDA, negotiate in good faith to

adjust the terms ( pricing and service level) of this Contract on a mutually agreeable basis

to address the impact of such material change in conditions.

ADMINISTRATION

PO Box 669

Chouteau, OK 74337

CONTRACT PRICING

Contractor shall hold pricing firm for the initial period of the Contract, which is

anticipated to be one year. At least 90 days prior to the expiration/renewal date of the

Contract, the parties shall consider adjustments to pricing. Upon the approval of GRDA,

Contractor may propose a price increase that does not exceed the Consumer Price Index

(CPI) for Urban Wage Earners for the most recent year. Documentation for the price

increase shall be submitted to GRDA in order to substantiate the change in circumstance

for the Contractor.

AMENDMENTS

GRDA and the Contractor reserve the right to amend the original terms of the Contract

prior to expiration or consideration of renewal options. Based on unforeseen

circumstances, either Party may request a change to the Contract terms including pricing,

delivery, product mix, and service level. The Parties agree to negotiate in good faith

toward a resolution that is mutually agreeable.

CANCELLATION CLAUSE

Termination. GRDA may terminate this Contract at any time and for any reason by

providing notice in writing to Contractor.

ADMINISTRATION

PO Box 669

Chouteau, OK 74337

SPECIFCATIONS

GENERAL SCOPE

This specification outlines the procedures and requirements for the suggested proper

repair and maintenance of a diverse fleet of vessels to ensure ongoing reliability, safety,

and seasonal preservation. All the suggested maintenance and repairs listed do not have

to be provided by an awarded vendor, and vendors may only provide partial services.

OBJECTIVES

• Maintain the GRDA vessels in a safe and operable condition for lake and river use.

• Perform preventative maintenance to avoid unexpected failures. This includes routine

inspections, and spot checks of vessels to attempt and find problems before they

occur.

• Provide service for emergency repairs when the need arises

ROUTINE MAINTENANCE

Please note that the following listing is not exhaustive. Additional services for routine

maintenance outside of this scope may be completed under the agreed upon contract

pricing. Routine maintenance will include but not be limited to the following:

Engine & Mechanical

• Change engine oil and filter

• Replace fuel filters (primary and secondary)

• Inspect and replace spark plugs (gas engines)

• Check and flush cooling system (replace Impellers /coolant if applicable)

• Inspect belts, hoses, clamps, and fluid levels

• Check propeller and shaft condition

• Inspect steering and throttle controls

Commodity Codes

• NAICS 336611Ship Building and Repairing

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